DAILY EQUIPMENT COMPANY
SAFETY PROGRAM
MANUAL
Revised 11/2005
1
PREFACE
RESPONSIBILITIES
One of the responsibilities of every employee is to know and observe the rules, which govern on-the-job conduct and performance.
One of the responsibilities of management if to make available to every employee the rules of the company and what happens when the rules are not observed.
The document you are now reading is evidence that the company’s management has accepted its responsibility; it is now up to you to become fully familiar with its contents.
If you are new to Daily Equipment Company, you have had an opportunity to review these rules and regulations during employee orientation, but you should read the rules more thoroughly after the first week and keep them handy for reference and guidance.
If you have been with Daily Equipment Company for a long period of time, do not assume that you are familiar with all of the company’s rules and regulations. Take time to read them now.
TABLE OF CONTENTS
Prefacei
Table of Contentsii
Section I – Management Commitment and Involvement
Policy Statement1
Section II – Safety Committee
Safety Committee Organization2
Responsibilities2
Meetings2
Meeting Minutes3
Section III – General Safety Guidelines4
Safety Glasses4
Safety Shoes4
Ear Protection4
Respiratory Protection4
Face Protection5
Enforcement of Rules5
Fire Prevention5
Company Vehicles5
Drug Screen Examinations7
Section IV – Safety and Health Training
Safety and Health Orientation9
Job-Specific Training9
Periodic Retraining of Employees9
Section V – First Aid Procedures
Emergency Phone Numbers10
Minor First Aid Treatment10
Non-Emergency Medical Treatment10
Emergency Medical Treatment10
First Aid Training10
First Aid Instructions11
Section VI – Accident Investigation
Accident Investigation Procedures 12
Investigation Report Form13
Instructions14
Section VII – Record-Keeping Procedures 15
Section VII – Safety Rules, Policies, and Procedures
Table of Contents16
Section IX – Suggestion Plan28
Section X – Proper Lock out / Tag out Procedures28
1
SECTION I
MANAGEMENT COMMITMENT AND INVOLVEMENT
Policy Statement
The management of this organization is committed to providing employees with a safe and healthful workplace. It is the policy of this organization that employees report unsafe conditions and do not perform work tasks if the work is considered unsafe. Employees must report all accidents, injuries, and unsafe conditions to their supervisors. No such report with result in retaliation, penalty, or other disincentive.
Employee recommendations to improve safety and health conditions will be given thorough consideration by our management team. Management will give top priority to and provide the financial resources for the correction of unsafe conditions. Similarly, management will take disciplinary action against any employee who willfully or repeatedly violates workplace safety rules. This action may include verbal or written reprimands and may ultimately result in termination of employment.
The primary responsibility for the coordination, implementation, and maintenance of our workplace safety program has been assigned to:
Name: Tommy Dobbins
Title: Safety CoordinatorTelephone: (601) 932-6011
Senior management will be actively involved with employees in establishing and maintaining an effective safety program. Our safety coordinator, myself, or other members of our management team will participate with you or your department’s employee representative in ongoing safety and health program activities, which include:
- Promoting safety committee participation;
- Providing safety and health education and training; and
- Reviewing and updating workplace safety rules.
This policy statement serves to express management’s commitment to and involvement in providing our employees a safe and healthful workplace. This workplace safety program will be incorporated as the standard of practice for this organization. Compliance with the safety rules will be required of all employees as a condition of employment.
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Signature of PresidentDate
SECTION II
SAFETY COMMITTEE
Safety Committee Organization
A safety committee has been established as a management tool to recommend improvements to our workplace safety program and to identify corrective measures needed to eliminate or control recognized safety and health hazards. The safety committee employer representatives will not exceed the amount of employee representatives.
Responsibilities
The safety committee will be responsible for assisting management in communication procedures for evaluating the effectiveness of control measures used to protect employees from safety and health hazards in the workplace.
The safety committee will be responsible for: assisting management in reviewing and updating workplace safety rules based on accident investigation findings, any inspection findings, and employee reports of unsafe conditions or work practices; and accepting and addressing anonymous complaints and suggestions from employees.
The safety committee will be responsible for assisting management in updating the workplace safety program by evaluating employee injury and accident records, identifying trends and patterns, and formulating corrective measures to prevent recurrence.
The safety committee will be responsible for assisting management in evaluating employee accident and illness prevention programs, and promoting safety and health awareness and co-worker participation through continuous improvements to the workplace safety program.
Safety committee members will participate in safety training and be responsible or assisting management in monitoring workplace safety education and training to ensure that it is in place, that is it is effective, and that it is documented.
Management will proved written responses to safety committee written recommendations.
