Department of Education / POSITION AND COMPETENCY PROFILE / PCP No. ______/ Revision Code: 00
Position Title / Legal Assistant II / Salary Grade / 12
Parenthetical Title / Legal Assistant II
Office Unit / Legal Division / Effectivity Date
Reports to / SDS/ASDS, Attorney II, III, IV V / Page/s
Position Supervised / None
JOB SUMMARY
Provides legal services in the form of assistance in the management and disposition of cases
QUALIFICATION STANDARDS
A.  CSC Prescribed Qualifications
Education / Bachelor’s Degree
Experience / None required
Eligibility / Career Service (ProfessionalSecond Level Eligibility
Trainings / None required
B.  Preferred Qualifications
Education / Bachelor’s Degree in Legal Management, Political Science or its equivalent
Experience / None required
Eligibility / Career Service (Professional) Second Level Eligibility
Trainings / 8 hours relevant training
Major and Final Outputs
(MFOs) / Key Result Areas
(KRAs) / Objectives / Outputs /
·  Legal assistance in the management/disposition of cases / ·  Prepared reports on the status of cases within target date
·  Assisted in drafting documents such as contracts, pleadings, briefs, notices, memoranda, circular, correspondence, orders, warrants and other legal forms within the period prescribed by the rules
·  Checked documents or papers for completeness and correctness on target date
·  Prepared routinary communications, tracer letters or inquiry on delinquent papers or alleged violators of law preparatory to the institution for proper legal action within the period prescribed by the rules
·  Acted on all routinary legal office matters within target date
·  Evaluated Articles of Incorporation of schools and petition for correction of school records within the period prescribed by the rules
·  Prepared administrative clearances for signature of the Chief of the Legal Division within the time prescribed by the rules / ·  Report on the status of cases
Contracts, pleadings and other legal forms drafted
·  Documents completed/corrected
·  Draft communications
including but not limited to referrals to DepEd field offices or to the concerned office/s
·  Articles of Incorporation for schools and action document on the petition for correction of school records
·  Clearance certificates
/ Performance Indicators /
Objectives / Outstanding
(5) / Very Satisfactory
(4) / Satisfactory
(3) / Unsatisfactory
(2) / Poor
(1) /
·  Prepared reports on the status of cases within target date / ·  Prepared report on 130% and above of cases for the month that are pending, resolved, and for investigation 3 days ahead of target date / ·  Prepared report on 115-129% of cases for the month that are pending, resolved, and for investigation 1 day ahead of target date / ·  Prepared report on 100-114% of cases for the month that are pending, resolved, and for investigation on target date / ·  Prepared report on 51-99% of cases for the month that are pending, resolved, and for investigation / ·  Prepared report on 50% and below of cases for the month that are pending, resolved, and for investigation
·  Assisted in drafting documents such as contracts, pleadings, briefs, notices, memoranda, circular, correspondence, orders, warrants and other legal forms within the period prescribed by the rules / ·  Met all of the following criteria and accomplished 3 days ahead of the target date:
·  Prepared with minimum supervision
·  No corrections
·  With necessary annexes/ attachments
·  Approved by the Chief of the Division / ·  Met all of the criteria and accomplished 1 day ahead of the target date / ·  Met all of the criteria and accomplished within the period prescribed by the rules / ·  Met all of the criteria but accomplished outside of the period prescribed by the rules / ·  Unreasonable delay in the drafting/ preparation of the needed documents
·  Checked documents or papers for completeness and correctness within target date / ·  Checked 130% and above of the total number of papers received for the rating period for completeness and correctness 3 days ahead of the target date / ·  Checked 115-129% of the total number of papers received for the rating period for completeness and correctness 1 day ahead of the target date / ·  Checked 100-114% of the total number of papers received for the rating period for completeness and correctness within the target date / ·  Checked 51-99% of the total number of papers received for the rating period for completeness and correctness / ·  Checked 50% and below of the total number of papers received for the rating period for completeness and correctness
