Curriculum Vitae of Philile Hycinthia Twala

PERSONAL DETAILS

SurnameTwala

First NamePhilile Hycinthia

Date of Birth26 August 1978

Identity Document7808260443089

GenderFemale

NationalitySouth African

Marital StatusSingle

Driver’s License Code B

LanguagesZulu, English, Tswana, Xhosa

Home Address2913 Zone 10 Meadowlands

P.O. Meadowlands

1852

Cellular Number066 206 8333

DependentsTwo

EDUCATION AND QUALIFICATION

School AttendedEdith Hinds High School

Highest StandardMatric (Grade12)

Year1996

Subject PassedEnglish, Afrikaans, Accounting, Business Economics

Typing and Mathematics

Computer SkillsMs Word, Ms Excel, Ms PowerPoint, Ms Outlook Internet, Oracle,

GLWand, SAP Great Plains

Other SkillsGood Interpersonal

Good Organizational

Problem Solving

Good Reliability and Team worker

Goals and ObjectivesTo attain full potential in any field of career and always eager to learn and discover new experiences

Institution Name University of South Africa (UNISA)

Course Bachelor of Accounting Science

YearCurrent

SubjectIntroduction to Economics and Management Environment 101-3

Introduction to Economics and Management Environment 102-4

Language and Learning Skills

Accounting 101

Business Management 101

Commercial Law 101

Economics 101

Institution Name University of South Africa (UNISA)

Course Certificate in Forensic and Investigative Auditing

Year01 March 2010- 31December 2010

Subject

EMPLOYMENT HISTORY

CompanyVox Telecom

Position HeldSenior Creditors Clerk

Position Summary: Manage the company’s procurement and accounts payable functions by working closely with appropriate staff and clients to accomplish duties and responsibilities.

Period1 March 2017- to date

Procurement:

  • Handle and ensure that Procurement processes are carried out effectively and efficiently to ensure processing of Group requisitions are in accordance to group procurement policies and procedures.
  • Load local and foreign requisitions and converting them to orders on Solid system.
  • Effective follow up mechanism, preparation, maintenance and updating of open orders report daily and monthly.
  • Liaise with relevant local and international service providers regarding amendments regarding quotes, invoices and matters affecting the group.
  • Request contract from suppliers to verify if the request amount is what was agreed upon.
  • Report deviation and discrepancies to key stakeholders and management
  • Monthly reconciliation of Orders against deliveries to ensure there are no long outstanding orders not matched for payment
  • Comply with VAT policies for different countries.
  • Prepare and submit Procurement reports and documents when required

Creditors (Accounts Payable)

  • Monitor mailing address to identify all Financial documents and statements that are being received from suppliers.
  • Ensure all invoices/statements are timeously saved on the shared network as well printed out.
  • Capture/process all invoices into the financial accounting system timeously and accurately to the correct GL Distributions.
  • Check information on staff claims forms amount claiming, allowance.
  • Capture/process staff claims forms into the system and load into Excel spreadsheet, prepare for payment.
  • Process/Capture all cash book Foreign and Local supplier invoices within company procedural and policy guidelines
  • Liaising with suppliers where statements or other documents have not been received to ensure adequate accruals are done.
  • Generate monthly accruals - work on clearing in 30days of raising
  • Ensure that all invoices are appropriately authorized according to approved delegation of authority.
  • Ensure that all suppliers invoices are matched to purchase order and where applicable a signed delivery note.
  • Ensure that all creditors reconciliations have at the minimum the following before submitting for approval
  • Supporting invoices/statement, all appropriately approved
  • The creditor ageing is printed off the financial system and attached to the payment pack
  • Full recon detailing any amounts being withheld or showing reconciling items.
  • Signed off as preparer
  • Product Recon (Where Applicable)

Payments and Invoice processing

  • Ensure that all creditors are paid strictly per terms unless otherwise approved
  • For all new creditors, ensure that valid, formal documentation containing suppliers banking details are attached in the recon to be approved by financial manager.
  • Before creating the new supplier on the financial system, our terms and conditions must be accepted, signed and sent back to the creditors department.
  • Adhere to company processes and deadlines always.
  • Forecast weekly cash flow needed for the necessary creditors payment due at various times. Communicate with creditors manager to ensure that sufficient funds available for payment on necessary dates
  • Contact the banks, suppliers and internal customers regarding payments
  • Liaise with internal administrators regarding outstanding invoices.
  • Contact the Receiving department for the receipting of invoices for cashbook payment
  • Ensure that a month reconciliation/report is complete with necessary detail for the company Creditors Manager and Financial Manager.
  • Send out remittances to suppliers as per requests
  • Preparation of creditors reconciliations and following up on unreconciled differences
  • Preparing supplier payment batches.
  • Capture, check and Release payments (Foreign and Local)
  • Monitor cash flows and provide treasurer with balance
  • Check outstanding items on the currency accounts and query outstanding items
  • Checking documentation relating to offshore payments
    •Responsible for submission of electronic batches to the bank.
    •Notifying IT support and the Bank if any technical errors occur.
    •Processing of local and foreign expense claims.
    •Processing local travel allowances and advances.
    •Reconciliation of all regional petty Cashes.
    •Defining daily exchange rates for finance and Procurement department.
    •Reconciliation of ATM recharges ( Payment Section)
    •Liaise with suppliers, regarding payments.
    •Preparing foreign payments, by completing a Bob form and corresponding with the bank.
    •Send remittance advices to suppliers.
    •Manually capture miscellaneous Invoices.
    •Cash forecasting
    •Support with documentation of investment
    •Daily Bank Reconciliation

