Defense Logistics Agency (Dla)

DEFENSE LOGISTICS AGENCY (DLA)

SMALL BUSINESS INNOVATION RESEARCH (SBIR) PROGRAM

Proposal Submission Instructions

GENERAL

The Defense Logistics Agency (DLA) implements, administers, and manages the SBIR/STTR Program through the Logistics Operations, Research, and Development (R&D) Division. Consult general informationabout DLAand its mission. If you have any questions regarding the administration of the DLA SBIR/STTR Program, please contact the DLA SBIR/STTR Program Manager (PM):

Denise Price,Program Manager, DLASmall Business Innovation Programs

E-mail:

Phone:703-767-0111

DLA’s projected funding levels support between four(4) and eight(8) Phase I awards and up to (3) Phase II awards from each topic. DLA reserves the right to limit awards under any topic.

TECHNICAL QUESTIONS

For questions regarding the SBIR/STTR topics duringthepre-releaseperiod(21 April 2017 – 22 May 2017),contacttheTopicAuthorslistedforeachtopicon the SBIR/STTR website at prior to the close of the pre-release. To obtain answerstotechnicalquestionsduringtheopenperiod(23 May 2017 – 21 June 2017); submit your questions through the online SBIR SITIS Q&A System at For general inquiries or problems with electronic submission, contact DoD SBIR Help Desk at or

1-800-348-0787 between 9:00 am and 6:00 pm ET.

PHASE I KEY DATES

17.2BAA (Pre-release)21 April 2017 – 22 May 2017

17.2BAA (Open period)23 May 2017 – 21 June 2017

17.2BAA Closes21 June 2017at 8:00 p.m. ET

Phase I Evaluations22 June 2017 – 21 September 2017

Phase I Selections21 September 2017

Phase I Awards22 September – 26 December 2017

PROGRAM BROAD AGENCY ANNOUNCEMENT (BAA) FY 17.2

PHASE I GUIDELINES

A list of the topics currently eligible for proposal submission is included in this section followed by full topic descriptions. DLA will only accept proposals from the topics listed in this BAA.

Proposers are required to submit a cost proposalfor no more than a 6-month Phase I period.
DLA will not award Phase I proposals exceeding $100,000.

For detailed proposal submission guidance, refer to U.S. Department of Defense (DoD) Instructions 2017.2 SBIR at:

DLA Phase I proposals have a 20-page limit. Any attachments, appendices, or references are included in this 20-page limit. However, the Cost Proposal and the Company Commercialization Report are not included in the 20-page limit.

PHASE II GUIDELINES

DLA will only consider previously awarded Phase I proposals for Phase II awards. DLA Phase II proposals must follow the detailed proposal submission guidance in the original Phase I BAA. Refer to U.S. Department of Defense (DoD) Instructions 2017.2 SBIR at.

DLA Phase II proposals have a 40-page limit. Any attachments, appendices, or references are included in this 40-page limit. However, the Cost Proposal and the Company Commercialization Report are not included in the 40-page limit.

Phase II is the demonstration of the technology that was found feasible in Phase I. Phase I awardees may submit a Phase II proposal without invitation; DLA expects Phase II proposals no earlier than 60 days and no later than 30 days prior to the end of the Phase I period of performance.

All proposers are required to develop and submit a commercialization plan describing feasible approaches for marketing and manufacturing the developed technology.
Proposers are required to submit a cost proposalfor the entire 24-month Phase II period.
DLA will not award Phase II proposals exceeding $1,000,000.
At the Contracting Officer’s discretion, Phase II projects may require an evaluation for technical progress prior to the end of the first year, prior to extending funding for the additional year.

The DLA SBIR/STTR Program is committed to minimizing the funding gap between Phase I and Phase II activities. All DLA SBIR/STTR Phase II proposals will receive timely reviews and be eligible for interim funding

TECHNICAL ASSISTANCE

In accordance with the Small Business Act (15 U.S.C. 632), the DLA SBIR/STTR Program Office will authorize the recipient of a Phase I and/or a Phase II SBIR award to purchase technical assistance services (Discretionary Technical Assistance, DTA). These services include items such as access to a network of scientists and engineers engaged in a wide range of technologies, or access to technical and business literature available through on-line databases, for assisting such concerns as:

Making better technical decisions concerning such projects;
Solving technical problems which arise during the conduct of such projects;
Minimizing technical risks associated with such projects; and
Developing and commercializing new commercial products and processes resulting from such projects.

