CUBRIC Security and “Out of Hours” Working Policy

Staff and PhD students are allowed to work at any time within the building so long as they comply with the following rules and procedures and have obtained authorisation from their Supervisor:

1.  Only Cardiff University Staff/PhD students with swipe card access to the building can work alone in the building.

2.  At any time, including outside normal hours (8am-6pm, Mon-Fri), scanning can only take place if at least two fully approved users are in the building. One of these must be running the scanner. Out of hours scanning must be approved by the Directors or the relevant Lab Managers.

3.  If you are working late (after 7 pm), please ring Security (74444) and let them know.

4.  When you are the last to leave your office, a laboratory or shared computer suite, please lock it or ask someone else to lock it.

5.  Staff/students must not allow visitors (friends, family, strangers, research volunteers etc.) unsupervised access to the building.

6.  When entering the building outside normal hours, you must disable the alarm and immediately ring Security (74444) to tell them that you are in the building and an approximate time of departure.

7.  When leaving the building, outside normal hours, you must ring Security and tell them you are leaving.

8.  Whatever the time or day, if you are the last person to leave CUBRIC, you must ring Security and tell them that you are the last. You must then set the alarm and exit the building.

9.  If you enter the building outside normal hours (or are the first person in on a working day) and the alarm is NOT set, please inform Security and email Angela to let her know.

10.  Note that the front doors should no longer be locked. If they, are and you cannot gain access, please go to the Security Reception, around the corner on Park Place.

11.  Do not give the alarm code to anyone else. Only, CUBRIC Administrative Staff or the Directors can give out the alarm code.

Note that it is critically important that the alarm is set whenever the building is empty. If you suspect that you may be the last then you must check the building to find out if you are indeed the last person. If so, you must set the alarm when you leave.

Statement by Staff/students:

I require access to CUBRIC outside normal working hours. I understand the above rules and will endeavour to comply with them at all times. I understand that if I fail to observe these working policies, I may have my access to the CUBRIC building restricted or withdrawn completely.

Name:

Signature:

Date:

Authorised by:

Name:

Signature:

Date: