CV Guidelines and Template for the Brown University School of Public Health

CV Guidelines and Template for the Brown University School of Public Health

These guidelines accompany the School of Public Health CV Template. The purpose of providing a template and asking that faculty use it is to showcase faculty scholarship in a straightforward, clean and consistent presentation. It is meant to provide a guideline but may not fit every element you may want to include. If you have any questions please contact the School of Public Health Office of Faculty Affairs.

General Notes

· Information in each section should be in chronological order.

· If a section does not apply to you, do not include it.

· Use the header for last name and current date.

· Number pages at the bottom.

· In the template, many fields are in tables. This makes it easier to have years on the left and details on the right. To see/edit the table, click on the area, go to Table Tools – Layout – View Gridlines.

· In general, present little or no information about graduate or undergraduate activities (e.g., GPA, courses taken, research assistantships).

· Generally avoid including personal information, including home address, date of birth, family information, hobbies.

· Request a colleague or mentor review your CV and give feedback. It is easy to miss inconsistencies, typos, etc.

Specific Notes

Personal Information

This should include business address information.

Education

Start with Bachelor’s Degree, end with Postdoctoral Training.

Appointments

Generally any pre-PhD roles (research or clinical) should not be included.

Honors and Awards

· Loan Repayment Awards belong here, not in the grants section.

· Generally only list honors and awards after receiving your doctorate. An exception would be a prestigious award received during predoctoral training.

Service

· Separate out service to the university, national/international, and other institutions.

· Generally any pre-PhD service should not be included.

· Name the role and the organization. For example, serving as an ad hoc reviewer on an NIH review committee should include the NIH Institute name and the name and number of the group.

· For grant review committees, note if you are a standing member or ad hoc.

· For journal manuscript reviewer, there is no need to list the number of manuscripts reviewed or the dates.

· Editorial responsibilities also include editorial board membership and consulting editorships.

· Some examples of service to other organizations are: Board of Directors for a Community organization, being the member of an Advisory Group or DSMB for a Project Grant for another institution.

Publications

· Only list publications that are in press or published.

· Include all authors and put your name in bold.

· Use the citation style for your discipline and be consistent (e.g., either full or abbreviated journal names throughout).

· Manuscripts in submission may be included for early career faculty, depending on the preference of your Chair. Include in a separate section under Peer-Reviewed Publications. These citations should include date submitted and if the submission is a revise and resubmit. Do not include the journal name in this citation.

· Manuscripts in preparation are not typically included in a faculty CV.

· Chapters should not be called “peer reviewed” even if peer feedback was provided.

· It is recommended that you provide an explanation about authorship conventions or identification in your discipline. For example, you may want to delineate authors who were your students/trainees with a * or an underline. Or, there may be a convention about authorship in your discipline (e.g., identifying senior author position) that you wish to convey to the reader. This could be included as a sentence under the Publications header. For example: “Mentees are delineated with an *”

· Optional: Include a subheading for each year, with all publications in that year following this subheading.

Presentations

· Invited presentations should be listed first, separated by international and national locations. Invited presentations are defined as those in which you were specifically invited to speak (e.g., keynote, plenary, member of symposium that you or your colleagues did not organize, or speaker at another institution not affiliated with Brown). Presenting as a part of a symposium that you and your colleagues submitted to a national conference (including being Chair of such a symposium) is not an invited presentation and should be listed under “Other Presentations.”

· Posters belong under Other Presentations and should be cited as “Poster presented at …”

· If a poster or presentation is published in a journal in abstract form, the citation for the abstract may be included (depending on the preference of your Department/Center).

· Generally presentations are not considered peer-reviewed, even if they are reviewed before being selected, so do not include “peer-reviewed” in the presentation header.

· For Assistant Professors, the recommendation is to include co-authored presentations, but for Associate and Full Professors, consider removing presentations for which you were not first author.

Grants

· The reader should be able to find the grant title, sponsor, your role, the name of the PI if you are not the PI, the dates for funding, and the total dollars of the grant award.

· If the grant was awarded by a federal body, include the grant number.

· If you are the PI of a subcontract, list the prime awardee and its PI and then include your role as PI of the subcontract.

· If you received pilot funding from a larger award (e.g., P01, P50), make your role as a recipient of pilot funding clear.

· Include pilot funding awards provided by your department/center/school/university.

· Including grant applications under review may be important for faculty going up for promotion.

· Grants on which you serve as a mentor (e.g., K awards) should be delineated as such.

· Do not include a grant on which you were a trainee; for example, if you were a postdoctoral fellow on a T32 grant, this information should go under postdoctoral training.

· Do not include a loan repayment award here; this belongs under Honors and Awards.

