1. Make sure the folks who will be scheduling have access to PowerScheduler. They must have the following permissions set:
  • Default Access is View&Modify,
  • Can modify schedules is “Yes, in any year”,
  • PowerScheduler Access check box is checked.
  1. Click on School. Then click on Years & Terms. Click on New and create the 2014-2015 school year.
  1. Go to District. Click on courses. Use the filter to select the courses available for your school. Make the courses for your school available for the 2014-2015 year.
  1. Go into PowerScheduler.
  1. Click on Auto Scheduler set up.
  1. Follow the wizard through to completion, entering your start/stop dates for all of the terms.
  1. Click on years and terms. We want to change the name Full Year to a meaningful academic name. Click on the blue Full Year. In the next screen change Full Year to 2014-2015. Change the abbreviation to 14-15. Keep this under 6 characters.
  1. Set your Schedule Year. Go to Functions, Set Schedule year.
  1. Verify that Set schedule year worked. The 2300 should have changed to 2400.
  1. Verify by all terms by going to Years And Terms, then click on Edit terms, then open up each term. The year should show 2400, Semester 1 should show 2401, Semester 2 should show 2402. Do not continue until you know for certain that Set schedule year is done and happy.
  1. Click on Scenario
  1. Create the 2014-2015 Course Catalog. Click on the Blue link under the heading Build Scenario. If the course catalog is empty, the use the pull down and select 2014-2015 Catalog. This will associate the course catalog to the scenario. Click Submit.
  1. Begin working on your Scheduling Setup data. Using the Left hand navigation bar as your guide, start with Buildings and work down through those.
  1. Go get a coffee, call a friend, plan something fun.
  1. Manage your courses next. Add new courses, retire (do NOT DELETE) old courses.
  1. Define your rooms.
  1. Run your rooms report and make sure that all of the data is in and accurate.
  1. Working with Student Information. Field Trip to the Live side. Grade_Level < your highest grade. Under student functions, select NEXT SCHOOL INDICATOR. Select the correct school and then click submit. Then enter Grade_Level = your highest grade, such as 12, or 8 (if you’re a middle school, or 6 for elementary. Under student functions, select the NEXT SCHOOL INDICATOR. Select the correct school and then click submit.
  1. Auto fill student scheduling preferences. Go back into Scheduler, Functions, Auto Fill Student Information. Fill in the fields and then click submit.
  1. Create your course groups and course group screens by grade level. This screen set up handles alternates. Middle Schools may just want to MASS ADD REQUESTS (not enroll) students into their requests.
  1. Define all of your course information. This is what will SHAPE each course.
  1. Define your course relationships. This helps instruct the engine on how to combine or link the courses when creating the empty master schedule.
  1. Define your teacher information. Don’t yet know who your new teachers are? Then set up New Hire teachers and define them or use the old teachers, you can change them later. Make sure that the field Sched_Schedule is checked for every teacher that you want the engine to see as ‘available for scheduling’.
  1. Create your teacher assignments.
  1. Define your Build constraints.
  1. Build your course rank.
  1. Run Reports – Course List, Rooms List, Course request tally, Student List. Clean up errors.
  1. Validate. Validation DOES require the engine to be installed.
  1. Run Reports – Course List, Rooms List, Course request tally, Student List, Teacher List, and bring your course request forms to the build workshop.
  1. You must show up at your build workshop with the following items done or almost done.
  • Student request data entered
  • Teacher assignments entered
  • Course catalog complete
  • Reports run and printed
  • Validation run and print the first page

10/10/18 12:22 PM1