Reporting

  • Pull information from the financial system when required
  • Organize, review and submit professional fee invoices to General Ledger monthly
  • Prepare/Submit creditor’s reconciliations for top suppliers.
  • Compile monthly stats for submission to management

CompanyFleet Africa (Pty) Ltd

Position HeldFleet Administrator (Rentals)

Period9 May 2016- 28 Feb 2017

Duties

  • Action and close SLM calls promptly.
    Confirm vehicle availability with supplier and inform client accordingly.
    Effective control and communication of rental vehicle delivery to the yard controller at VDRC.
    Maintain strict adherence to contractual timeframes and obligations to avoid penalties.
    Co-ordinate vehicle replacement with supplier and client duly to avoid unnecessary delays and inconvenience to client.
    Process and update rental on Supervision and close rental once vehicle is returned.
    Update rental activity management on supervision daily.
    Follow up on insurance claims settlement and update relevant supplier/s.
    Excellent service standards to be met with both internal and external clients
    Receive and action supplier rental reports daily and weekly.
    Update vehicle rental status on supervision
    Monitor and update rental replacements as and when it occurs
    Queries identified and resolved within 24 hours
    Consolidate / compile and submit daily, weekly and monthly reports to line manager
    Assist in compilation of annual operational budgets and monitoring of expenditure against and amendments to forecasts if needed;
    Ensure achievement of organizational goals of fleet management

ReferenceMiss. Emma Mpete

Cellular number072 711 5938

011 523 - 4300/08

CompanyCellC (Pty) Ltd

Position HeldFinancial Controller

Period1 September 2011- to 22 October 2014

Reason for leavingRetrenchment

Duties Budgeting and Forecasting

  • Define and review budget Templates and models.
  • Calculate Relevant KPI'S, Based on actuals and Forecast.
  • Assist and guide departments in compiling
  • Departmental budgets within timelines set by
  • EXCO, using predefined tools and templates.
  • Support optimization cost of operations
  • Review completed budgets, checking that figures are realistic and conforms to company policies where applicable
  • Collect, Consolidate, Evaluate and discuss the departments’ Budgets with HOD’s and Finance Executives and ensure that the Company’s Budgets is in line with the Approved Business Plan.

Financial Control

  • Ensure that the Budget is Executed per the yearly Targets
  • Provide Qualitative and Qualitative justification for the level of Budget Execution.
  • Ensure the quality of Accounting by verifying the right allocation of expenditures in the General Ledger, and in accordance to GAAP
  • Ensure Accountability by Detecting, Identifying and allocating unassigned accounting documents to the respective departments, for example PO’s without Requisitions, and Unmatched Requisitions, when applicable.
  • Immediately Report any Irregularity to Management
  • Reconcile Accrual Account.
  • Compile monthly Reports and submit by the given deadline after gathering all relevant information.
  • Organize projects for company business and ensure timeously delivery.
  • Assist with the year-end external audit and adhere to timelines.

Financial Modeling and Forecasting Tools

  • Identify Business drivers of Activities that can be included in the Budget Process.
  • Consistency in the look and feel of the all models
  • Ease of implementationof anyrequested changes on model
  • Ensure all risk are covered in the financial model
  • Highlighted and build into recommendations in the financial model summary
  • Provide sufficient input into business rules design of product where necessary
  • Delivery of models within agreed timeframes
  • Ensure to managed the cash flow forecasting and liaise with Treasury

Reporting

  • Submit monthly Variance Report to Managers and transfer it to Presentation to Monitor and Present Performance
  • Prepare and Present Monthly Chief’s Report
  • Submit Reforecasting Timeously
  • Submit Accrual Analysis Report Monthly
  • Organizing data into informational summaries to monitor how different areas of a business are performing.