·  Prepared routinary communications, tracer letters or inquiry on delinquent papers or alleged violators of law preparatory to the institution for proper legal action and within the period prescribed by the rules / ·  Prepared 130% and above of the total number of routinary communications, tracer letters or inquiry received for the rating period and 3 days ahead of the target date / ·  Prepared 115-129% of the total number of routinary communications, tracer letters or inquiry received for the rating period and 1 day ahead of the target date / ·  Prepared 100-114% of the total number of routinary communications, tracer letters or inquiry received for the rating period and within the period prescribed by the rules / ·  Prepared 51-99% of the total number of routinary communications, tracer letters or inquiry received for the rating period and outside of the period prescribed by the rules / ·  Prepared 50% and beow of the total number of routinary communications, tracer letters or inquiry received for the rating period and within the period prescribed by the rules
·  Acted on all routinary legal office matters such as referrals within the period prescribed by the rules / ·  Acted on 130% and above of all routinary legal office matters such as referrals 3 days ahead of the period prescribed by the rules / ·  Acted on 115-129% of all routinary legal office matters such as referrals 1 day ahead of the period prescribed by the rules / ·  Acted on 100-114% of all routinary legal office matters such as referrals within the period prescribed by the rules / ·  Acted on 51-99% of all routinary legal office matters such as referrals within the period prescribed by the rules / ·  Acted on 50% and below of all routinary legal office matters such as referrals within the period prescribed by the rules
·  Evaluated Articles of Incorporation of schools and petition for correction of school records within the period prescribed by the rules / ·  Met all of the following criteria and accomplished 3 days ahead of the target date:
·  Prepared with minimum supervision
·  No corrections
·  Within the target date
·  With necessary annexes/ attachments
·  Approved by the Chief of the Division / ·  Met all of the criteria and accomplished 1 day ahead of the target date / ·  Met all of the criteria and accomplished within the period prescribed by the rules / ·  Met all of the criteria but accomplished outside of the period prescribed by the rules / ·  Unreasonable delay in the drafting/ preparation of the needed documents
·  Prepared administrative clearances for signature of the Chief of the Legal Division within the time prescribed by the rules / ·  Prepared 130% and above of all requests for administrative clearances during the rating period (for signature of the Chief of the Legal Division) 3 days ahead of the target date / ·  Prepared115-129% of all requests for administrative clearances during the rating period (for signature of the Chief of the Legal Division) 1 day ahead of the target date / ·  Prepared 100-114% of all requests for administrative clearances during the rating period (for signature of the Chief of the Legal Division) within the time prescribed by the rules / ·  Prepared 51-99% of all requests for administrative clearances during the rating period (for signature of the Chief of the Legal Division) within the time prescribed by the rules / ·  Prepared 50% and below of all requests for administrative clearances during the rating period (for signature of the Chief of the Legal Division) within the time prescribed by the rules
Department of Education / POSITION AND COMPETENCY PROFILE / PCP No. ______/ Revision Code: 00
Position Title / Attorney II / Salary Grade / 18
Parenthetical Title / Legal Officer II
Office Unit / Division Office/Regional Office / Effectivity Date
Reports to / Regional Director/Asst. Regional Director, Schools Division Superintent/Asst. Schools Division Superintendent / Page/s
Position Supervised / Legal Assistant II
JOB SUMMARY
Provides legal services in the form of providing legal advice, conducting researches and studies, preparing appropriate documentation, conduct of investigation, litigation, contract administration for complex cases and other corollary services which will adequately protect and/or enhance DepEd’s interests
QUALIFICATION STANDARDS
A.  CSC Prescribed Qualifications
Education / Bachelor of Laws
Experience / None required
Eligibility / RA 1080 (Bar)
Trainings / None required
B.  Preferred Qualifications
Education / Bachelor of Laws
Experience / 4 years relevant experience
Eligibility / RA 1080 (Bar)
Trainings / 40 hours relevant training
Major and Final Outputs
(MFOs) / Key Result Areas
(KRAs) / Objectives / Outputs /
·  Evaluation and Processing of Complaints / ·  Evaluated administrative complaints; determined compliance with existing rules, regulations and procedures and recommended appropriate action within the prescribed period / ·  Fact-finding or Preliminary Investigation Report
·  Decisions/resolutions/orders
