CRISIS MANUAL
Carl Junction R-1 Schools
Revised 2011-2012
This manual was put together by Miranda Elliston as her Girl Scout Gold Award
CONTENTS
Objectives of this Guide………………………………………………………………...... 3
Administration…………………………………………………………….……………………. 4
Crisis Team Members……………………………………………………………………….....5
Emergency Numbers………………………...………….…………………………….….…….8
General Responsibilities for Staff…..………………………………….………………………9
Staff with CPR/First Aid Training……….……………………….………………….………...11
Emergency Responses…………………………………….……………………………….…12
Fire/Evacuation………………………………………………….…………………………..….13
Tornado………………………………………………………………………….…….…….….14
Earthquake Procedures…………………………………………………………………..…...15
Bomb Threat Personnel Roles…………………………………………………………...…...16
Bomb/Explosive Threat………………………………………………….………..…………...17
Safety Drills..……………………………………….…………………………………..……….18
Drill Evaluation Form..…..……...………………….……………………………….………….19
Accident/Serious Injury/Illness…...……………………..……………………………...... 20
Suicide Intervention….…………………………….………………………………….……….21
Death of Student or School Personnel…………...………………………………………….22
Board Approved Procedures for Follow-up Activities
Related to Student/Staff Deaths.……………………….……………...…………………….23
Student Runaway/Abduction………………..………….…………...………………………..24
After HoursBuilding Emergency……………...…………….………………….…………….25
Weather-RelatedSchool Cancellation………………………..……………………………..26
OBJECTIVES OF THIS GUIDE
Schools have evolved into one of the most important social agencies in a community. School personnel represent a large body of professionally trained, caring staff members who are often the natural helpers that both students and adults come to when needs arise. For school personnel to be prepared to handle extraordinary events, an outline of emergency procedures is necessary. The Carl Junction R-1 School District recognizes that its responsibility for the safety of students extends to possible natural and man-made disasters and such emergencies are best met by planning and preparedness. Even in the face of an emergency, we will strive to maintain a safe and orderly environment.
Crisis Intervention Teams have been identified and will be activated in case of a crisis. Those teams, along with building and district administrators, will be responsible for a coordinated response to emergencies.
Objectives of this guide:
- To provide a standardized minimum emergency procedure plan that will assist school officials to meet both ethical and legal responsibilities to their students, peers, and community in times of emergency.
- To provide suggestions for meeting minor emergencies, as well as recommendations for action during major natural or man-made disasters.
- To provide forms and current emergency plans.
- To provide an emergency procedure guide for all employees.
ADMINISTRATION
During any type of emergency situation, a chain of command should be established to facilitate coordination and ensure adequate communication.
Decisions that affect the district will be made by the Superintendent of Schools.
SCHOOL TELEPHONE
417-649-7026
DR. Phillip Cook, Central Office ext. 2030
In the absence of the school superintendent, the following people shall be contacted for decision-making purposes:
Title/BuildingName extension
Central Office 649-7026
SuperintendentDr. Phillip Cook2030
Assistant SuperintendentDr. Gary Reed 2021
Assistant SuperintendentMrs. Kathy Tackett2325
High School 649-7081
High School PrincipalMr. David Pyle 2600
Act. Dir./Asst. PrincipalMr. Jesse Wall2612
Assistant PrincipalMrs. Julie Holloway 2604
Assistant Principal Mrs. Teresa Wilson 2601
Junior High 649-7246
Junior High Principal Mr. Scott Sawyer2500
Assistant PrincipalMr. Trevor Chase2501
Intermediate Building 649-7011
Intermediate (4-5) PrincipalMs. Connie Godwin2300
6th Grade Center 649-5760
Intermediate (6) PrincipalMrs. Gretchen DeMasters2400
Primary 2-3 Building 649-7034
Primary 2-3 PrincipalMrs. Lauri Mead2200
Primary K-1 Building 649-7045
Primary K-1 PrincipalMrs. Kari Arehart2100