Process and Administration

  • Assist with preparation of projects and contract registration forms and schedules;
  • Review and update the project budget forecast;
  • Capture project configuration data and documentation,
  • Assist with the calculation of income to be declared and running costs,
  • Check for compliance to project control standards and procedures,
  • Support with project initiation tasks i.e. routing of proposals, tenders, contracts
  • Plan and control/supervise the process
  • Resolve power sign off

Asset Register

  • Develop and maintain asset registers, including, acquisitions, maintenance management, transfer and valuations
  • Prepare a monthly reconciliation with supporting schedules of the assets register to the relevant accounting records and resolve uncleared items
  • Plan and execute the assets verification, investigate and report on variances, make necessary recommendations to resolve discrepancies and update the Asset register.
  • Execute and monitor the implementation of the assets acquisition, maintenance and disposal plans.
  • Manage valuations for immovable assets and update the asset register.
  • Capture accounting transactions, control the general Ledger, perform financial administration and prepare financial reports.

ReferenceMs. Mandisa Malangabi

Cellular number084777 8244/063 696 2330

CompanyCell C (Pty) Ltd

Position HeldAccounts Payable Bookkeeper

Period20 November 2006 to 31August 2011

DutiesAdministration
• Ensure and update that supplier details required by the supplier master
• Ensure that cheques and remittances with reconciliations attached are send to suppliers as proof of payment
• Preparation and processing of monthly accruals/journals for the department

Procurement:

  • Ensure procurement activities are fulfilled optimally according to the relevant policies and procedures in the most cost-effective manner that contributes actively in the sustainability and growth of the company.
  • Completion of requisitions and ensure accurate allocation of expenses
  • Driving favorable terms and pricing in supplier negotiations
  • Driving usage of preferred suppliers and optimizing volume of the vendors
  • Prepare and submit Procurement reports and documents when required.

Accounts Payable Process
• Matching of documents:

  • Purchase order
  • Credit note
  • invoices

• Ensure purchases Orders are processed and matched correctly:

  • Price
  • Items
  • Quantity

• Ensure that payments and invoices when captured are directed to correct

  • Cost center,
  • General ledger accounts
  • Correct suppliers

• Attend to all purchases related queries

  • Arrange and review payment of employee claims
  • Review staff reimbursement claims prior to processing
    • Ensure that payment to supplier is done timely.

Provide motivations for advance or early payments and recommend approvals.
• Provide support to all Stationery departments with processing of purchase orders

Ensure that workflow on various invoices is per the latest Delegation of Authority

  • Accurately reconcile supplier statement to trail balance
  • Clearing Unreconciled Items (Invoice Aging Report)
  • Capture all payments and allocate to cashbook.
  • Compare the amounts in the Cash account in the general ledger to the amounts appearing on the bank statement

Customer Service
• Build, maintain and sustain customer relationships with key stakeholders of the business(Suppliers and internal staff at all levels )
• Provide ongoing support to all designated business division or region in terms of all creditors related issues
• Liaise with admin in regional structures particularly when it comes to allocation of purchases and actual processing thereof
• Ensure that all payment deadlines are made on EFT or cheque depending on customers/creditors requirements(book value +- R100million)
• Ensure that payment are made to suppliers within the required terms e.g. 30 days, settlement discounts, immediately, etc.
• Ensure that purchase are processed correctly (period, cost codes, terms etc)Resolve escalations from suppliers or service provider, company business and customers

ReferenceMs. Comfort Dimapo

Cellular number082900 2213

011 324-4405

CompanyCell C (Pty) Ltd

Position HeldCall Centre Agent

Period15 August 2005 – 17 November 2006

DutiesTemporary Deactivate and Activate lines
Provide information regarding customer invoices.
Activate sim cards on the system.
Check recharge vouchers (Status)
Handling client’s accounts
assist them with their functionality and Contract account.
Relay product information.
Log cases and do follow up on the cases.
Provide the best customer service.
Advice customers with our products and packages we have on Contract and Prepaid

ReferenceMr. Phillip Seletisha

Cellular number084086 9789

CompanyTelkom SA

Position HeldCall Centre Agent

Period02 August 2004 – 29 July 2005

DutiesHandle general & balance enquiries
Input receipts & lift suspensions (reconnect)
Process orders for detailed billing & debit orders
Sell products/services, e.g. talk plus etc
Log disputes on rental, meters, & other related disputes
Amend/update customer information
Process applications for new installations
Credit vetting

ReferenceMr. Sechaba Petlane

Cellular Number083 495 9701

Companythe Working Solution

Position HeldAdministrative Assistant

Period01 July 2003 – 30 July 2004

ReferenceMs. Elizabeth Ebersohn

Work number:011 694-8000

CompanyDepartment of Housing- City of JohannesburgRegion 10

Position HeldAdministrative Assistant

Period01 February 2001 – 30 May 2003

CompanyAll Africa Games

Position HeldAdministrative Assistant

Period01 March 1999 – 29 October 1999