Crosswalk of Changes References 198 and 007 VPSTF Reimbursement Guidance Manual Application Process For Owners And Consultants

(effective March, 2007)

Deleted
Revised
Added / Version
Page No / Section / Original 198 Application Process Volume I / Revised 007 Application Process Volume III
Revised / 198 pg 3
007 pg 3 / 1.2.1.2Persons Assuming Liability / Property owners or other interested person….. / An interested person, i.e., a person or entity who has legal interest in the property………
Revised / 198 pg 3
007 pg 3 / 1.2.1.3 Lenders / Lenders who foreclose on loans after July 1, 1996, are eligible to request DEQ approval for exemption from UST owner liability. / Lenders section in the manual has been revised.
Added / 007 pg.3- 4 / 1.2.2Tank Types Eligible for Reimbursement / Definition for Exempt USTs and Excluded USTs
Added / 007 pg. 4 / 1.2.2 / Regulated AST Facilities- Additional eligibility requirements
Added / 007 pg. 4 / 1.2.2 / Unregulated AST Facilities- additional eligibility requirements
Added / 007 pg. 5 / 1.2.3 Clean Up Third Party Claim Eligibility / Foot note 1: Types of tanks that have access to funds
Added / 007 pg. 5 / 1.2.3 / Only the owner or operator is eligible for reimbursement for third party and bodily injury claims.
Added / 007 pg. 5 / 1.2.3 / Additional results for owner/operators of USTs: (1) a final arbitration award, (2) a DEQ approved settlement,
Added / 007 pg6 / 1.2.3 / Additional instruction relating to Damages, Third party and Bodily injury claims
Changed / 198 pg6
007 pg6 / 1.2.4 / Determination of Occurrence / Occurrence Evaluations
Revised/
Deleted / 198 pg6-7
007 pg7 / 1.2.5 Correction Action Financial Responsibility Requirement / Revised the datesin the example for reporting a release and deleted the note. The word “determined” changed to “calculated”
Deleted/
Added / 198 pg 8
007 pg 6-8 / 1.2.5 / First set of tables deleted.
*Virginia Operations added
Added / 007 pg 8 / 1.2.5 / Small Heating Oil ASTs5,000 gal capacity
Revised/ Added / 198 pg 9
007 pg 8 - 9 / 1.2.6 Insurance Coverage / Additional information on costs reimbursable under an insurance policy.
Deleted
Revised
Added / Version
Page No / Section / Original 198 Application Process Volume I / Revised 007 Application Process Volume III
Deleted / 198 pg 10 / 1.2.9 Financial Responsibility Demonstration Requirement / section deleted
Deleted / 198 pg 11 / 1.3 Eligible Costs / The UCRs will be revised on a periodic basis
Added / 007 pg10-11 / 1.3 / 7 additional eligible costs were added
Added / 007pg12-14 / 1.4 Ineligible Costs / 7 additional ineligible costs
Added / 007 pg 15 / 1.5 Reasonable and Necessary Cost / Section revised and paragraphs rearranged
Added / 007pg 15 -16 / 1.5.1 Determining Whether To lease Or Purchase / Determining Whether To lease Or Purchase remediation equipment
Added / 007 pg 16 / 1.5.2 Use Of Short-Term and Long-Term Rates / Use of short-term and long- term rates for remediation equipment
Added / 007 pg 16-17 / 1.5.3 Short –Term Daily and Weekly Rates / Daily and Weekly Material codes for remediation
Revised / 198 pg 15
007 pg 17 / Section 1.6 Audit / Section 1.6: Record Retention for Audit Purposes:
Second part of the paragraph: / DEQ will perform random audits of paid reimbursement claims that utilize the 007 UCR Scheduleconsist of two parts: (1) Auditing for Units Claimed and (2) Auditing for Mark-up.
Added / 007 pg. 17 / 1.6.1
Audits for Units Claimed / For all costs, the units claimed and invoiced will be audited.
Added / 007 pg. 17 / 1.6.2
Auditing for Mark-up / Audit mark-up: A-codes; C-codes; X-codes, Bid Items; and Laboratory and Soil Treatment costs.