Meetings
Safety committee meetings are held quarterly and more often if needed and each committee member will be compensated as his or her hourly wage when engaged in safety committee activities. Management will pose the minutes of each meeting in a conspicuous place and the minutes will be available to all employees.
All safety committee records will be maintained for not less than three calendar years.
Safety Committee Minutes
Date of Committee Meeting: ______Time: ______
Minutes Prepared By: ______Location: ______
Members in Attendance
Name Name Name
______
______
______
______
Previous Action Items:
Review of Accidents Since Previous Meeting:
Recommendations for Prevention:
Recommendations from Anonymous Employees:
Suggestions from Employees:
Recommended Updates to Safety Program:
Recommendations from Accident Investigation Reports:
Safety Training Recommendations:
Comments:
SECTION III
GENERAL SAFETY GUIDELINES
We at Daily Equipment Company are deeply committed to the safety of our employees. It is company policy to provide safe working conditions for all employees, to attempt to provide complete instructions covering safe working methods, and to make available that special equipment required to protect employees against particular hazards.
It is the obligation of each employee to observe the safety regulations, to use the safety equipment provided for him/her, and to practice safety at all times. As an employee of Daily Equipment Company, you should be aware of our policies concerning employee safety. We have established certain rules and regulations to help protect all employees against serious injuries caused by accidents. It is the duty of your supervisor to inform you about these matters before you begin work.
Each department has safety meetings scheduled on a monthly basis. Between meetings, if there is any suggestion, question or complaint on this subject, please bring it to the attention of your supervisor.
Safety Glasses
To guard against injuries to your eyes caused by flying objects, safety glasses are issued to employees who work in the service shops and in other specified areas. You are required to wear these glasses in all circumstances where their use is obviously required.
If you wear prescription glasses and work where safety glasses are required, bring a paid bill for them to your supervisor, and the company will reimburse you, up to $40.00. This is subject to a limit of one (1) pair per calendar year.
Safety Shoes
If you work in the service department or parts warehouse you are required to wear foot protection. This protection consists of safety shoes with steel-protected toes, which meet the American Standard For Men’s Safety Toe Footwear (41.1 - 967). These shoes prevent or reduce injuries caused by heavy falling objects.
Service department and parts department employees who purchase steel toe safety shoes will be reimbursed up to $35.00. Employee should bring the sales receipt and safety shoes to their supervisor for approval. Reimbursement will occur on the next regularly scheduled payroll and is limited to one (1) time per year.
Ear Protection
To prevent hearing loss or damage to ears caused by noise, ear protection must be worn at all times when noise is at a level that can cause damage.
Respiratory Protection
To prevent respiratory complications, personal protection must be worn at any time that fumes or vapors can be inhaled and cause breathing problems or damage to the lungs.
Respiratory protection must be worn in the paint room while painting and immediately afterwards. No food or drinks are allowed in the paint room at any time. No smoking is allowed in the paint room at any time.
Face Protection
To prevent disfigurement of the face or body, personal protection must be worn when working with harmful solutions or acids. When filling a battery with acid, a shield over the face must be worn as well as gloves and rubber apron. When working with harmful solutions in the shop areas or used parts areas, safety shields or safety goggles must be worn.
Enforcement of Rules
All safety rules must be enforced for the protection of the employees. Violations are reviewed on an individual basis and are handled as the situation warrants.
Fire Prevention
Fire prevention is of the utmost concern to all of us, since a fire could close down a portion or all of our business at a particular location for an indefinite length of time.
Be very careful in your smoking habits, and on the job if flames or heat are used.
Throughout our facilities fire extinguishers are provided for the safety of our property. Fire extinguishers are available within seventy-five (75) feet of all shop working areas.
If you do not know how to operate a fire extinguisher, take time to read the instructions on the extinguisher located nearest you so, in the event of an emergency, you will be able to help control a fire.
Company Vehicles
In the employee record that was completed when you came to work, you were asked for your driver’s license number, state, and type. The reason for this is that, from time to time, the insurance company, which carries our company liability insurance, asks for this information and checks against public records of traffic accidents and other violations.
If your license is revoked, suspended or lapsed, you must immediately inform your supervisor of the circumstances. This pertains to all employees as at various times you may be asked to drive for company reasons.
If you drive a company vehicle in connection with your job, you are expected to observe all applicable laws and regulations, and to be sure that any vehicle assigned to you is in good operating order.
It is your responsibility to secure all items in the back of your van or truck, including tool boxes, parts, machinery or other items.
You will be expected to personally pay any ticket you receive for traffic or parking violations while you are operating a company vehicle.
