Job Title: Executive Assistant
Department: Administration
Reports to: Sr. Executive Assistant
Position Summary: Provide executive level administrative support to the President of Lipogems and his team.
Qualifications required:
§ Bachelor’s degree in Business Administration, or related field
§ 3+ years’ experience as an administrative assistant
Qualifications desired:
§ MBA
Essential functions and responsibilities:
§ Manage Executive’s calendar and appointments
§ Organize and maintain files and records
§ Plan and schedule meetings, interviews and conference calls on behalf of Executives
§ Prepare and edit correspondence, reports, and presentations
§ Arrange travel and accommodations for Executives and business guests
§ Act as a liaison between internal and external contacts
§ Manage expense reporting
§ Provide overflow customer service support
§ Provide additional support to the executive team as directed
§ Hold all work-related information confidential
Nonessential functions:
§ Other projects as assigned
Success factors/job competencies:
§ Job Knowledge – very well informed, seldom requires assistance or instruction
§ Work Output – very few errors and mistakes, quantity is above average
§ Reliability – persists in spite of difficulties
§ Judgment – thinking is mature and sound
§ Initiative and Creativity – a self-starter; proceeds on own with little or no direction; progressive; makes suggestions for improvement
§ Cooperation – goes out of way to cooperate and get along
§ Attendance – very prompt and regular in attendance; preplanned absences
§ Professionalism with Customer and Client Focus
§ Communication - Ability to maintain professionalism in written and oral communication (free of grammatical and spelling errors)
§ Time Management - ability to plan and complete projects in a timely fashion, meeting deadlines
Physical demands and work environment:
§ Frequency of travel: Occasional travel is required for meetings, trainings and conferences; location may vary and may require overnight stays
§ Light physical activity required working in an office environment – Occasional lifting of up to 25 lbs., daily sitting at computer for long periods of time, frequently standing/walking to operate various office equipment
Performance standards:
§ Annual performance review
§ Attainment of annual goals established between EA and the Executives
Approval/revision date: March 11, 2016