Department of Human Resources

OPSEU Job Description

Job Title: Program Coordinator - Ecuador

Job Number: A-081

Band: 5

NOC: 1221

Department: International Development Studies

Supervisor Title: Program Director, Trent-in-Ecuador

Last Reviewed: August 5, 1999

Job Purpose

Coordinate a year round abroad Program from Canadian Students by coordinating with newly appointed Academic Coordinator and locals all the activities concerning arrival, immigration procedures, visits with other instructors, group discussion meeting families, field trips, work placement search and final evaluation.

Key Activities

1.  Organize orientation Week Program with Academic Coordinator, organizing timetable to allow for immigration procedures, visits, group discussions, health and safety procedure, liaison with Canadian Ambassador and Canadian NGO in Ecuador.

2.  Arranges for student accommodation with families by meeting with potential candidates in advance, writing the formal contract, making sure students live in a safe, caring environment.

3.  Administrative work involving the Community. Placements identification of the placement, agreements with national and international agencies; determination of participants’ skills/interests. Preparation and allocation of participants; communication between the parties evaluation of placements; final report to agencies. To make sure safe.

4.  Arranges for visiting speakers and field trips by contacting, meeting and hire them, organizing transportation coordinating additional administrative support.

5.  Cross cultural and non-academic counseling of students by meeting each of them, to ensure they understand "things" that they may find strange or different about both their family and/or community placement; also helping them to deal with their own confusion that sometimes lead to physical illness or emotional problems.

6.  Maintain detailed Program accounts for all monies transferred to Ecuador and prepared financial statements with supporting documentation by keeping the books daily, input them in the computer to submit monthly reports and quarterly statements.

Education

General University Degree (3 year).

Experience Required

Minimum one year of related experience

Responsibility for the Work of Others

Direct Responsibility

Office Assistant in Ecuador Seasonal

Indirect Responsibility

Work placement selection, follow up and evaluation

Communication

Internal:

-  Faculty to organize academic related activities

-  Contractors - land lady, related meetings

-  Student's - to help them to choose the most convenient community placement.

External:

-  Families where the student's live during 1st term

-  NGO and Community leaders to organize work placement for each student

-  Vendors - suppliers to buy stationary and other needed supplies.

Motor/ Sensory Skills

Motor Skills:

Skill Type Job Requiring

Dexterity Data entry input, requiring accuracy

Effort

Mental:

-  Sustained Attention - Required to assess student's needs

Physical:

-  Walking, climbing, bending, reaching - Physical effort required to travel, in the country side or in the rain forest

-  Keyboarding - Input of financial data and email communication with Directors and co-workers

Working Conditions

Psychological:

-  Conflicting work priorities - Dealing with time-pressured administrative deadlines and the unpredictable problems that might occur when students are working in a foreign country.

-  Interruptions

Job Number: A-081 Page 3 of 3 Last updated: August 5, 1999