CYHA Monthly Board Meeting Minutes
Monday, August 22, 2011
The meeting was called to order at approximately 6:17PM
Board Members Present:Stephanie Balynas, Dave Haugen, Mary Harmon, ,Rick Jackson, Richard Poppke, Carmen Jorgensen, Scott Little,Craig Piette, Linda Kuntz (late),Nick Skoy (late),Chris Johnson (late)
Board Members Absent:ToddSteffen,Pete Coenen, Jeanne Veeneman
Membership Present:Jodi McGregor, Kim Jennrich, Paul Dunnom, The Hubbell Family – Joel, Rhonda, Justin, The Klehr Family – Dave, Jenny, Dylan, Joel Peterson
Secretary’s Report:Presented July Board Meeting Minutes – Mary made a motion to approve, Craigseconded the motion. All but one in favor – motion passes.
Treasury Report:Only a few families are outstanding and they have not been allowed to register
Other Business:The Klehr family presented an appeal to allow Dylan to play another year of Peewee. He will be entering 8th grade but is age eligible for the Peewees. The Hubbell Family presented an appeal to allow Justin to play another year of Peewee. He will be entering 8th grade but is age eligible for Peewees.
Steph mentioned that we received a waiver from a North Branch goalie for a Bantam B2. They will have to wait to find out depending on our numbers.
We need a Sponsorship volunteer and S.K.A.T.E volunteer/s. We need to discuss what we promise our Sponsors and about updating our Sponsor form and what we offer them. Rick will look to find a volunteer to fill the Sponsorship role. S.K.A.T.E.
Registration/Team Formation:Reviewed team formations and the registration numbers. We struggle every year with 14U since we believe that the High School will pull many/most of the skaters. High School tryouts aren’t until beginning of November. Discussed remaining team formation possibilities as our counts stand now: 10U – 31 skaters, 2 goalie – A/B; 12U – 36 skaters, 1 goalie – A/B/B; 14U – 21 skaters, 2 goalies – A (HS?); Bantam – 64 skaters, 8 goalies – A/B1(U)/B1(L)/B2(E)/B2(E); Peewees – 66 skaters, 6 goalies – A/B1(U)/B1(L)/B2/C; Squirts – 84 skaters, 10 goalies - A/B1(E)/B1(E)/B2(E)/B2(E)/C.
Tryouts:Jersey night September 8 at the Middle School from 6-8:30 pm. We will have a table set up to take questions/concerns about tryouts – we need the Boys/Girls Director and the VP of Hockey to attend. We need to send out an email blast with the Tryout document and ask members to read it and come to jersey night with questions.
Each board member needs to send in their changes to the Tryout document (with ‘track changes’ on) to Dave as soon as possible so that we can post it.
Still waiting for final ice times from Ice Coordinator. Dave will need drills for the 10U, 12U, Squirts and Peewees from Craig, Linda and Pete. Dave has 13 evaluators committed for tryouts.
Boys Director:No report.
Girls Director:Concern on numbers.
VP Hockey/ACE:No report.
VP Hockey/Admin:Will re-do the format on the team formation template and then send it out to the rest of us.
Jr. Gold/Goalie Director:Nick has contacted MEGA that they will be running our goalie clinics this year. Nick would like to make a motion for Jim Tosney to be the returning Jr. Gold A returning coach – Steph seconded. All in favor – motion passes. Nick made a motion to have Pat Donahue be the other Jr. Gold coach – Dave seconded. All in favor – motion passes. Nick created a new goalie evaluation form.
Volunteers:Volunteers are set for jersey distribution day. Volunteer hours will be messed up this year since DIBS was set up for 8 hours per person not per family.
Mite Director:Ice is set up for October 15 and 16 for evaluations. Will be asking Mite Coaches to help out on the ice. Chris is going to work with Tournament Directors to look at having a Mite Tournament – he will need to get permission from D10. He is also looking at having an outdoor Mite Winter classic. Looking at having a Mite Coaches informational meeting in the middle of September. Chris is putting together a Mite Coaches manual with guidelines, philosophies, practice plans, etc. Will need to inventory pucks and bags and then get more as needed once we determine how many teams we have. We have 154 Mites
Fundraising:Candy Bar sales was very slow at registration so Rick is looking for alternatives. Gerdens, Butter Braids and Corbi will be the same time. Pie sales will be offered for team fundraising. He is also going to work with the Tournament Directors to get other options for sales set up for the tournaments. Rick is trying to get connected with Trappers for being a “Crisis Center for Tryouts”. Rick brought up Jeff Paar and allowing us to provide some avenue to use the website or emails to promote any fundraising or any causes that are put together.
Rick made a motion to provide man power and communication but not monetary – to aid in the Paar Family, Steph seconded the motion. All in favor – motion passes.
The Golf Outing was a big success! We had 54 out of 71 paid golfers (coaches, managers were free as long as they got 3 paid golfers with them). He provided a summary report that was reviewed.
Boys Tournaments:Our B2 Squirt Tournament is full. No teams have had any interest on the C Squirt tournaments so he will send out an email to last years participants. Trying to pull the trigger
Girls Tournaments:Not present – most of his spots are taken for the Super Chill.
Discussion on open business:Discussed the policy about playing with age or grade and making that 1 time declaration at the squirt level. This policy was not in place at the time and this is more in line with USA hockey. We need to make phone calls to other age eligible players to make their designation. We need to add the age requirement/grade level policy to the registration packet and the online form.
Richard made a motion to adjourn, Steph seconded the motion, all in favor. Meeting adjourned at 9:40PM.