City ofSyracuse

DepartmentofNeighborhoodandBusiness Development

EmergencySolutionsGrant(ESG)RFPProgramYear41(2015–2016)

MayorStephanieA.MinerPaulDriscoll, CommissionerSeptember2014

ApplicationOverview

TheCityof SyracuseDepartment of NeighborhoodandBusiness Development isseekingproposals forthe useof 2015 -2016 EmergencySolutions Grant. The programyearruns fromMay1, 2015 –April 30, 2016. TheHomeless EmergencyAssistanceandRapid Transition toHousingAct of 2009 (HEARTH Act),enacted into lawin May2009, amends andreauthorizesthe McKinney-Vento Homeless Assistance Act with substantialchanges,including:

Consolidation of fivefundingcategories: homeless programs– RapidRe-housing,HomelessPrevention,HMIS,Shelter,andStreetOutreach;

Changes in HUD's definition of homelessnessandchronichomelessness;

Increased focus on prevention andrapid re-housingactivities;

Increased emphasis on performanceand continuum-wide coordination

TheCityof Syracuse is acceptingproposals in anyof thefollowingthreefundingcategories:RapidRe-housing, Homeless PreventionandStreetOutreachactivities. Funds are available tonon-profitagenciesthat aretaxexempt under the501(c) 3 provisionoftheInternal RevenueCode.To reviewadditionalinformation on ESG program’sguidelines, please refer to theU.S.Department ofHousing and UrbanDevelopment (HUD)website

Applicationsforfundingareavailableonlineat pickupat201E.WashingtonStreetSuite600.Allfundingapplicationsareduenolaterthan Thursday, October 30that 4pm to the following:

Oneapplicationshouldbecompletedforeachindividualprogramrequestingfunding.Pleasedonotcombinefundingrequests.Alldocumentationmustbesubmittedwiththeapplicationbythedeadline in order to beconsidered for funding.

InadditiontheDepartmentofNeighborhoodandBusinessDevelopmentinvitesyoutoattenda technicaltrainingworkshoponhowtocompletetheRFPonSeptember30,2014intheAtriumlocated on the first floor of City Hall Commons at 10:00 AM.

ESGSpecificGuidelines

Homeless Definition

“Individualsandfamilies wholacka fixed,regularandadequatenighttimeresidence;thisincludesasubsetforanindividualwhoresidesinanemergencyshelteroraplacenotmeantforhumanhabitationandwhoisexitinganinstitutionwhereheorshetemporarilyresided;individualsandfamilieswhowillimminentlylosetheirprimarynighttimeresidents;unaccompaniedyouthandfamilieswithchildrenandyouthwhoaredefinedashomelessunderotherfederalstatueswhodonototherwisequalifyashomelessunderthedefinitionbyHUD;Individualsandfamilieswhoarefleeing,orareattemptingtoflee,domesticviolence,datingviolence,sexualassault,stalkingorotherdangersourlifethreateningconditionsthatrelatetoviolenceagainsttheindividualorfamilymember.”Foradditionalinformationaboutthenewhomelessdefinition, please refer to thefollowing website

EligibilityRequirements

Applicants maybe non-profitagencies and localgovernmentalentities thatprovidedirectservices to homeless persons or personsat risk ofbecominghomeless.ESG Matchrequirementsare100%fromnon-ESGsources.Matchsourcesmust belisted on the budgetworksheetandcanbe cash or in-kind. Agencies must have a1:1 match to ESG funding.ESGfundingmaybeusedbyshelters and otherserviceprovidersfor fivemain categories of eligible activities:

Rapid RehousingActivities(24 CFR576.104):Aidingindividuals andfamilies thatareliterallyhomeless transition as quicklyas possibleinto permanenthousing.

HomelessPreventionActivities(24 CFR 576.103):Individuals andfamilies whoareat imminent risk or at risk of homelessness, meaningthose who qualifyunderparagraph(2)and(3) of the homelessdefinition orthose who qualifyas at risk ofhomelessness.Individuals and families must have an income at or below, 30% ofAMI.