If you are interested in proposing the use of a vendor for technical assistance, you must provide a cost breakdown in the Cost Volume under “Other Direct Costs (ODCs)” and provide a one-page description of the vendor you will use and the technical assistance you will receive. The proposed amount may not exceed $5,000 for Phase I and $5000 for each year of a Phase II project. The description should be included as the LAST page of the Technical Volume. This description will not count against the Phase I or Phase II proposal page limit and will NOT receive an assessment against SBIR proposal evaluation criteria. Approval of technical assistance is not a guarantee and is subject to review of the Program/Project Manager and the Contracting Officer.

CostProposal: The proposer must submit a detailed cost proposal. Cost proposal information is proprietary and will receive the proper classification. Identify proposed costs by both individual cost element and contractor fiscal year (FY) in sufficient detail to determine the basis for estimates, as well as the purpose, necessity, and reasonableness of each. This information will expedite award of the resulting contract if the proposal in the event of an award.

DLA recommends Phase II Cost Proposals include an estimate for travel for quarterly program reviews.

Notification of Selection and non-selection letters occurs electronically via e-mail.

Company Commercialization Report: All Phase II proposals must contain a “Commercialization Report of Prior SBIR Awards.” This report is an attachment or enclosure and not counted against the 40-page limitation. Use the online Company Commercialization Report is to fulfill this requirement. As instructed in paragraph 11.2 of the DoD BAA, prepare the report using the password-protected DoD SBIR electronic submission site,

Proposals not conforming to the terms of this BAA will not receive further consideration.

DELIVERABLES / REPORTS

All DLA SBIR and STTR awardees are required to submit reports in accordance with the deliverable schedule. The Awardee must provide all Reports to the individuals identified in Exhibit A of the contract. Milestones: Each phase of the project will be milestone driven. The Principal Investigator will propose milestones prior to starting any phase of the project.

Proposals should anticipate a combination of any or all of the following deliverables:

Major milestone schedule and decision tree for project
Initial Project Summary: one-page, unclassified, non-sensitive, and non-proprietary summation of the project problem statement and intended benefits (must be suitable for public viewing)
(Phase I) Mid Term Project Review (may be in the format of a slide deck and teleconference or a short pre-formatted paper)
(Phase II)Tri-Annual Project Review (may be in the format of a slide deck and teleconference or a short pre-formatted paper) (Phase II)
Draft Final Report including major accomplishments and proposed path forward
Final Report including major accomplishments and proposed path forward
Final Project Summary (one-page, unclassified, non-sensitive and non-proprietary summation of project results intended for public viewing)
Phase II Proposal (as Applicable)
Applicable Patent documentation

DLA SBIR 17.2 Topic Index

DLA172-001 / Increase Competition through Small Business Source Approval Aircraft Launch and Recovery Equipment (ALRE) Critical Safety/Critical Application Items (CSI/CAI)
DLA172-002 / Increase Competition through Small Business Source Approval for DLA Land and Maritime FMD Hard to Source Items

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DLA SBIR 17.2 Topic Descriptions

DLA172-001 / TITLE: Increase Competition through Small Business Source Approval Aircraft Launch and Recovery Equipment (ALRE) Critical Safety/Critical Application Items (CSI/CAI)

TECHNOLOGY AREA(S): Materials/Processes

OBJECTIVE: Improve product availability and increase competition through the development of Small Business eligible manufacturing sources for Aircraft Launch and Recovery Equipment (ALRE) Critical Safety/Critical Application Items (CSI/CAI)

