Cyclical Program Review Guidelines

Cyclical Program Review

Academic Program Review Framework

The internal quality assurance framework for academic programs consists of 3 components:

What / When / Purpose
Program Learning Outcome Assessment / Annual – each PLO assessed at least once every 3 years / Continuous quality improvement
Program Audit / Annual / Continuous quality improvement
Program Health Check
Cyclical Program Review / Every 5 years & aligned to accreditation cycle where feasible / Evaluate program’s effectiveness in meeting its mission, and the needs of students and society.
Continuance at the HCT or at a particular campus & quality improvement

Both Program Learning Outcome Assessments and Program Audits provide input to the Cyclical Program Review.

The Cyclical Program Review is the culmination of the internal program review process and is the basis of decisions for the continuance or teaching out of academic programs at the HCT.

Cyclical Program Review Process

  • The academic division completes a Self-study for the program and submits to the Assistant Deputy Vice-Chancellor Program and Curriculum
  • Assistant Deputy Vice-Chancellor appoints an Internal Review Team to evaluate the Self-study
  • Assistant Deputy Vice-Chancellor submits the Self-Study and the Internal Review Team Report to the Executive Committee.

Self-Study Writer

  • The Executive Dean in consultation with the Assistant Deputy Vice-Chancellor Program Curriculum appoints one or more reviewers to prepare a Self-Study for each program.
  • Reviewer(s) should be appropriately experienced and qualified faculty but should not be directly involved with the program under review.
  • A reviewer may prepare a Self-Study for more than one program.

Internal Review Team

  • The Assistant Deputy Vice-Chancellor Program Curriculum in consultation with the Executive Dean appoints the Internal Review Team for each program.
  • Team members should be appropriately experienced and qualified faculty but should not be from the same academic division as the program under review.
  • Internal Review Teams should consist of a minimum of 3 members. The Team Leader is appointed by the Assistant Deputy Vice-Chancellor

Schedule & Responsibilities

Action / Responsibility / When
Self-Study writer(s) for each program appointed / Executive Dean / April 14
Self-Study completed for each active programme and major / Executive Dean / June 9
Internal Review Team appointed / Assistant Deputy Vice-Chancellor Program Curriculum / July
Internal Review Report Completed / Assistant Deputy Vice-Chancellor Program & Curriculum / August
Continuance Recommendation / Academic Council
Continuance Decision: continuance or teach out at a campus / Executive Committee
Continuance Decision: Discontinuance at a campus / Board of Trustees

Evidence

Programme Learning Outcome (PLO) Assessment Reports

PLO Assessment Reports are available from the Academic Division – refer below for further detail. The requirement is:

  • Eachprogramme learning outcome isassessed atleastonceoverathreeyearperiod
  • Aminimumof30%ofprogramme learning outcomesareassessedeachacademicyear.
Assessment Reports

Reports of student performance on course assessments are published after each Semester either on the Portal eGradebook or the Academic Programme Review Dashboard of the IEMS. The following reports are available:

eGradebook Reports

The following are available through the HCT Intranet Portal and report the median, mean, and distribution of grades for coursework and final assessments:

  • CSA (Common Specification Assessment) Analysis Report by academic division
  • CSA Analysis Report by campus
  • CSA Analysis Report by course
  • CSA Analysis Report by CRN
  • Course Learning Outcome Report (under development)
Dashboard Reports

The following are available through the Academic Programme Review Dashboard of the IEMS and report grade distributions and grade point averages by course and programme:

  • Grade Distribution Report by Academic Division
  • Grade Distribution Report by Course
  • Average Course Grade Point Average
  • Cumulative Grade Point Average by Programme
Cohort Analysis

The following data are available through the Academic Programme Review Dashboard of the IEMS:

  • Instructors with PhD
  • Enrolment
  • Attrition rate
  • Average class absences
  • Students on probation
  • Graduation rate
  • Employment rate
Surveys

The following surveys are available through the Academic Programme Review Dashboard of the IEMS:

Internal
  • Student Satisfaction with Programme (Every Term)
  • Campus Programme Chair Survey (Every Year)
External
  • Graduate Satisfaction Survey (Every Term)
  • Graduate Employer Survey (Every Year)
Budget
  • Program Costing Report: available from Institutional Research, Department of Organizational Effectiveness
External Stakeholder Input

The following are available from the academic division

  • Industry Advisory Committee feedback
  • Accreditation reports

Page 1 of 5