D3 Tender Response for Goods, Services, Goods and Services by RFT

[insert logo]

PART 3

RESPONSE FORMS

To be used for Goods/Services/Goods and Services

The Procurement Guide 2013

D3 Response Forms for Goods, Services, Goods and Services

1.tender Response

To: The Chief Executive Officer

[Insert Council name]

[Insert Council address]

PLEASE COMPLETE THIS FORM IN BLOCK LETTERS

2.CHECKLIST

The following checklist has been provided to assist the Tenderer with completion and submission of its Tender. Where it is necessary to provide additional information please ensure that all documents are clearly marked with the relevant attachment title to assist the evaluation panel with their assessment. All attachments must be clearly marked with the relevant paragraph number (e.g. “2.1 – Organisational Profile”).

All pages within Part 3 must be completed and returned to the Principal as they form part of the Tenderer’s Tender Response.

2.1Organisational profile

2.2Referees

2.3Agents

2.4Trusts

2.5Subcontractors

2.6Conflict of interest

2.7Financial position

2.8Quality assurance

2.9Insurance coverage

2.10electronic copies of tender

2.11goods and services tax

2.12non-conforming tenders

2.13WORKPLACE HEALTH & SAFETY

3.SELECTION CRITERIA

3.1 COMPLIANCE CRITERIA

Please select with a yes or no whether the Tenderer has complied with the following compliance criteria:

3.2 Qualitative Criteria

Before responding to the following qualitative criteria, Tenderers must note the following:

• All information relevant to the Tenderers’ answers to each criterion must be contained within its Tender Response;
• Tenderers are to assume that the evaluation panel has no previous knowledge of the Tenderer’s organisation, its activities or experience;
• Tenderers must provide full details for any claims, statements or examples used to address the qualitative criteria; and
• Tenderers must address each issue outlined within a qualitative criterion.

3.3 price information

Contract Price Basis[If Council requires fixed prices state “The Contract Price is fixed.” and omit Option A and Option B]

Price Schedule

To ensure consistency in evaluation of Tenders it is essential that the correct format of the Price Schedule is included in the Tender Response. There are many different formats of Price Schedule. Goods and Services Tax (GST) inclusive prices should be requested. It is useful to request a breakdown of GST inclusive prices, that is, a total price including GST, a price excluding GST and the GST component of the price.

A Schedule of Rates is used when there is a recurrent requirement for the same item but the exact quantity to be purchased is unknown. Where possible the estimated quantity should be specified (for example, the total of the purchases in the previous year) but the Conditions of Tender should include a disclaimer that the Contractor is not assured of any particular volume of sales. Where the likely use is significant, seek volume discounts for larger individual Orders. Prices requested should be inclusive of GST.

The Principal offers no guarantee of the quantity of Goods that will be Ordered. (Delete if not applicable).

Many Services will require that additional information is sought from Tenderers. Some of this can be conveniently included in the Price Schedule, for example, for Services in the nature of a consultancy, the name and the role which is to be played by the key consultants is naturally associated with the respective rates of the key consultants and this information can be included in the Price Schedule. In this form of Price Schedule, the Principal bears the risk.

The Principal offers no guarantee of the quantity of Services that will be Ordered. (Delete if not applicable).

This example is the same as the example for a Schedule of Rates except that the estimated quantity of Goods to be supplied is fixed and the price becomes a total price tendered for the supply of the Goods. A Lump Sum Schedule is appropriate if the quantity of Goods required to be supplied can be identified with certainty. In that scenario, it is usually possible to obtain an all inclusive fixed price and there should be no scope for variation of the price. In this form of pricing, the Contractor bears the risk. Prices requested should be inclusive of GST.

This schedule is similar to the Schedule of Rates for the supply of Services. This schedule is appropriate for the supply of Services if the scope of the Services to be supplied can be identified with certainty so that Tenderers are able to quantify the cost of supplying the Services accurately. If a Tenderer is able to accurately assess the cost of supplying the Services then there is less scope for the Tenderer to factor contingencies into the tendered price. When seeking a lump sum price, it is not essential to obtain a breakdown of the price, however, it may provide information which is helpful for the evaluation of Tenders. Prices requested should be inclusive of GST.

APPENDIX A

TENDERER’S SAFETY RECORD

appendix b

CONTRACTOR’S WORKPLACEhealth and SAFETY (WHS) MANAGEMENT SYSTEM QUESTIONNAIRE

This questionnaire forms part of the Principal’s tender evaluation process and is to be completed by Tenderers, submitted with their Tenders and labelled as “Contractor’s Workplace Health and Safety Management System Questionnaire”. The objective of the questionnaire is to provide an overview of the status of the Tenderer’s safety management system. Tenderers may be required to verify the responses noted in the questionnaire by providing evidence of their ability and capacity in relevant matters.

- 1 -