DESCRIPTION: The list of Aircraft Launch and Recovery Equipment (ALRE) Critical Safety/Critical Application Items (CSI/CAI) identifies items the Agency seeks to develop competition through the submission of Source Approval Requests (SAR’s). The List of ALRE NSNs contains NSNs with an Annual Demand Value (ADV) >$10K currently sourced with fewer than two (2) manufacturers. The data fields provided in the list include FSC, NIIN, Item Nomenclature, Standard Unit Price, Part Characteristics (AMC, AMSC, FAT, CSI and CAI) and Estimated Monthly Demand.
NSN______Nomenclature______AMC_AMSC_FAT_CSI_CAI__PLT____Price_____ Demand
6210-00-218-0913_LENS INDICATOR______3____C____Yes______X___336___$1,387.19____6.28
3020-01-560-8493_PULLEY, GROOVE______3____C____Yes__X______540__$11,095.40____8.87
1710-00-716-2994_ADAPTER, RAM PACKING_1____C____Yes______X___261___$1,282.59_____1.8
1710-01-483-0637_CONNECTOR ASSY, AIRC_1____C____Yes__X______451__$28,341.77_____1.6
5310-01-332-8047_NUT, SELF-LOCKING, BA__1____C____Yes______X___310____$91.52___1070.03
3020-01-461-2732_PULLEY, FLAT______3____C____Yes__X______365__$25,227.36_____4.5
3020-01-461-2737_PULLEY, FLAT______3____C____Yes__X______531__$26,515.77_____5.75
4730-07-370-2088_MANIFOLD ASSEMBLY, H_3____C____Yes______X___330___$4,655.33_____1.42
5998-01-530-9195_GUARD ASSEMBLY, AIRC_3____C____Yes______X___225_____$497.17____15.66
1720-01-010-0362_ACTUATOR ASSEMBLY___1____C____Yes______X___566___$5,958.49______.4
Manufacturers that are interested in pursuing qualification as an Approved Source in future DLA procurements for Aircraft Launch and Recovery Equipment (ALRE) Critical Safety/Critical Application Items (CSI/CAI) are required to demonstrate that they can competently manufacture the Critical/Weapon System Item/NSN. To qualify as an Approved Source, the onus is on the manufacturer to document and demonstrate their product meets all the government's minimum requirements. A SAR is a technical data package that submitted by a contractor for review that meets the current technical requirements in getting their part approved so their company can become a source of supply. Note: The DLA Source Approval Request (SAR) Guide and templates as well as SAR Charts that explains the process are located via the internet at the referenced link 1.
Participating firms must have a Commercial and Government Entity (CAGE) code and be Joint Certification Program (JCP) certified in order to have access to technical data. Refer to link 2 below for further information on JCP certification. All available documents and drawings are located in the C Folder location “SBIR172NSNS”. Participating Small Businesses will need to create a DIBBS account to view all data and requirements in C Folders.

(SAR) Guide and templates as well as SAR Charts that explains the process are located via the internet at the referenced link 1.

In order to access C Folders, participating firms must have a valid account in DIBBS in order to receive a password to C Folders. Refer to links 3 and 4 below for further information on DIBBS and C Folders.
PHASE I: The research and development goals of Phase I are to provide Small Business eligible manufacturing sources an opportunity to qualify as an Approved Source for Critical/Weapon System Items/NSNs specifically identified in their proposal. In this phase, manufacturers complete a technical data package in accordance with the Checklist included in the SAR guidance and submit the SAR for evaluation and acceptance. In some cases, the manufacturer may assess where their existing manufacturing capability can be adapted to successfully produce specific Critical/Weapon System Items/NSNs and provide that data and business case for upgrading their processes in their final report.

PHASE II: Based on the results achieved in Phase I, DLA Logistics Operations will decide whether to continue the effort based on the technical progress, potential for authorization to participate as an Approved Source, and feasibility of manufacturing capability enhancements. The research and development goals of Phase II are to achieve authorization to participate as an Approved Source for the specific NSN in future procurements.

PHASE III DUAL USE APPLICATIONS: At this point, no specific funding is associated with Phase III. Progress made in PHASE I and PHASE II should result in the manufacturer’s qualification as an approved source of supply enabling participation in DLA procurements.
COMMERCIALIZATION: The manufacturer will pursue dual commercialization of the various technologies and processes developed in prior phases as well as potential commercial sales of manufactured mechanical parts or other items.

REFERENCES:

1. DLA Land & Maritime SAR Package and Reverse Engineering Guidance:

2. JCP Certification:

3. Access the web address for DIBBS at

4. Log into cFolders. use solicitation SBIR172NSNS to query

KEYWORDS: Lens, Indicator; Pulley, Groove; Adapter, Ram Packing; Connector Assembly; Nut, Self-Locking, Pulley, Flat; Manifold Assembly; Guard Assembly; Actuator Assembly

DLA172-002 / TITLE: Increase Competition through Small Business Source Approval for DLA Land and Maritime FMD Hard to Source Items

TECHNOLOGY AREA(S): Materials/Processes

OBJECTIVE: Improve product availability and increase competition through the development of Small Business eligible manufacturing sources for DLA Land and Maritime FMD Hard to Source Items.