Street Outreach(24 CFR 576.101): Providingoutreach,engagement,casemanagement, emergencyand/ormentalhealth services, transportation or services tospecial populations are essential streetoutreachservices forunsheltered individualsandfamilies.

HomelessManagementinformationSystems (HMIS)(24 CFR576.107):UnderHEARTH,HMISparticipation is astatutoryrequirement for ESGrecipients andsub-recipients. *

EmergencyShelter(24CFR576.102):Servicesprovided toIndividuals and familieswho arehomelessand emergencyshelter servicesare definedas:case management,rehabilitationand renovation orshelteroperations.*

*Whileallfivecategoriesareeligibleactivities,theCityof Syracusewillfocusfundingonthefirstthreeactivities.

CITYOF SYRACUSE,NEWYORK

DEPARTMENT OF NEIGHBORHOODBUSINESS DEVELOPMENT

Year 41 2015-16 EmergencySolutionsGrantFundingApplication

1. GeneralApplicantInformation
AreaApplicant is seekingfundingunder
HMISStreetOutreachRapid Re-housingHomelessPreventionShelter
Applicant / Organization(LeadApplicant)
OrganizationName:
Ifapplyingonbehalfofanotherentity,name ofthatentity:(Ifapplicantdoesnothave501(c)(3)status)
SponsoringAgency:
ProgramName:
Newprogram (never funded)On-going (previouslyfunded)
ProposalRequest
TotalEmergencySolutionsGrant(ESG)FundsRequested: $Total of Other FundingSourcesAmount: $TotalProject / ProgramBudget: $
Chiefofficial of leadapplicant
NameTitle
MailingAddressCity,StateZip
PhoneDUNS#
Email
Designatedcontactpersonfor this application
NameTitle
MailingaddressCity,StateZip
PhoneEmailaddress
Does the requestincludefunds for operations or renovations? / yesno
Ifyourproposal providesfor the renovation, majorrehabilitation orconversion of abuildingforuse asemergencyshelter orservice centeratasite whereno such shelter orcenter nowexists,you must provideevidence ofneighborhoodandCouncilMember support foryourproject. You must alsoprovideverification that the area is properlyzoned foryourproject.You willneed to obtain Common Councilapproval foraSpecial UsePermit, ifyourproject isselectedandfunded.
a) StreetOutreachAmountRequested $
b) RapidRehousingAmount Requested $
c) Homelessness PreventionAmount Requested $
Total Funding Request $
Address ofproject(sitelocation)
Is this Shelter orServiceSite addressconfidentialinformation? / yesno
Ifsiteis leased, date entered into currentlease: / Term ofLease:
EligibleActivity / FundsRequested / ProposedNumberServed
StreetOutreach
Homeless Prevention
RapidRe-Housing
ProgramDescriptionSummary
Please provide abriefdescription ofthe proposedproject in the space below. The descriptionshould describeyour ESG program (not theagency):
  • the purpose ofthe program(please identifythefundingcategory)
  • how programservices will be delivered
  • how the program will build or sustain collaborations (both internal agencyand/orexternal) to ensurethe needs of clients aremet
  • whatbarriersmight impedethe deliveryofservices
  • if the program has beenoffered in the past,what has changed to meeting changing and/orincreasedneed

AgencyOverview
A.Provide anorganizationaloverview ofyouragency,including:
  • a description of thehistory,mission, andservicesofthe organization
  • year ofincorporation,
  • years ofdirect experiencewith federallyfunded homeless programs,
  • description of staffexperience with homelessprogramssuchas EmergencySolutions Grant and HomelessPreventionand Rapid Re-housing (HPRP)
  • otherfederalgrantmanagementexperience.