Added / 007 pg. 17 / 1.6.3
Audit of 007 Paid Reimbursement Claims / Processes and Procedures that will apply to paid 007 reimbursement claims.
Revised / 198 pg. 15
007 pg. 18 / 1.6.4 Maintenance and Preservation Of Records Supporting Reimbursement Claims / Section 1.6 Record Retention for Audit Purposes:
First part of the paragraph: / Sec. 1.6.4.
Record Maintenance and Retention for supporting reimbursement claims have been revised.
Revised / 198 pg 16
007 pg 19 / 1.7 Obtaining Additional Information and Assistance / Updated the telephone numbers and added website links
Deleted
Revised
Added / Version
Page No / Section / Original 198 Application Process Volume I / Revised 007 Application Process Volume III
Deleted / 198 pg 17 / 2.2 Obtaining DEQ Regional Authorization / First paragraph deleted
Revised / 198 pg 18 / 2.2.1 AAF Authorization Process / AAF Authorization Process has been revised and clarified
Added / 007 pg 22 / 2.2.2 / Authorizing Work At Small Heating Oil Tank Sites
Added / 007 pg 23 / 2.2.2.1 Scope of Work / Classification system for small heating oil tanks release
Added / 007 pg 23 / 2.2.2.2 / Activity Authorization Forms
Revised/
Moved / 198 pg 19
007 pg 23 / 2.2.3 AAF Post Authorization / 2.2.2 AAF Post Authorization
Renumbered / AAF Post Authorization has been revised
Revised / 198 pg 19
007 pg.24 / 2.2.4 Authorization for Corrective Action Plan Implementation / 2.2.3 Authorization for Corrective Action Plan Implementation / Changed threshold for bidrequirement to $1000.
Changed / 198 pg 20
007 page 25 / 2.3.2 Reimbursement By Sub-phases / 2.3.2 Phases with Reimbursement Periods / Phases with reimbursement periods has been replaced with Sub-phases
Added / 007 pg 26 / 2.3.3 / One Claim Per Sub- Phase
Revised/Deleted / 198 pg 21
007 pg 26 / 2.4 Usual and Customary Rate (UCR) Schedule / UCR Schedule 1289/395/198 / This section has been revised and the UCR Schedule 007 has been added and UCR Schedules 1289 and 395 has been deleted.
Revised / 198 pg 23
007 page 28 - 29 / 2.4.2 Coding Items On The AAF / Coding Items on the AAF has been revised.
Revised / 198 pg 24
007 page 29 / 2.4.2 Ancillary Costs / The list of ancillary costs has been revised
Revised / 198 pg 24
007 pg 29 / 2.5 Bidding / Bidding required during CAP Imp for items with no UCR that cost more than $500 / Bidding required during CAP Imp for items with no UCR that cost more than $1,000
Revised / 198 pg 28-29
007 pg31-32 / 2.5.3 DEQ General Bidding Requirements and Procedures / 2.5.4 DEQ General Bidding Requirements / 2.5.3 DEQ General Bidding requirements and procedures have been revised.
Revised/ Moved / 198 pg 28-29
007 pg 33 / 2.5.4 Phone Bids / 2.5.4 DEQ General Bidding Requirements / Requirement for phone bids has moved and revised.
Deleted
Revised
Added / Version
Page No / Section / Original 198 Application Process Volume I / Revised 007 Application Process Volume III
Revised/moved / 198 pg 24-32
007 pg 29-40 / 2.5Bidding / 2.5Bidding / The Bid Process has been revised
Revised/moved / 198 pg 31
007 pg 37-38 / 2.5.6 Bidding Requirements for CAP Implementation Phase / 2.5.5 Bidding Requirement for CAP Implementation Phase / The bidding requirements for the CAP Implementation Phase have been revised.
Revised/ moved / 198 pg 31
007 pg 37-29 / 2.5.7 Bidding Requirement Outside of CAP Implementation Phase / 2.5.6 Bidding Requirements Outside of CAP Implementation Phase / The bidding requirements outside of the CAP Implementation Phase havebeen revised.