Teaching

· Given the variety of roles, this section should be organized to present the various responsibilities, the volume of students taught/mentored, and the timeline for those responsibilities.

· Include sections as necessary for courses taught, guest lectures, advising and mentoring.

· Entries for courses should note the level of teaching (i.e., undergraduate, graduate), and the number of students taught in each course.

· Entries for masters or dissertation thesis advisor or committee membership should include the names of the students and the year they received their degree.

Creating a Table of Contents with Hyperlinks (Optional)

This is not difficult to do, but also may not be necessary for every CV. In the template, the headers already have links in the TOC that update the page number. To learn how to create a TOC, you can search for videos on YouTube such as https://www.youtube.com/watch?v=gExEfR7wQMs or conduct an internet search for “table of contents in Word” for instructions.

Last Name Date

CURRICULUM VITAE

FULL NAME

PERSONAL INFORMATION 1

EDUCATION 1

ACADEMIC APPOINTMENTS 1

OTHER APPOINTMENTS 1

PROFESSIONAL LICENSES AND CERTIFICATIONS 1

HONORS AND AWARDS 1

MEMBERSHIP IN SOCIETIES 1

DEPARTMENT, CENTER, AFFILIATED HOSPITAL, OR UNIVERSITY SERVICE 1

NATIONAL OR INTERNATIONAL SERVICE 2

Grant Application Review Boards 2

Editorial Responsibilities 2

Journal Manuscript Reviewer 2

SERVICE TO OTHER INSTITUTIONS 2

PUBLICATIONS IN PEER-REVIEWED JOURNALS 2

BOOKS AND BOOK CHAPTERS 2

OTHER NON-PEER REVIEWED PUBLICATIONS 2

SCHOLARLY WORK PUBLISHED IN OTHER MEDIA 2

INVITED PRESENTATIONS 3

National 3

International 3

PERSONAL INFORMATION

Address: /
Phone:
Fax:
E-mail:

EDUCATION

Year / Bachelor’s Degree, Major field, Honors received
Institution
Year / Master’s Degree, Major field
Institution
Year / Doctoral or other advanced degree, Field
Institution
Year(s) / Postdoctoral or residency training, Program name
Institution

ACADEMIC APPOINTMENTS

Year - Year / Position, Department, Institution

OTHER APPOINTMENTS

Year - Year / Position, Department, Institution

PROFESSIONAL LICENSES AND CERTIFICATIONS

Year / License name and number

HONORS AND AWARDS

Year - Year / Name of award, body presenting award

MEMBERSHIP IN SOCIETIES

Year - Year / Organization
Office held, Term

DEPARTMENT, CENTER, AFFILIATED HOSPITAL, OR UNIVERSITY SERVICE

Year - Year / Committee or Board, Office held (e.g., Chair), Term

NATIONAL OR INTERNATIONAL SERVICE

Grant Application Review Boards

Year / Organization Name, Group/Panel name and number, Role (e.g., Chair),

Editorial Responsibilities

Year - Year / Role, Journal

Journal Manuscript Reviewer

Journal 1, Journal 2, etc.

SERVICE TO OTHER INSTITUTIONS

Year - Year / Organization Name, Role

PUBLICATIONS IN PEER-REVIEWED JOURNALS

1. Number in chronological order (oldest first), with your name in bold. Use complete citations and include all authors. If expected in your discipline, include electronic citations, PMCID, and/or doi references. Use subheadings by year if desired.

BOOKS AND BOOK CHAPTERS

1. Number in chronological order (oldest first), with your name in bold.

OTHER NON-PEER REVIEWED PUBLICATIONS

1. Editorials, commentaries. Number in chronological order (oldest first), with your name in bold.

SCHOLARLY WORK PUBLISHED IN OTHER MEDIA

1. Medical education, online protocols, film, website contributions. Keep URLs updated, and do not include media interviews, blogs, etc.

INVITED PRESENTATIONS

National

1. Authors, Presentation title, Meeting or Institution name, Meeting Location, Month, Year.

International

National

International

GRANTS

Current Grants

1. Name (PI name). Your role if not PI. Granting Agency: “Title” (Grant number), Start date – End date, total costs.

Grants Under Review

1. Name (PI name). Your role if not PI. Granting Agency: “Title,” score (percentile).

Completed Grants

1. Name (PI name). Your role if not PI. Granting Agency: “Title” (Grant number), Start date – End date, $ total costs.

UNIVERSITY TEACHING AND MENTORING ROLES

Year - Year / Instructor / Course Name, Location
Year / Guest Lecture or Rounds / Name the Course, Series of Lectures, or Rounds.
Year / Thesis or Dissertation Advisor / Type of Thesis, Department, University
Student Name
Year / Mentor / Type of Award (e.g., T32, K), Center or Department, University, Mentee Name