Doesyourorganizationhave the followingin place (checkwhatapplies)?(SUBMITTHISPAGE WITH APPLICATION)

i. / Audit System
ii. / Conflict ofInterest Policies
iii. / Financial System
iv. / Formalwrittenpersonnelsystem with policiesandprocedures / Date oflastrevision:
v. / Insurance Coverage
vi. / Procurement system withwrittenpolicies andprocedures
vii. / Record keepingsystem
viii. / Formalprogrammatic policiesandprocedures / Date oflastrevision:

Doesyourorganization,iffunded, require and/orwanttechnicalassistancefrom theDepartment ofNeighborhoodandBusinessDevelopment? Ifyes,explain the assistancerequested.

Please identifythe primarybeneficiariesyour ESG program will serve. Please check theappropriatecategories below:

ChronicallyhomelessPersonswithHIV/AIDS

UnaccompaniedyouthElderly

Victims of Domestic ViolenceVeterans

ChronicSubstance AbuseOther(Specify): Otherdisabled

Providestatisticalevidence of theneed for servicesproposed.Includeas much local datafromyourHMIS, ifyouareaparticipatingagency,or other credible datato supportyourapplication.Includerelevantstatisticsprovidedbythe organizationsuchasnumberofreferralcalls,number of clients on waitinglists, and time on waitinglists.Describehowyouwill meet priorityneedsof homelessindividuals or thosemost at risk of homelessness inOnondaga County.

1.Isyour agencywillingtoparticipate oris currentlyparticipatingin theCentralized/CoordinatedAssessmentforyour ESG program?

YesNo

IfNo, explain reasonswhy?

2.When was the date oftheagency’s last HUD audit

3.Inyourpreviousexperience with Federal projects, wasyourorganizationrequired to paybackfunds, in violation of regulations,etc.?

YesNoN/A (noexperience withfederalprojects)

Ifyes,indicate theactions cited.

4.Are thereotherservicesor activitiessimilar toyour program provided byotherorganizations?

YesNo

Ifyes, how isyourproposedprogramdifferentorunique from othersimilar programs?Brieflyexplain in the space provided. (pleaselimit to 1 paragraph)

5.Doesyourprogramcollaboratewith the Syracuse/Onondaga CountyContinuum of Careand othermain streamresources in the area to provide services to clients?

YesNo

Ifyes, explain specificcollaborative efforts with theCoC and list specificorganizationsandprogramsthat provide services to the clients served byyourorganization.

PerformanceMeasures

PerformanceMeasure1

Activity
Output
Outcome
Howwill it be measured
Ifpreviouslymeasured, was theagencysuccessful?Ifno, why?

PerformanceMeasure2

Activity
Output
Outcome
Howwill it be measured
Ifpreviouslymeasured, was theagencysuccessful?Ifno, why?

PerformanceMeasure3

Activity
Output
Outcome
Howwill it be measured
Ifpreviouslymeasured, was theagencysuccessful?Ifno, why?

Please provide thefollowinginformation for aprojectcontact person, afinancial contactperson, theperson whowrote the application, andanauthorizedcontact. Includeattachments of job descriptions andrésumés ofkeystaff.

NAMETITLEPHONE/EMAIL

ProjectContactSomeonewho workswith the program on adailybasisandcananswer questions
Finance Contact
ApplicationContactPersonwhowrote thisapplication
AgencyExecutiveDirector
Personauthorized tomakecommitments onbehalf oftheorganization

Allapplicantsmustincludethisformtofulfilltherequirementundervariousstatutory authoritiestocollectinformationaboutthenatureandextentofhomelessness.AndmustparticipateintheHMISReportingSystemfailuretoparticipateintheHMISReportingSystem,evenifyourorganizationisnotinaContinuumofCarejurisdiction,couldresultindisallowedcostsandmayresult in termination ofESG funding.

1.Myorganization is:in a Continuum of Carejurisdiction; and

receives Continuum of Care funds.

does not receive Continuum of Carefunds.

2.MyorganizationisorisnotcurrentlyparticipatingintheHomelessManagementInformationSystem(HMIS) ReportingSystem.