Revised/moved / 198 pg 31
007 pg 39 / 2.5.8 Change Orders / 2.5.7 Change Orders / Change orders have been revised.
Added / 007 pg 39 / 2.5.9 Bid Mark Up / Bid Mark-up added.
Added / 007 pg 40 / 2.5.10 Sole Source Bids / Sole Source Bidding has been added.
Revised / 198 pg 33
007 pg 40 / 2.6 Mark-Up / 2.5.8 Mark-Up / Mark-up has been revised and clarified
Added / 007 pg 40 / 2.6.1 UCR Mark-Up / Description of specific mark-up codes and their usage.
Added / 007 pg 41 / 2.6.2 Mark-Up On Items Obtained By Bidding / Procedures and percentage for Mark-up on items obtained by bidding.
Revised / moved / 198 pg 32
007 pg 41 / 2.7 Regional Office Verification of Authorized Work / 2.6 Regional Office Verification of Authorized Work / Reimbursement Period changed to Sub-phase and
last paragraph revised.
Added / 007 pg 42 / 3.1.1 Reimbursement Application Accuracy / Highlights the importance of submitting a complete and accurate reimbursement application.
Deleted / 198 pg 33
007 pg 43 / 3.2 Filing Requirements for Claims / 3.2 New Filing Requirements for Claims / The word NEW has been deleted
Deleted / 198 pg 33 / 3.2.1 Filing Deadlines / 3.2.1 Filing Deadlines / The table for determining filing deadlines has been deleted.
Revised / 198 pg 34-35
007 pg 43 / 3.2.2 Filing Requirements / 3.2.2 New Filing Requirements / The word New was deleted and filing requirements 3, 4 and 5 have been deleted
Revised / 198 pg 35-36
007 pg 43-44 / 3.3 Application Forms and Worksheets / The description of application forms and an explanation of their uses have been revised.
Moved / 198 pg 39
007 pg 44-45 / 3.4 Invoices / 3.4 Invoices / Invoices have been revised.
Added / 007 pg 45 / 3.4.1 Costs Incurred With No Invoice / Describe what records need to be maintained for costs which are not generally invoiced.
Deleted
Revised
Added / Version
Page No / Section / Original 198 Application Process Volume I / Revised 007 Application Process Volume III
Moved / 198 pg 36
007 pg 45-46 / Where To Send The Reimbursement Application:
Re-numbered / 3.4 Where To Send The Reimbursement Application / 3.5 Where To Send The Reimbursement Application
Added / 007 pg 46 / 3.6 How to Withdraw a Reimbursement Application / Steps for withdrawing a claim application for reimbursement.
Revised / 189 pg 37
007 pg 46-47 / 4.1.1 Application Review / Application review process has been revised.
Revised / 198 pg 37
007 pg 47 / 4.1.2 Time Required To Process A Reimbursement Application / 90 days of receipt / 30 days of receipt
Revised / 198 pg 37
007 pg 47 / 4.1.3 Delayed Processing and Rejection of Application / Delay processing and rejection of an application has been revised.
Added / 007 pg 48 / 4.1.4 How DEQ Handles Defective Applications / Describes the procedures DEQ will use to handling defective applications.
Revised / 198 pg 40
007 pg 48 / 4.2 DEQ Reimbursement Package / 4.2 DEQ Reimbursement Decision / 4.2 DEQ Reimbursement Package: Words changed meaning stated the same.
Revised/
combined / 198 pg 39
007 pg 48-50 / 4.3 Reconsideration Process / 4.3 Reconsideration
Process
4.4 Errors identified through the reconsideration Process / The reconsideration process has been revised and section 4.4 Errors identified through the reconsideration process has been added to this section.
Revised / 198 pg 42
007 pg 50-51 / 4.4 Delayed Payment of Virginia Petroleum Storage Tank Fund Claims / 4.5 Delayed Payment of Virginia Petroleum Storage Tank Fund Claims / Delayed Payment of Virginia Petroleum Storage Tank Fund Claims has been revised.
