PART2 SECTION 1 GENERAL REQUIREMENTS
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DEPARTMENT OF WATER AFFAIRS AND FORESTRY
DIRECTORATE: MECHANICAL AND ELECTRICAL ENGINEERING
MAINTENANCE, REPAIR AND REFURBISHMENT OF MAJOR MECHANICAL AND ELECTRICAL PLANT AND MACHINERY
TENDER WF 7370
SCOPE
This tender makes provision for:
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A two-year contract for the refurbishment, upgrade, maintenance and project/contract/Contractor supervision of mechanical and electrical installations and equipment associated with the Department of Water Affairs and Forestry installations in the Kwazulu-Natal Region. The service to be provided shall be deemed to include preventative maintenance, condition monitoring and emergency repairs. The Contractor will have substantial capacity and facilities to handle all the equipment listed in Part 3 Section 2: Equipment Description. Sub-contractors may be appointed for specialised activities, subject to the approval of the Engineer. All services tendered on must be ISO 9002 quality listed.
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COMPILED BY: DIRECTORATE: MECHANICAL AND ELECTRICAL ENGINEERING
RESIDENSIE 309
185 SCHOEMAN STREET
PRETORIA
0001
TENDER WF 6449
PART2 SECTION 1 GENERAL REQUIREMENTS
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DEPARTMENT OF WATER AFFAIRS AND FORESTRY
DIRECTORATE: MECHANICAL AND ELECTRICAL ENGINEERING
MAINTENANCE, REPAIR AND REFURBISHMENT OF MAJOR MECHANICAL AND ELECTRICAL PLANT AND MACHINERY
TENDER WF 7370
GENERAL INDEX
PART 1 LEGAL REQUIREMENTS
PART 2 STANDARD TECHNICAL SPECIFICATION
PART 3 PROJECT SPECIFICATION
PART 4 TECHNICAL SCHEDULES
PART 5 PRICE SCHEDULES
PART 6 FORMS
PART2 SECTION 1 GENERAL REQUIREMENTS
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DEPARTMENT OF WATER AFFAIRS AND FORESTRY
DIRECTORATE: MECHANICAL AND ELECTRICAL ENGINEERING
MAINTENANCE, REPAIR AND REFURBISHMENT OF MAJOR MECHANICAL AND ELECTRICAL PLANT AND MACHINERY
TENDER WF 7370
PART 1: LEGAL REQUIREMENTS
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PART2 SECTION 1 GENERAL REQUIREMENTS
______
DEPARTMENT OF WATER AFFAIRS AND FORESTRY
DIRECTORATE: MECHANICAL AND ELECTRICAL ENGINEERING
MAINTENANCE, REPAIR AND REFURBISHMENT OF MAJOR MECHANICAL AND ELECTRICAL PLANT AND MACHINERY
TENDER WF 7370
PART 1: LEGAL REQUIREMENTS
SECTION 1: SITE INSPECTION
SECTION 2: INSTRUCTIONS TO TENDERERS
ST 6 - IMPORTANT CONDITIONS
SECTION 3: CONDITIONS OF CONTRACT
SECTION 4: SPECIAL CONDITIONS OF CONTRACT
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PART2 SECTION 1 GENERAL REQUIREMENTS
______
DEPARTMENT OF WATER AFFAIRS AND FORESTRY
DIRECTORATE: MECHANICAL AND ELECTRICAL ENGINEERING
MAINTENANCE, REPAIR AND REFURBISHMENT OF MAJOR MECHANICAL AND ELECTRICAL PLANT AND MACHINERY
TENDER WF 7370
PART 1: SECTION 1: SITE INSPECTION
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PART 1: SECTION 1 SITE INSPECTION
1.1 NOTICE OF SITE INSPECTION
Tenderers will be invited to quote against a specific installation at the Grootdraai Dam site. Tenderers are therefore invited to the site inspection visit at which time they will be given specific instructions and will be allowed to examine each item listed in the tender schedules.
1.2 SITE INSPECTION DATE
The date and time of the site visit was published in the Government Gazette along with the advertisement for this tender. Should there be any queries as to how to get to the site please contact C. Stehle on (012) 336-8617.
1.3 SITE INSPECTION CERTIFICATE
This is to certify that I,
Representative of (Tenderer)
Of (address)
Telephone No:
In the company of (Engineer)
Visited the site on
Having previously studied the documents, I carefully examined the site and equipment. I have made myself familiar with all the equipment likely to influence the work and the cost thereof.
I further certify that I am satisfied with the description of the work and the explanations given by the Engineer and I understand perfectly the work to be done, as specified and implied, in the execution of this Contract.