Ifyouragencycurrently participatesintheHMIS,whenwastheHMISDataQualityPlanagreementsigned:

Ourorganization will begin reportingto theHMIS System (indicate month/year):

Ifyourorganization is currentlynot participatingin the HMISreportingsystem, explainyourplan ofaction to do so:

3.TheCityof Syracusehasoutlinedthrough its SustainabilityPlan thegoalofreducingoverall carbon emissionsby7%as a communitybytheyear2020.Below pleasedescribeanystepsyourorganizationhastaken towards becomingmoresustainableandassistingthe cityin accomplishing this goal.

Astheauthorizedrepresentativeoftheapplicant,Iherebymakethefollowingcertificationsandassurances to accompanythis applicationforESGFunding:

1)Theagencypossesseslegalauthoritytoapplyforandreceivefundsandcarryoutactivitiesauthorizedbythe EmergencySolutions GrantProgram.

2)Theagencyherebycertifies the project for whichassistance is requested is consistent withthe needs andstrategies ofthe Consolidated Plan forthe Cityof Syracuse.

3)Theagencyherebycertifiesthatitwillcomplywithallapplicablelawsandtheprogramregulationscontainedin24CFR50,558,575,and576EmergencySolutionsGrantProgram of the Stewart B. McKinneyHomeless Assistance Act.

4)Theagencywill providethe supplementmatch funds requiredby24 CFR576.71.

5)Theagencyhasprovidedfor the participation ofhomeless or formerlyhomelessindividuals on its Board ofDirectorsorother policy-makingentityorregularlyseeks theinput from individuals that utilize program services.

6)Theagencyherebyassuresthatithasestablishedandadministers,ingoodfaith,apolicydesignedtoensurethatthehomelessfacilityforwhichassistanceisrequestedisfreefromfirearmsandtheillegaluse,possession,ordistributionofdrugsoralcoholbyitsbeneficiaries. A copyof the policies will be provided to the Cityupon request.

7)Theagencywilldevelopandimplementprocedurestoensuretheconfidentialityofrecordspertainingtoanyindividual receiving assistance dueto familyviolence.

8)TheagencycertifiesthatitwillcomplywithHUD’sstandardsforparticipationinalocalHomelessManagementInformationSystem(HMIS)andthecollectionandreportingofclient-levelinformation.

9)Theagencycertifies thatit will participate fullyinthe Continuum of Careprocess tocoordinateandintegratewith othermainstreamprograms for which homeless populationsmaybe eligible.

Signatureof AuthorizedRepresentative

Date

Signature Section

TO THE BEST OFMYKNOWLEDGEANDBELIEF, THE STATEMENTS ANDDATAINTHISAPPLICATION ARE TRUE AND CORRECT ANDITSSUBMISSIONHASBEENDULYAUTHORIZEDBYTHEGOVERNINGBODYOFTHE APPLICANT. WITHTHISSUBMISSION,THE AGENCY ALSOAGREES TO FOLLOW ALLRULES ANDREGULATIONSGOVERNING FEDERAL(ESG)FUNDING.

Signature(AuthorizedOfficial)

Name/Title(Typedor Printed)

Date

CityofSyracuseDepartmentofNeighborhoodBusinessDevelopmentESGProgramYear41Budget

AgencyProgramFundedAmount$
ContactPersonContactEmail
DirectCosts:
Cost / DescriptionTotalCost%ofCos / ttoESG MatchSource / ESGPortion
IndirectCosts:
Cost / DescriptionTotalCost%ofCos / ttoESG MatchSource / ESGPortion
TotalESGFunding
TheSubrecipientindicatesthefollowingstaffmembersasreimbursableexpensesoutlinedintheabovebudgetundertheESGYear40contract.AnyandallchangestoagencypersonnelmustbeprovidedtotheDept.ofNeighborhoodandBusinessDevelopmentpriortothesubmissionofreimbursementrequests.

CityofSyracuseDepartmentofNeighborhoodBusinessDevelopmentESGProgramYear41AgencyStaffingList

StaffMemberNameTitle / GeneralProgramDuties+StaffMemberEmailAddress / SalaryAllocation%Fringe
$ / TotalFringeTotalAllocation