·  Disposition of Cases / ·  Conducted fact-finding, preliminary investigation and formal investigation and recommended appropriate action based on the findings within prescribed and/or reasonable period. / ·  Fact-finding/Preliminary Investigation / Formal investigation Report
·  Prepared decisions, rulings, resolutions for approval by the Schools Division Superintendent within the prescribed period. / ·  Decisions/rulings/resolutions
·  Prepared pleadings, briefs, notices, circular, correspondence, orders, warrants and other legal forms within the prescribed period. / ·  Circular and correspondence
·  Legal Assistance and Counselling / ·  Appeared as counsel in cases when authorized by higher authorities. / ·  Formal Charge/Formal Investigation Report
·  Prepared legal contracts, agreements, communications on legal matters. / ·  Legal contracts or agreements
·  Conducted legal researches and rendered legal advice. / ·  Documentation of resolved grievances/concerns
/ Performance Indicators /
Objectives / Outstanding
(5) / Very Satisfactory
(4) / Satisfactory
(3) / Unsatisfactory
(2) / Poor
(1) /
·  Evaluated administrative complaints; determined compliance with existing rules, regulations and procedures and recommended appropriate action within the prescribed period / ·  Fact-finding or Preliminary Investigation Report met all of the following criteria and prepared 3 days ahead of the target date:
·  With authority to conduct the investigation
·  With complete annexes and supporting documents
·  With appropriate citations/ references
·  Adapted and approved by Top Management / ·  Met all of the criteria and prepared 1 day ahead of the target date
·  / ·  Met all of the criteria and prepared within the period prescribed by the rules / ·  Met items 1 to 3 but was not adapted by Top Management and it was accomplished outside the period prescribed by the rules / ·  Unreasonable delay in the investigation of cases
·  Conducted fact-finding, preliminary investigation and formal investigation and recommended appropriate action based on the findings within prescribed and/or reasonable period.
·  Prepared decisions, rulings, resolutions for approval by the Schools Division Superintendent within the prescribed period / ·  Decisions, rulings, resolutions demonstrated all of the following and prepared 3 days ahead of the target date:
·  Brief and concise
·  Supported by jurisprudence
·  Decision is based on substantial evidence
·  Based on facts and law and prepared within the period prescribed by the rules
·  Used by Top Management for policy formulation /implementation/ decision-making / ·  Demonstrated all of the five criteria and prepared 1 day ahead of the target date / ·  Demonstrated all of the five criteria and prepared within the period prescribed by the rules / ·  Demonstrated items 1 to 4 of the criteria but prepared outside of the period prescribed by the rules and not used by Top Management / ·  Unreasonable delay in the issuance or implementation of decision/resolution/order
·  Prepared pleadings, briefs, notices, circular, correspondence, orders, warrants and other legal forms within the prescribed period. / ·  Pleadings, briefs, notices, circular, correspondence, orders, warrants and other legal forms 130% and above completed and acted on 3 days ahaed of target date / ·  Pleadings, briefs, notices, circular, correspondence, orders, warrants and other legal forms 115-129% completed and acted on 1 day ahead of target date / ·  Pleadings, briefs, notices, circular, correspondence, orders, warrants and other legal forms 100-114% completed and acted on within the period prescribed by the rules / ·  Pleadings, briefs, notices, circular, correspondence, orders, warrants and other legal forms51-99% completed and acted on within the period prescribed by the rules / ·  Pleadings, briefs, notices, circular, correspondence, orders, warrants and other legal forms 50% and below completed and acted on within the period prescribed by the rules
·  Appeared as counsel in cases when authorized by higher authorities within the period prescribed by the rules / ·  Formal Charge/Formal Investigation Report met All of the following and prepared 3 days ahead of the target date:
·  Authority to conduct Formal Investigation
·  Preliminary/Fact-Finding Investigation
·  Filing of an answer by the respondent / ·  Met all of the criteria and prepared 1 day ahead of the target date / ·  Met all of the criteria and prepared within the period prescribed by the rules / ·  Met all of the criteria but prepared outside of the period prescribed by the rules / ·  Unreasonable delay in the investigation or disposition of cases
· 
·  Prepared legal contracts, agreements, communications on legal matters within the target date / ·  All of the following were met in the review/ evaluation/ preparation of legal contracts or agreements and preapred draft 3 days ahead of the target date:
·  Legality of the contracts/ agreements
·  Financial obligation