Signed on behalf of the Tenderer
Engineer
Witness
KWAZULU-NATAL TENDER WF 7370
PAGE 5
PART 1: SECTION 1 SITE INSPECTION
DEPARTMENT OF WATER AFFAIRS AND FORESTRY
DIRECTORATE: MECHANICAL AND ELECTRICAL ENGINEERING
MAINTENANCE, REPAIR AND REFURBISHMENT OF MAJOR MECHANICAL AND ELECTRICAL PLANT AND MACHINERY
TENDER WF 7370
PART 1: SECTION 2: INSTRUCTIONS TO TENDERERS
KWAZULU-NATAL TENDER WF 7370
PAGE 5
PART 1: SECTION 1 SITE INSPECTION
DEPARTMENT OF WATER AFFAIRS AND FORESTRY
DIRECTORATE: MECHANICAL AND ELECTRICAL ENGINEERING
MAINTENANCE, REPAIR AND REFURBISHMENT OF MAJOR MECHANICAL AND ELECTRICAL PLANT AND MACHINERY
TENDER WF 7370
PART 1: SECTION 2: INSTRUCTIONS TO TENDERERS
INDEX
CLAUSE HEADING
1. CONFIDENTIALITY OF TENDER DOCUMENTS
2. ISSUE OF DOCUMENTS
3. ADDITIONAL INFORMATION
4. CONDITIONS OF CONTRACT
5. GENERAL REQUIREMENTS
6. PREFERENCE FOR GOODS MADE OR ASSEMBLED LOCALLY
7. SIGNATURES
8. SUBMISSION
9. ADJUDICATION
KWAZULU-NATAL TENDER WF 7370
PAGE 5
JB/10002706.AE/P1S2
REPUBLIC OF SOUTH AFRICA INSTRUCTIONS TO TENDERERS
DEPARTMENT OF WATER AFFAIRS AND FORESTRY
1. All recipients of these tender documents, whether they submit a Tender or not, shall treat the details of the documents as PRIVATE AND CONFIDENTIAL.
2. ISSUE OF DOCUMENTS
Complete sets of tender documents with drawings are issued to each Tenderer against a deposit (if required) of the amount stated in these documents. This deposit shall be paid when making application for the documents from the Director-General, Tender Section, Department of Water Affairs and Forestry, Room 26, Aquila Building, 157 Schoeman Street, Pretoria, or Private Bag X313, Pretoria 0001.
All payments and deposits shall be made in the currency of the Republic of South Africa and cheques shall be made payable to the Director-General: Water Affairs and Forestry, who shall be entitled to cash any cheque.
The tender deposit is refundable within two months of the closing date of tender solely on condition that a bona fide Tender is submitted or all documents are returned to the above address in an unspoiled condition on or before the closing date for tender offers.
Any amendments to published tender documents will be forwarded by certified mail only to those Tenderers who requested tender documents from the Department. Tenderers shall indicate in the space provided on the Appendix to Form of Tender which, if any, amendments they have received.
3. ADDITIONAL INFORMATION
3.1 Tenderers are referred to State Tender Board Form ST 36 - "General Conditions and Procedures" - obtainable from the office of the Chief Director: Procurement Administration, Private Bag X49, Pretoria, 0001, and which shall be regarded as an integral part of these tender documents.
The conditions contained in Form ST 36 shall apply unless they are in conflict with any portion of the Instructions to Tenderers, Conditions of Contract, Specifications, Appendices, Annexures, and Schedules of this enquiry document, in which case this enquiry document shall take precedence.
Tenderers are also referred to the Departmental General Conditions of Contract as more fully explained under "CONDITIONS OF CONTRACT".
3.2 Tenderers shall acquaint themselves with the nature of the Site, rail facilities and road conditions and with all conditions and circumstances that may affect their Tenders, and shall be deemed to have knowledge thereof.
If an official site inspection is to be held, it will be specified in the Project Specification, and the site inspection certificate included in these documents shall be completed.
3.3 If any additional information is required as to the interpretation of any part of this enquiry, immediate application should be made to the Engineer.
4. CONDITIONS OF CONTRACT
4.1 All Tenderers shall be deemed to have waived, renounced and abandoned any conditions printed or written upon any stationery used by them for the purpose of or in connection with the submission of tenders which are in conflict with the conditions laid down in the Tender Documents.
4.2 No alteration, amendment or variation of the Conditions of Contract will be permitted and, in the event of any such alterations, amendments or variations being stipulated as a Condition of Tender by the Tenderer, the Tender will be rendered invalid and will not be considered.
4.3 Tenderers shall comply strictly with the Conditions of Contract, Enquiry Specification, Appendices, Annexures, Schedules and Forms forming this enquiry document. Tenders which, in the opinion of the Employer, do not so comply will not be considered in the selection of the successful Tenderer.
M/E ENG/95/11/03/IT/mb/2331S/(1)
INSTRUCTIONS TO TENDERERS
4.4 Any Tenderer who has duly submitted an offer which in all respects complies with the Specification may, at his own initiative, also submit an ALTERNATIVE OFFER at the same time or any time prior to the closing time of tenders. Provided that the Tenderer's offer to specification is acceptable to the State Tender Board in every respect, his alternative offer may also be considered for purposes of the award of the Contract. Any deviation from specification or alternative condition of tender must be clearly stated and any saving or additional expenditure for the State brought about by each deviation or alternative proposal must be quantified in the tender documents.
