Committee

/ Regional Management Board

Venue

/ SportPark, Loughborough

Time and Date

/ 9:30pm Saturday 26th October 2013
Present: / Ms L Topliss (Chair) / Mr D Hendel
Mr B Collis / Mr J Hidle / Mrs A Clark
Mr K Davidson / Mrs W Coles
In Attendance: / Miss L Campbell
Miss F Conway
Apologies: / Lesley Hill
Claire Everest / Ashleigh Scott
Stephen Penrice

Minute

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Agenda Item

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Details

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Action

1.  / Minutes from previous meeting / No amends were needed, however it was discussed that in future minutes need to go out directly following the meeting.
It was agreed that in future Lisa should circulate the minutes shortly after the meeting and ask for agenda items for the next meeting. All paperwork should be with Lisa 2 weeks prior to the meeting and she will circulate this with the agenda.
2.  / Review of action points / The only bring forward item was the County Development Plans. This was completed and the review of the plans was an agenda item for this meeting.
3.  / Review of past 12 months and what next? / Lisa led a discussion on the progress made in the last 12 months. It was felt by all that many positive steps had been taken over the past year (county development plans, discipline plans, recruitment of Laura and Fiona). Going forward the Board will continue to focus on their own priorities and do what is best for their region and their clubs. Lisa suggested that the region look at running an event to engage further with clubs. It could involve personalities from aquatics acting as inspirational ‘idols’ for younger swimmers, with some pool time and an awards ceremony or similar. The Board were in agreement and felt this was something worth looking into.
/ LT, LC, FC to meet and discuss how to progress regional event.
4.  / Feedback from ACM / Some were disappointed with the workshops at the conference.
5.  / County Development Plans / The draft County Development Plans were distributed for discussion. It was felt that the format is clear and it is helpful for all Counties to be working from the same template. Lisa suggested that an additional ‘how’ column should be added to identify the steps needed to achieve each outcome.
It was discussed that the disciplines should each have their own plans. / LC, FC, HP (Holly Powell) to add ‘how’ column and populate.
LC to add headings to the Derbys and Notts plans.
LC to email out plans.
All to feedback to LC, FC and HP over the next 2 weeks on the plans, to be presented back to the Board at the next meeting.
LC to pull together regional plan.
LT to speak to other regions re: discipline plans
AC to work with the synchro committee to put together a synchro development plan – before Christmas
WC to produce the open water plan.
LT, LC and FC to meet to discuss the swimming plan, and give guidance to the swimming committee on this. LT to speak to David Rush to establish what is required of the swimming committee and any support required.
FC to look into masters group and plan.
6.  / Nova Disability Proposal / A proposal had been circulated from Nova Centurion who were requesting funding to support swimmers with disabilities on strength and conditioning. It was agreed to carry forward this proposal to the next meeting, once more information had been gathered.
It was asked whether the programme was appropriate for the athletes named, whether it could be opened out to athletes from across the region, and if so whether Glenn would be prepared to manage this. The timescales of the proposal also need to be clarified. / LT to speak to Dave White and Glenn Smith to get more info and to send an email out to enable the Board to make a decision, prior to next meeting.
7.  / CRY (Cardiac Risk in the Young) / Fiona informed the Board that the cost of a day for the screening of 100 athletes is £3500. The Board are keen to support this, but it was suggested that if Counties and/or individuals can contribute towards the cost it could be opened out to more athletes and done over 2 days. / LT to draft an email for WC to send to Josie Grange.
FC to progress with booking of x2 CRY days.
8.  / Regional Phase 2 Talent Camp
(replaced Decline of Swimming Record item) / Fiona informed the Board that the EM region has been asked by the Talent team to organise and fund a Phase 2 Camp (1 day) in January for around 40 athletes, to mirror the national Phase 2 day but cater for the regional athletes not being selected for this. Whilst the Board are happy to fund this, they would like the Talent team to communicate directly with them in future about such requests.
Fiona informed the Board that a Regional Coaches Forum is taking place on 31st October, led by Fred Furniss, the Talent Officer for the Region. / FC to ask Fred Furniss to call LT to discuss.
FC to request a list of swimmers going to the Phase 1 profiling day (3rd November).
LC and FC to send LT weekly work programmes from now on and ensure communication is strengthened.
9.  / Confidential Item / FC and LC left the room for this discussion
10. / AOB / Dave Hendel asked about the County reports – are they still required, who is sending them etc? It was agreed that Laura, Fiona and Holly should ask for these prior to meetings in future and send to Lisa 2 weeks prior to next meeting.
A proposal to increase the Regional grant aid had been circulated. In principle the Board agreed, but would like it to be looked at in more detail, with enhanced consideration to be given to the minor disciplines.
It was agreed that all new committee members should be given guidance on how they claim expenses, how the office can support with printing etc. / LC to remind LT 3 weeks prior to meetings to begin collating paperwork and agenda.
LC, FC and HP to circulate County Reports prior to next meeting
JH, LC and FC to meet to look at more closely, and to be made an agenda item at the next meeting.
LC to ask Charlotte Berzins to provide this guidance.

DATE OF NEXT MEETING:

RMB Saturday 7th December 2013 09:30am, SportPark, Loughborough

Minutes prepared by / Date
Laura Campbell / 29/10/13

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Summary of Actions

Action / Who is Responsible / Date
Lisa, Laura and Fiona to meet and discuss how to progress regional event / Laura / November 2013
Laura, Holly and Fiona to add ‘how’ column to County plan / Laura / November 2013
Laura to email out County plans / Laura / 30th October 2013
All to send feedback on County plans to Laura, Fiona and Holly over next 2 weeks / All / 11th November 2013
Laura to pull together regional plan / Laura / 11th November 2013
Lisa to speak to other regions re: discipline plans / Lisa / By next meeting
Anne to work with synchro committee to produce a synchro development plan / Anne / By next meeting
Wendy to produce open water plan / Wendy / By next meeting
Lisa, Laura and Fiona to meet to discuss the swimming plan, and give guidance to the swimming committee on this / Laura / By next meeting
Fiona to look into Masters group and plan / Fiona / By next meeting
Lisa to speak to Dave White and Glenn Smith to obtain more information on the Nova Disability Proposal, and to send an email out to Board / Lisa / By next meeting
Lisa to draft an email for Wendy to send to Josie re: CRY / Lisa / By next meeting
Fiona to progress with booking of 2 x CRY days / Fiona / By next meeting
Fiona to ask Fred Furniss to call Lisa to discuss Talent team work and requirements of the Board / Fiona / By next meeting
Fiona to request a list of swimmers going to the Phase 1 profiling day / Fiona / November 2013
Laura and Fiona to send Lisa weekly work programmes from now on and ensure communication is strengthened / Laura/Fiona / Immediately
Lisa to speak to David Rush to establish what is required of the swimming committee and any support needed / Lisa / By next meeting
Laura to remind Lisa 3 weeks prior to next Board Meeting to collate paperwork and agenda / Laura / 18th November
Laura, Fiona and Holly to send out County Reports / Laura/Holly/Fiona / 25th November
John, Laura and Fiona to meet to discuss Grant Aid / Fiona / By next meeting
Guidance to be sent out to new committee members on how to claim expenses, obtain printing etc / Laura / By next meeting

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