Delegation of Authorityto the Chief Officer

  1. Introduction
  2. This scheme of delegation sets out the authority delegated by the Board of YVHSC (The Board) to the Chief Officer (CEO). It refers to the job description of the CEO and addresses a number of areas that require more detailed operational procedures to enable accountable, effective, and efficient leadership and management of YVHSC.
  3. Term
  4. This scheme of delegation will be reviewed regularly to ensure it is relevant to the circumstances of the day.
  5. The Board at its sole discretion may revoke this scheme of delegation or any part of it at any time.
  6. Scope

3.1 This scheme of delegation sets out that in carrying out their duties, in the following areas, the CEO will:

  1. Board
  2. Provide support and guidance to the Chair and The Board on all issues including governance, financial management, business planning and the formulation and delivery of the organisation’s mission and strategic plan.
  3. Attend meetings of the YVHSCBoard and be accountable to the Chairman(primarily) and members of the Board.
  4. Act as the liaison between the Board and staff, ensuring that information and communication flows efficiently between the Board, subcommittees or working groups and staff.
  5. Assist the Board Chairman in scheduling Board, subcommittee or working group meetings, and develop agendas.
  6. Provide staff support to the Board, subcommittees or working groups, as directed by the Board Chairman and subcommittee or working group chairs.
  7. Assist the Board Chairman in determining and meeting the information needs of individual Board members.
  8. Report to The Board, on at least a monthly basis, all significant action the CEO has undertaken under this delegation of authority.
  9. Provide periodic reports as requested by The Board or its subcommittee or working groups.
  10. Provide an Annual Report for approval by The Board in accordance with Healthwatch England guidance in Mayof each year, for publication to the appropriate establishments by 30th June.
  11. Management
  12. Act as Company Secretary and ensure compliance with the requirements of the Charity Commission and Companies House.
  13. Assume day-to-day leadership of legal functions and agreed services, along with leading on the delivery of communications and marketing strategy and agreed priority work-plan areas.
  14. Lead on project management, including project plans, monitoring,evaluation and reporting.
  15. Work with the staff team, and active volunteers, to positively promote the work of YVHSC.
  16. Create an environment that motivates and inspires staff and volunteers to achieve their full potential whilst implementing and articulating the vision and strategic direction of YVHSC.
  17. Supervise and direct the staff and volunteer team, with clear objectives and regular 2-way feedback, development and performance review.
  18. Stakeholder Management/Partnership Working
  19. Manage relationships with key strategic stakeholders and partners; not exclusively, Healthwatch England, Care Quality Commission, Monitor, the Health and Wellbeing Board, the NHS, Local Authority departments and committees, Voluntary Sector Organisations and Community Organisations.
  20. Represent and promote YVHSC with all strategic stakeholders and partners.
  21. Act as ambassador for YVHSC, lobbying other organisations and bodies as appropriate, taking part in external working groups and events to further the work and reputation of the organisation.
  22. Lead and encourage staff and volunteers to develop and maintain productive networks, relationships and partnerships with key stakeholders and other appropriate bodies and organisations.
  23. Increase opportunities for local people and volunteers to be actively involved in the work of the organisation and consulted.
  24. Maximise the effectiveness and potential of YVHSC by ensuring that local people are engaged and committed to the achievement of shared goals and objectives.
  25. Human Resources
  26. Ensure that organisational structures are in place and that all required policies, insurances and staff benefits are in place
  27. Be responsible for all recruitment appointments up to the level of The Board.
  28. Appraise, suspend and take disciplinary action short of dismissal in respect of all staff.
  29. Be responsible for capability and grievance matters as defined in the procedures for all staff in the first instance
  30. Finance
  31. Have the authority for expenditure within the approved budget. For items outside of the budget the CEO requires approval of the Treasurer. All project budgets and major purchases will require Board approval.
  32. Have the authority to make payment for expenditure through internet banking and the signing of cheques, in line with the authority forexpenditurein 8.1.
  33. Provide regular reports detailing income and expenditure against the approved organisational budget to the Treasurer and to the Board at the monthly meetings. Any concerns that arise outside of the reporting schedule will be drawn to the attention of the Treasurer of the Board.
  34. Equality and Diversity
  35. Ensure appropriate systems and processes are developed and implemented for Healthwatch areas of responsibility and agreed priorities. Including those to promote equality of opportunity, non-discrimination and respect for difference.
  36. Security

10.1. Be responsible for the premises and site security in consultation with the Civic Centre’s Management.

11. Health and Safety

11.1. Be responsible for the management of Health and Safety in the workplace to establish systems to create and sustain the safest possible environment for self, staff, volunteers and the general public.

1