POSITION DESCRIPTION

Class Title:Licensing Administrator

Class Grade:City Clerks OfficeGrade F – Non-Exempt

Date:September 9, 2016

Nature and Variety of Work:

The Licensing Administrator is responsible for assisting in the operation of the City Clerk’s Office. The position is responsible for duties delegated by the City Clerk regarding the issuance of various state and municipal business licenses. The Licensing Administrator is responsible for assuming duties in the absence of the City Clerk.

Essential Duties and Responsibilities:

  • Issues State and Municipal licenses and permits governed by State Statutes and city ordinances.
  • Issues hunting, fishing, yard sale and dog licenses.
  • Assists with all aspects of elections conducted in the City and performs duties as Deputy Registrar. Responsible for maintaining the voter registration data file and paper file.
  • Issues Vital Records and has knowledge of State Vitals Laws
  • Issues Fish and Game Licenses and has knowledge of State Inland Fisheries Laws
  • Issues Dog License and Garage Sale Permits
  • Accomplishes such duties and responsibilities as shall be assigned by the City Clerk

Knowledge, Skills and Abilities:

  • Must develop a clear understanding of Chapter 14 of the Code of Ordinances, “Licenses, Permits and Business Regulations Generally” and also become familiar with the various State Statutes governing municipal licensing and permitting within the six-month probationary period.
  • Ability to establish and maintain effective working relationships with City officials, employees, business establishments and the general public.
  • Proficiency in Microsoft Office and Access Database and ability to learn other software applications as required.
  • Ability to organize work, set priorities, have excellent oral and written communication skills and the ability to work with minimal supervision.
  • Experience in composing and preparing effective correspondence; ability to edit and write report materials.
  • Ability to work independently as well as in a team environment
  • Must be self-motivated, organized and able to work at a high degree of accuracy.
  • Proficient knowledge of general office equipment.
  • Strong time management/organizational skills.
  • Ability to communicate effectively orally, electronically and in writing.
  • Ability to maintain a high degree of confidentiality.

Education and Experience:

High School diploma required; Bachelor’s Degree is preferred, and a minimum of two years of City/Town Clerk experience and/or any equivalent combination of experience and training which provides the listed knowledge, skills and abilities listed within the job description.

Physical Demands:

While performing the duties of this job, the employee is frequently required to walk, talk, hear, sit, use hands to handle, feel or operate objects, tools, or controls, and reaching with hands and arms. Vision abilities required by this position include close vision and the ability to adjust focus. The employee may be required to push, pull, lift and/or carry up to 10 pounds. The noise level in the work environment is usually moderately quiet.

The physical demands and work environment described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The above statements are intended to describe the general nature and level of work being performed by individuals performing the work of a City Clerk. The above is not intended to be an exhaustive list of all responsibilities and duties required.

Reasonable accommodations may be identified through the interactive process and implemented to enable candidates or incumbents with disabilities to perform the described essential functions of the City Clerk position.