5THANNUAL GENERAL MEETING OF

DE MONTFORT STUDENTS’ UNION LIMITED

TUESDAY, 4 DECEMBER 2012 AT 5.00PM

ROOM 0.45, HAWTHORN BUILDING, LEICESTER

AGENDA

1.Executive Apologies

2.Minutes from the Annual General Meeting held 29 November 2011

3.Matters arising from the Annual General Meeting held 29 November 2011

4.Accounts and Appointments:-

Accounts Summary 2011/2012

Trustee Annual Report on Accounts 2012/2012

Budget Summary 2012/2013

Notification of External Trustees

Approval of Auditor Appointment

Affiliations

5.Business of the Meeting:-

5.1 Changes to Governing documents (for approval):-

Constitutional Changes

5.2 Policies discussed at Student Council (to note):-

Lapsing Policies

6.Questions to Officers

MEETING ENDS

7.Announcements

Minutes of Annual General Meeting

Tuesday, 04December 2012

5.00pm, Room 0.45, Hawthorn Building, Leicester

ACTION
PRESENT
Lynette Williams, Chair (LW)
Caitlin Bloom, Deputy President Education (CB)
Sheri Paige, Vice President Welfare, (SP)
Tom Williams, Vice President Media & Communications (DW)
Ian Warrington, Vice President Student Activities (IW)
Student Reps
Lisa Green, P10532575, Retail Management
Sarah Burton, P12190609, CCJ with Psychology
Daniel Williamson, P12233484, Marketing Management
Grace Broughton, P12190137, Adult Nursing
Salim Hasshu, P08277628, Msc Software Engineering
Andrew Wain, P04290098, Msc Software Engineering
Apiksha Patel, P09288753, PCS
Farrah Khalid, P10548085, Law
Veer Vyas, P10537663, Business and Law
Nasser Patel, P12229753, Engineering
Mahad Falage, P10547520, Tech
Jonathan Bocker, P10550208, Tech
Phillippa Lamb, P10541670, Tech
Zoe Bates, P10530557, Tech
Roger Kelman, P08303097, Tech (Men’s Officer)
Alison Leggatt, P09252964, ADH
Reby Majfi, P10534150, ADH
Course Reps
Tafadzwa Rusere, P11243695
Alex Ralph, P11286760, Business Information Serious
Mehul Khetia, P09283924, Business Information Technology
Blake Markham, P09311286, Business Information Technology
Gina May Holroyde, P10532990, Drama
Siobhan Hermans, P10547841, Pharmacy
Amanda Rogowska, P11258148, BAL
Piere Berezowski, P11249713, Tech
Natasha Lane, P11256073, IBG
Josie Guest, P10527133, Health Studies
Vanessa Dowe, P10547443, Health Studies
Yuanling Xiong, P10002444, IBC
Rozyena Nazneen Baig, P10554443, Biomedical Science
Student Officers
Chris Mutton, P10534957, Sports Officer
Shaun Turner, P09293201, Disabled Students Officer
Societies
Zelda Velika, P10513564, Deisgn Crafts
Elliot Barker, P12188211, Cocktail Society
Surauya Jagot, P1123610X, Politics Chairman
Jonathan McCarthy, P11239413, Politics Treasurer
Jessica McGee, P1050872X, Social Secretary DMU LGBT
Chelsie Keatings, P09302362, DMU LGBT Chairman
Sports Teams
Greg Adams, P10525621, Rugby Chairman
Elliot Lieberman, P11238393, Rugby Social Secretary
Hannah Tulley, P09259121, Netball Chairman
Eleanor Sheridan, P11244460, Health and Safety; Ski and Board
Blake Sansome, P11271003, Social Secretary; Ski and Board
Andrew Small, P10543640, Chairman Ski and Board
Faculty of Art & Design
Faculty of Business & Law
Faculty of Health & Life Sciences
James Miles, P11268158
Amie Chapman, P11262337
Elizabeth Harley, P12199520 or P12199320
Ali Al-Khabaz, P10510480
Holly Percival, P10510480
Benjamin Smith, P10536685
Abigail Wiggins, P12222846
Emma Walker, P1223118X
Faculty of Humanities
Faculty of Technology
Front Runners
Rebecca Cooper, P10526428, Drama
Miscellaneous
Jess Doyle, P09279095, Student
William Healey, P112200137, Student
Khai Yuen Cheng, P12191820, Volunteering
IN ATTENDANCE
Max Mcloughlin, DSU CEO
Paula Heneghan, DSU Accountant
Colina Wright, Interim Membership Services Manager
Katie Winkless (Minute Secretary) / Continued...
1. / EXECUTIVE APOLOGIES
None
LW introduced the Executive Officers / NONE
2. /

MINUTES OF PREVIOUS MEETING

Minutes of the previous AGM held on Tuesday 29th November 2011 were agreed as a true and accurate record. / NONE
3. / MATTERS ARISING FROM THE PREVIOUS MEETING
It was noted that the following Student Officers’ names were changed:
  • Charles Frears Officer has been changed to Nursing & Midwifery Officer.
  • Students with Disabilities Officer has been changed to Disabled Students’ Officer.
It was confirmed Students from collaborative partnerships are now invited to attend Student Council.
It was noted that CB has worked extensively on the Anonymous Marking policy and this has now been approved and in use within the University. / NONE
4. / ACCOUNTS AND APPOINTMENTS
Accounts Summary 2011/2012
Trustee Annual Report on Accounts 2011/2012
Budget Summary 2012/2013
Notification of External Trustees
Approval of Auditor Appointment
Affiliations
Accounts Summary 2011/2012
LW gave a presentation for the accounts summary 2011/2012 noting a profit for the year.
LW noted more money had been spent on students this year compared to last year.
LW gave an overview of the balance sheet noting stock relates to alcohol and shop items.
Detailed information of the accounts can be found attached to the minutes.
LW welcomed any questions however none were asked.
Trustees Annual Report
LW explained the report is submitted annually for the year ending 31st July.
LW briefly read through the report and noted that each department is broken down in its own section with detailed information.
LW welcomed any questions however none were asked.
Budget Summary 2012/2013
LW explained more realistic budgets have been set for 2012/3013.
LW noted DSU gained an extra £116k in the block grant.
Notification of External Trustees
LW read through the list of Trustees:
  • Lynette Williams, appointed 01/07/2012
  • Caitlin Bloom, appointed 01/07/2012
  • Sheri Paige, appointed 01/07/2012
  • Tom Williams, appointed 01/07/2012
  • Ian Warrington, appointed 01/07/2012
  • Tom Mouland, appointed 02/11/2012
  • Dean Okereke, appointed 02/11/2012
  • Damilare Akintade, appointed 13/11/2012
  • Philip Smith, appointed 14/10/2008
  • Gary Love, appointed 23/12/2008
  • Mike Kapur, appointed 16/10/2012
LW noted that Ernie White and David Stevens have recently resigned from their roles as External Trustees.
Approval of Auditor Appointment
LW explained the next audit is due August 2013 and will be carried out by Crowe Clark Whitehill, however approval is required from the AGM.
A vote was taken. Results are noted in the AGM matrix. This is attached as a separate document.
Affiliations
A list of the affiliations can be found in the accounts breakdown attached to the minutes. / NONE
Approved by AGM
NONE
5. / BUSINESS OF THE MEETING
5.1 Changes to Governing documents (for approval):-
Constitutional Changes
CB explained the constitution requires attention and in many cases it is not fit for purpose.
CB noted the changes required were taken to the Trustee Board meeting in October for approval. These were:
  • Principal changes – To undertake a full constitutional review over the next 12 months
  • Recruit Trustees, not elect Trustees - CB explained this will allow for a better mix of skills and experience; the ability to recruit students from particular backgrounds and cohorts; and use the same process of recruitment as is used for the External Trustees.
A short discussion was held in regards to how the students will be elected.
VV asked if introducing the new way to elect Trustees would take power away from students.
CB explained nominated students will have a skills set review and noted the more students standing in for the position will result in a better quality Trustee.
5.2 Lapsing Policies
It was noted that various policies are due to lapse, however approval was required by AGM.
Please see the AGM matrix sheet for results.
Halal, Kosher and Vegetarian Provision Policy
VV asked if statistics were known for the Muslim student population and noted his concerns for allowing the policy to lapse.
SP confirmed this information is not currently known, however the University is likely to hold such data.
It was agreed that the policy is to be discussed further at the Student Council meeting immediately after the AGM.
A vote was taken:
For: 61
Against: 0
Abstentions: 0
The policy will therefore be discussed further at the Student Council meeting being held immediately after AGM. / Halal, Kosher & vegetarian provision policy to be discussed at SC
6. / QUESTIONS TO OFFICERS
LW welcomed any questions in regards to the meeting.
Rick Adams asked if all students can be allowed Wednesdays free of lectures.
IW suggested students write a letter and out it forward to the university. / NONE
7. / ANNOUNCEMENTS
None / NONE