Revised / 198 Appendix 1-1
007 Appendix 1-1 / Definitions / Aboveground Storage Tank or AST- has been redefined for clarity.
Added / 007 Appendix 1-1 / Definitions / Definition for Auditable
Added / 007 Appendix
1-1 / Definitions / Definition for Claimant
Added / 007 Appendix 1-2 / Definitions / Definition for Finding added
Revised / 198 Appendix 1-1
007 Appendix 1-2 / Definitions / Fund Fee- has been redefined for clarity.
Deleted / 198 Appendix 1-2 / Definitions / Occurrence / Deleted
Added / 007 Appendix 1-2 / Definitions / Definition for Points added
Deleted / 198 Appendix 1-2 / Definitions / Reimbursement Period / Deleted
Deleted
Revised
Added / Version
Page No / Section / Original 198 Application Process Volume I / Revised 007 Application Process Volume III
Added / 007 Appendix 1-3 / Definitions / Definition for Sub-phase Number has been added.
Revised / 198 Appendix 1-4
007 Appendix 1-4 / Definitions / Unit Price- has been redefined for clarity.
Revised / 198 Appendix 1-4
007 Appendix 1-4 / Definitions / UCR Schedule has been redefined for clarity.
Revised / 198 Appendix 2
007 Appendix 2 / Application Forms and Checklist / Application Checklist / Application Checklist has been revised.
Revised / 198 Appendix 2
007 Appendix 2 / Application Forms and Checklist / Form 1 VPSTF Reimbursement Application / Form 1 VPSTF Reimbursement Application and instructions have been revised.
Revised / 198 Appendix 2
007 Appendix 2 / Application Forms and Checklist / Form 2 VPSTF Payment Assignment Form and Substitute IRS Form W-9 / Form 2 VPSTF Payment Assignment Form and Substitute IRS Form W-9 and instructions have been revised.
Revised / 198 Appendix 2
007 Appendix 2 / Application Forms and Checklist / Form 3 VPSTF Multiple Owners Payment Assignment Form / Form 3 VPSTF Multiple Owners Payment Assignment Form and instructions have been revised.
Revised / 198 Appendix 3
007 Appendix 3 / Application Worksheet / AAF Cost Worksheet / The AAF Cost Worksheet and instructions have been revised.
Revised / 198 Appendix 3
007 Appendix 3 / Application Worksheet / Bid Cost Worksheet / The Bid Cost Worksheet and instructions have been revised.
Revised / 198 Appendix 4-1 4-3
007 Appendix 4-1 to 4-3 / Professional Personnel Task Descriptions / Personnel Descriptions / Professional Classification and Tasks and Responsibilities have been revised.
Revised / 198 Appendix 5
007 Appendix 5 / Contaminated Soil Amounts of UST Removal / Contaminated Soil Amounts of UST Removal / Contaminated Soil Amounts of UST Removal wording changed in the Note under the table.
Deleted / 198 Appendix 6 / Activity Authorization Forms / Activity Authorization Forms for 198 UCR’s, 395 UCR’s, and 1289 have been removed.
Added / 007 Appendix 6 / Activity Authorization Forms / AA Forms for 007 UCR’s with unit price bid items & change order table has been added
Added / 007 Appendix 6 / Activity Authorization Forms / Category 1 - Heating Oil Tank AAF for 007 UCR’s
Deleted
Revised
Added / Version
Page No / Section / Original 198 Application Process Volume I / Revised 007 Application Process Volume III
Added / 007 Appendix 6 / Activity Authorization Forms / Category 2 - Heating Oil Tank AAF for 007 UCR’s
Revised / 007 Appendix 7 / Bidding Authorization Forms / Bidding Authorization Forms / Bidding Summary Form has been revised.
Added / 198 Appendix 7
007 Appendix 7 / Bidding Authorization Forms / Bid Work Process Form / Lump Sum Bid Comparison Form and Unit Price Bid Comparison has been added
Added / 007 Appendix / Bidding Authorization Forms / Lump Sum Bid Progress Form