If a Tenderer wishes to submit alternative tenders, two separate complete sets of Schedules, Forms, etc., shall be filled in and submitted in respect of each alternative Tender, clearly marked "Alternative A" or "Alternative B" etc.
Details of all departures from, or modifications to the Specification, in the case of alternative Tenders, shall be clearly stated in Annexure A.
5. GENERAL REQUIREMENTS
5.1 Wherever required the Tenderer shall state all statutory costs included in his tender price. The Contract will not be exempt from ruling Value Added Tax.
Tenderers shall allow in their Tenders for all labour, materials, machinery and everything necessary for the execution and completion of the Contract in accordance with the Tender Documents. No alteration may be made in the Form of Tender, Price Schedules or other documents, and the Tender will be deemed to comply entirely with the terms of the documents.
An addition to the Price Schedules is permissible to cover any item which the Tenderer regards as technically essential and which he considers has otherwise been omitted from the Schedule. Full technical details shall be given in a covering letter.
5.2 The Tenderer shall give details in the Annexure to Price Schedules of all importing costs on which the Contract Price is based together with a schedule of importing charges and rates of exchange ruling at the date of tender.
5.3 Tenderers may submit with their Tender a statement of work previously carried out by them, to facilitate the adjudication of the Tender, by completing Annexure B.
5.4 Tenderers shall submit with their Tenders the names and addresses of the principal Subcontractors which they propose to employ and the section of the Works on which they would be employed by completing Annexure C.
5.5 Notwithstanding any information that may be contained in any covering letter, Maker's specification, technical literature, or other documents accompanying the Tender, the attached Schedules shall be completed in full at the time of tendering.
All spaces in the State Tender Board Forms and other Annexures shall be completed in full. The Price Schedules annexed shall be fully priced out and the summary thereof filled in on the Tender Form.
The Form of Agreement, Form of Performance Bond and Form of Manufacture Payment Bond are NOT to be completed at the time of tendering.
The tender documents shall NOT be separated in any way nor shall any pages be detached from the original documents.
5.6 Tenderers shall submit with their Tenders an outline program of works on the Appendix to Form of Tender. Within 4 weeks of receipt of order, the successful Tenderer shall submit a detailed Program of Works.
5.7 The tender offer shall comprise two copies of the following:
5.7.1 Tenderer's covering letter, if any, otherwise Tenderer's name and address.
5.7.2 All data sheets, illustrative literature and Tenderer's drawings as required by these tender documents.
5.7.3 These tender documents, duly completed in full and signed as required in clause 7 of these instructions.
5.7.4 For administrative purposes, Tenderers are requested to photostat their completed FORM OF TENDER and enclose the loose copy inside the front cover of their tender document.
M/E ENG/94/08/08/IT/mb/2331S/(2)
INSTRUCTIONS TO TENDERERS
6. PREFERENCE FOR GOODS MANUFACTURED OR ASSEMBLED LOCALLY
6.1 Tenderers are required to state, in the appropriate Price Schedules; the value of plant, equipment or components manufactured in South Africa to enable the relevant preference for locally manufactured goods to be allowed, in the adjudication of Tenders. Unless this information is correctly given no preference for local manufacture will be allowed.
6.2 The Tenderer shall complete and sign the appropriate Affidavits on the Preference Certificate, Form ST 11.
6.3 Tenderers desirous of claiming preference for goods manufactured or assembled in the Republic of South Africa shall correctly complete and sign the Preference Statement following after Form ST 11 or no preference will be allowed. Each item as referred to in the Price Schedule shall be calculated separately. Where no preference is claimed, the word 'nil' shall be inserted in the last column.
7. SIGNATURES
7.1 The Tender shall be signed on the Form of Tender, Form ST8, Form ST11 and wherever else indicated on the forms annexed hereto with all blanks in the Tender, Appendices, Annexures and Schedules filled in.
7.2 The Tender, if by an individual, shall be signed by that individual or by someone on his behalf duly authorised thereto and proof of such authority must be produced. If the Tender is by a company it shall be signed by a person or persons duly authorised thereto by a Resolution of a Board of Directors, a copy of which Resolution, duly certified by the Chairman of the Company shall be submitted with the tender documents. If the Tender is submitted by a joint venture of more than one person and/or companies and/or firms it shall be accompanied by the following:
7.2.1 The original or a notarially certified copy of the original document under which such joint venture was constituted which must define precisely inter alia the conditions under which the joint venture will function, its period of duration and the participation of the several constituent persons and/or companies and/or firms.
7.2.2 A certificate signed by or on behalf of each participating person and/or company and/or firm authorising the person who signed the Tender to do so.
8. SUBMISSION
8.1 The tender offer shall be submitted as follows:
8.1.1 The original Tender, together with all accompanying letters and literature, shall be sealed in an envelope endorsed with the title and tender number stated on the front cover of these documents and marked:
"Original Tender".
The name of the Tenderer shall be clearly shown.
8.1.2 The duplicate copy of the Tender (if required) shall be sealed in a separate envelope together with duplicate copies of accompanying letters and literature and endorsed with the title and tender number stated on the front cover of these documents and marked: