Davidson Elementary PTO Meeting Minutes - 8 September 2015
Location: PTO President - Julie Calarco’s Home
Meeting called to order at 9:30 am.
Board Members Present:
Laura Wansley
/Andria Ratchford
Jana Wright / Kim BarbieriSherry Harris / Angie Phillips
Misty Davis / Christy Wood
Julie Calarco / Jennifer Hayes
Stacey Stroup
Not Present:
Jennifer Linsenmeyer
Approval of Minutes
Previous meeting minutes were approved - Misty Davids motioned to approve, Kim Barbieri seconded and they were approved by all present.
Presidents Report
Administration Update:
Mr. Jarret came to the PTO with a financial issue/request. The school is nearly out of printer ink and expenses last year far exceeded what they should have been. The overage was approximately $3100. Last year there was no requirement to enter a code when making copies. Due to the lack of accountability, copies were made at a much greater pace. Also, ink cartridges for teacher’s in room printers are also severely depleted. These will cost approximately $90-140 for 30-35 printers. The administration is asking for $4000 in Technology Support Supplies to make up the shortfall from last year and give us printing capabilities as the year starts.
Mrs. Greene is asking for $600 in poster making supplies. When the PTO agreed to purchase the poster machine it was under the condition that we were not supposed to pay for supplies or maintenance of the machine.
There was a great deal of discussion on how to proceed with voting to provide the two requests above. We need to have a formal financial request from Mrs. Greene for the supplies.
It was motioned we vote to require a formal request for supplies and fund $2000 at this time of the year to be used specifically for teacher ink cartridges. Further funds can be requested at a later date.
Motioned by Andria Ratchford, seconded by Jennifer Hayes and approved by all present.
We are tabling the poster supply request until a formal request is submitted and details of the estimated costs for the year are outlined.
Administrative - Fundraising Idea:
- Kiss the Pig
- Principal for the Day
- Student for the Day
Financial Requests:
We currently have $6000 in the curriculum grant line item.
Kindergarten:
Ms. Kilday requested $475 for 3 sets of grade level books. These are read and listening comprehension supplies. Jennifer Hayes will check with the Bookfair committee to see if these can be purchased with Scholastic Bookfair dollars.
A motion was made to approve the request for classroom books, pending we can use Scholastic Dollars, if not, we will fund it. Misty Davis motioned to vote, Stacey Stroup seconded and it was approved by all present.
2nd Grade:
The 2nd grade team is requesting Time For Kids publication for all students totaling - $877. We are waiting to see how much they may need in scholarship dollars.
A motion was made to move that we do not fund Time For Kids. We will continue to offer scholarships for those that need them. Motioned by Julie Calarco, seconded by Sherry Harris and approved by all present.
3rd Grade:
Mrs. Hays has requested consumable copies of Wordly Wise. We moved to approve these as long as they were non-consumable. During the 2014-2015 school year the 3rd grade was given $600 for Wordly Wise books with the understanding they would be non-consumable, but they were used as consumable books, therefore can not be used for students this year.
Laura Wansley is going to go back to Mrs. Hays to see if she still wants to submit a requests based on it being non-consumable. If so, a motion will be made to approve the purchase of Wordly Wise as non-consumable.
1st Grade:
They are requesting a grade level subscription for Brain Pop. We use to provide this to the entire school, but the cost kept going up yearly and teachers did not indicate a strong desire to use it school-wide.
Rosetta Stone:
ESL teaching staff is requesting this program. It is very expensive to have the program with an educational license. We determined we need more information to approve this request. (Mooresville Graded Schools use this program)
Other:
An updated PTO board member responsibility chart will be coming soon.
Calendar Dates:
Committee Chair - 9/17 at 9:15
Room Parent Mtg - 9/21 at 9:15
Treasurer’s Report:
See Budget Sheet:
We currently have $99,122 in the bank. The large expense we have incurred since the beginning of school was the Teacher gift card stipends.
Our expenses have totaled about $12,000, so far.
The debit card policy is being reviewed and we will get signatures.
Financial policies will also need to be reviewed by the board.
VP Fundraising:
Invest in Me Campaign:
Letters have been passed out. Volunteers are set to come in and help. Mr. Rabb is rewarding participation with extra gym time. Classes can win a pizza party. Next year we should/will consider taking on-line donations to cut expenses.
New Fundraising items:
Take Out dinner option on curriculum night. They are hoping to provide 325 dinners. Teachers get to eat for free. A family To-Go pack is $25 and will feed 3 - 4 people. Additional items can be ordered on the side.
Box Tops collection: 10/2 - 10/16
VP Community Building:
Bingo Night - Oct 2nd. Popcorn and Water will be served inside. Tenders will be in the parking lot for dinners.
VP School Spirit:
Jessica Nock is the head of the Welcoming Committee.
Sandy Laken is in charge of School Tours.
Tracy Willis is in charge of the School Store.
VP Communications:
Please pass on everything on to Sherry in a timely manner. She needs all details two weeks in advance of publication.
Meeting was adjourned at 12:44 pm.