All occupants of company vehicles and personal vehicles while on company business require use of seat belts.
Any automotive accident in which you are involved as a Daily Equipment Company employee must be promptly reported to your supervisor, even if there is no apparent damage or injury.
It is your personal responsibility to make any reports on certain accidents to the state where the accident occurred. In Mississippi this applies to any accident including any personal injury or physical damage of $250.00 or more. Your supervisor can help you to complete these reports.
Commercial licenses are required for driving all trucks (except pick-up trucks) and all panel trucks used for business regardless of weight. The company will reimburse you for the difference in cost between a commercial license and a personal vehicle license. All drivers with commercial “type a” license shall have a “H” (Haz/Mat) endorsement. All haul truck drivers shall keep a current log book at all times.
All axle trucks and trucks in excess of 10,000 lbs. GVW fall under Department of Transportation (D.O.T.) regulations. This includes, but is not limited to:
- Vehicle Inspection Records.
- Vehicle Operator Medical Examiner’s Certificate.
- Vehicle Operator Road Test.
- Vehicle Operator Written Examination.
- Annual Review Of Vehicle Operator’s Driving Record.
All drivers of company vehicles (automobiles, pickups and trucks) will have an annual review of their operator’s driving record. Any suspended license, revoked license, or an operating record with sufficient violations to cause concern to management or an increase in insurance rates will be cause for immediate removal from driving any and all company vehicles. Depending on the particular person’s job skills, company’s needs, and surrounding circumstances, termination from employment could occur.
Drinking and driving a company vehicle is strictly prohibited. A D.U.I. citation while driving a company vehicle or a personal vehicle while on company business is reason for termination. If you receive a D.U.I. while in your personal vehicle and on personal business our liability insurance carrier will not insure you. This means you cannot drive a company vehicle. Depending on the circumstances, there may or may not be a job for you.
Our basic insurance does not cover you if a fellow employee sues you in connection with your driving a company owned vehicle. Drivers of company owned vehicles should make certain that their personal insurance protects them against that risk.
Those who drive personal vehicles and are paid a car allowance for use of the vehicle on company business are required to carry minimum liability limits.
Those limits are currently:
- $250,000.00 Bodily Injury Each Person
- $500,000.00 Bodily Injury Each Accident
- $100,000.00 Property Damage Each Accident
Company vehicles are for company business only. Company vehicles are not to be used for personal business. This includes going to the store for milk, hauling sand for your yard, deer camp, and working on Aunt Mary’s car.
No Firearms: Carrying of firearms in any company vehicle at any time is prohibited. If you have a firearm in your company vehicle it must be removed. This includes firearms under the seat, in the trunk or on your person. It does not make any difference whether you have or do not have a permit.
No Passengers: Only employees of Daily Equipment Company, customers, vendors and other business related personnel are permitted as passengers in company vehicles. This means you cannot have wives, girlfriends, children, friends or hitchhikers as passengers in any company vehicle at any time. Company vehicles have liability coverage only when used in matters consistent with the business of Daily Equipment Company. Having non-DEC people in a DEC vehicle for a non-business purpose will put your financial future and the financial future of your family in harms way.
Remember Daily Equipment Company’s policy of not permitting radar detectors in company vehicles. Although this has been a past Daily Equipment Company policy, it is now prohibited for DOT vehicles due to Federal/State regulations.
Having an accident in a company vehicle will automatically move your next performance review six months forward. This means you would not receive a salary increase (if recommended by your supervisor) for an additional six months. The only exception to this is an accident that is clearly 100% the other party’s fault, Daily Equipment Company pays nothing, and there was nothing you could have done to prevent the accident. “No Fault” accidents do not fall in this category and will cause your review to move forward six (6) months.
Drug Screen Examinations
It is our company policy that all employees hired must receive a pre-employment physical examination before they begin work. This examination includes successfully passing a drug-screening test. Daily Equipment Company wants to provide a drug free working environment. A drug free working environment is for your safety and the safety of others. Daily Equipment Company does not confirm positive test results of pre-employment drug screens. However, the applicant will be notified and given the opportunity to pay for confirmation of the original test specimen and the review of that confirmation by a medical review officer.
The company may at the discretion of management give random drug screening. Random drug screening can be given at any time management believes an employee’s behavior warrants drug screening. Drug screening also may be used following accidents either with or without injury. Failed drug screen is reason for immediate termination. Any employee, confirmed positive, upon written request, has the right of access within seven (7) workdays, to records relating to his/her drug test and may records relating to the certification of the testing lab. All information, reports or test results received by Daily Equipment Company are confidential communications. Appointments for these examinations are scheduled by the company.