DESCRIPTION: The list of FMD Hard to Source Items identifies items the Agency seeks to develop sources of supply. The list of hard to source NSNs are NSNs with an Annual Demand Value (ADV) >$10K currently sourced with fewer than two (2) manufacturers. The data provided for each NSN include FSC, NIIN, Item Nomenclature, Part Characteristics (AMC, AMSC, & FAT) and a brief description of the part. DLA has all the technical data required to procure the NSNs competitively but the items are still hard to source.
List of FMD Hard to Source Items
1. NSN: 4730-01-224-2516/PN: 11784023
The locking valve is part of the elevation pointing system for the M109A6 155mm howitzer. In particular, this valve “locks” the elevation cylinder hydraulics when the cannon movement is complete and serves to keep the howitzer pointed on target. As such, this valve is required to operate across the total operating environment of the weapon system and to survive the environments induced because of gun fire/shock. Material is 1/G Full and Open. CFAT and on equipment testing required to include actual live fire of weapon system. All drawings are up to date IAW ESA. All documents and drawings are available in the C Folder location “DLA SBIR 172 Tech Data”. A Government CAGE and JCP certification is required. Participating Small Businesses will need to create a DIBBS account to view all data and requirements in C Folders.

2. NSN: 4710-01-012-4655/PN: 11682757
Item is a metal tube assembly used on the M-60 Series tank engine. It is comprised of pre-bent corrosion resistant steel (AISI 304) with flared compression fittings on both ends. Material is and has a TDP (tech data package) linked for Full and Open competition. All documents and drawings are available in the C Folder location “DLA SBIR 172 Tech Data”. A Government CAGE and JCP certification is required. Participating Small Businesses will need to create a DIBBS account to view all data and requirements in C Folders.
3. NSN: 4710-01-625-3435/PN: 39395D0610020-1
Item is a Tubing Assembly, Nonmetallic; Plastic polytetrafluoroethylene; ASTMD4895 unpigmented; end item Aircraft C/KC-135. Material is and has a TDP (tech data package) linked for Full and Open competition. All documents and drawings are available in the C Folder location “DLA SBIR 172 Tech Data”. A Government CAGE and JCP certification is required. Participating Small Businesses will need to create a DIBBS account to view all data and requirements in C Folders.
Manufacturers that are interested in becoming a source of supply for DLA Land and Maritime FMD Hard to Source Items are required to demonstrate that they can competently manufacture the Critical/Weapon System Item/NSN. To become a source of supply, the onus is on the manufacturer to document and demonstrate their product meets all the government's minimum requirements.
In addition, participating firms must have a Commercial and Government Entity (CAGE) code and be Joint Certification Program (JCP) certified in order to have access to technical data. Refer to link 1 below for further information on JCP certification. In order to access C Folders, participating firms must have a valid account in DIBBS in order to receive a password to C Folders. Refer to links 2 and 3 below for further information on DIBBS and C Folders.

PHASE I: The research and development goals of Phase I are to provide Small Business eligible manufacturing sources an opportunity to purse becoming a source of supply for Critical/Weapon System Items/NSNs specifically identified in their proposal. In this phase, manufacturers assess where their existing manufacturing capability can be adapted to successfully produce specific Critical/Weapon System Items/NSNs and provide that data and business case for upgrading their processes in their final report.

PHASE II: Based on the results achieved in Phase I, DLA Logistics Operations will decide whether to continue the effort based on the technical progress, potential for authorization to participate as a Source of Supply, and feasibility of manufacturing capability enhancements. The research and development goals of Phase II are to achieve authorization to participate as a Source of Supply for the specific NSN in future procurements.

REFERENCES:

1.JCP Certification:

2.Access the web address for DIBBS at

3.Log into cFolders. use solicitation SBIR172NSNS to query

KEYWORDS: Locking valve; Elevation Pointing System; Elevation Cylinder Hydraulics; Metal Tubing Assembly; Non-Metallic, Tubing Assembly

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