Early Education Center 649-5709
Early EducationCenter PrincipalMrs. Cheryl Costley2121
Satellite School 347-7895
Satellite CoordinatorMrs. Debbie Bybee 2349
Alternative School Building 649-5731
CarlJunctionAlternative School. Mrs. Cyndy Giebler2350
CRISIS TEAM MEMBERS
DISTRICT CRISIS TEAM
Phillip Cook no home phone 417-439-7520
Gary Reed____ hm. 417-673-7337417-499-5158
Kathy Tackett hm. 417-782-4905 417-439-7524
Tracie Skaggs______hm.417-649-0326 417-850-0906
David Pyle no home phone 417-649-6898
Scott Sawyer hm.417-358-4403 417-622-8067
Connie Godwin hm.417-782-0696 417-437-5451
Gretchen DeMasters hm.417-781-1747 417-438-0937
Lauri Mead hm. 417-649-6089 417-499-5164
Kari Arehart hm.417-659-9405 417-529-0932
HIGH SCHOOL CRISIS TEAM
David Pyle no home phone 417-649-6898
Jesse Wall hm. 417-642-5372 417-621-8445
Julie Holloway hm. 417-845-7426 417-389-3403
Theresa Wilson 417-673-6885
Kristy Jones hm. 417-649-7439 417-850-3719
Amy Grasskemper hm. 417-626-2188 417-434-6203
Theresa Boyer hm. 417-642-5655______417-499-9880
Bridget May no home phone 620-778-2909
CJ ALTERNATIVE SCHOOL CRISIS TEAM
Cyndy Giebler hm. 417-781-8302 417-437-7588
Eleanor Travis hm. 417-624-2106 417-529-6656
SATELLITE SCHOOL/TURN AROUND RANCH
Debbie Bybee hm. 417- 623-6217 417-540-1053
E.J. Logan no home phone 417-499-6437
Janet Voltz hm. 417-437-6142 417-437-6142
JUNIOR HIGH CRISIS TEAM
Scott Sawyer hm. 417-358-4403 471-622-8067
Trevor Chase hm. 417-659-6098 417-825-0004
Amanda Walker hm.417-649-7194 417-291-1260
Bridget May, R.N. no home phone 620-778-2909
INTERMEDIATE (GRADES 4-5 and GRADE 6) CRISIS TEAM
Connie Godwin hm. 417-782-0696 417-437-5451
Gretchen DeMasters hm. 417-781-1747 417-438-0937
Carrie DeGraff hm.417-649-6435 417-438-6418
Kim Avery-Smith hm. 417-529-5007 417-529-5007
Sara Fite hm.417-649-3610 417-483-1155
Tonya Nease hm. 417-781-6696 417-439-8771
Deanna Arnold hm.417-642-5857 417-439-9552
Amberlee Kendrick, R.N. no home phone 417-438-3659
PRIMARY GRADES 2-3 CRISIS TEAM
Lauri Mead hm. 417-649-6089 417-499-5164
Cheryl Marsh hm.417-642-5586 417-439-4750
Karen Lee hm. 417-782-8884 417-529-0377
PRIMARY GRADES K-1 CRISIS TEAM
Kari Arehart hm.417-659-9405 417-529-0932
Kendra Kunshek no home phone 913-909-1942
Sheila Prather no home phone 417-629-7907
Stacey Whitney, R.N. hm. 417-781-5687 417-437-8961
EARLY EDUCATIONCENTER
Cheryl Costley no home phone 417-540-2365
Charla Storm no home phone 417-540-2935
Anita Kenkle no home phone 417-438-0150
Jana Allison hm.417- 624-8599 417-438-8359
EMERGENCY NUMBERS
FIRE: 911
POLICE: 911
AMBULANCE: 911
COMMUNITY NON-EMERGENCY NUMBERS
Ambulance:Carl Junction 623-3347
Joplin 623-3347 Webb 623-3347
Fire:Carl Junction 649-6062
Joplin 623-0403
Webb 673-2254
Police:Carl Junction 649-7010 (EMERGENCY 649-7070)
Joplin 417-623-3131
CountySheriff 624-1601
Highway Patrol 417-359-1500
Hospitals:Freeman East/West 347-1111
St. Johns 781-2727
IMPORTANT INFORMATION
Poison Control 625-2305 or 1-800-222-1222
Child Abuse 1-800-392-3738
Family Services 417-629-3050
To Report a Tornado 911 or local fire department
Alcoholics Anonymous 417-673-8591
Narcotics Anonymous 1-888-359-3339
Ozark Center 1-417-347-7600
OzarkCenter Crisis Intervention – 24-hour crisis Hotline 1-417-347-7720
Threatening Call First dial *57 to trace, then this number: 1-800-861-5167
GENERAL RESPONSIBILITIES FOR STAFF
CLASSROOM TEACHERS:
- Every teacher will become familiar with the various alarm signals and react immediately, calmly, and appropriately. If evacuation is necessary, follow the process in an orderly and prompt manner. Also, make sure the classroom is secured appropriately according to the situation and that students are relocated to the appropriate designated emergency area.
- Every teacher will have their grade books or class roster with them at all times during an emergency. The rosters will include an alphabetical listing of all students enrolled.
- If a hazard to the safety of students and adults is identified, or if students or adults are in danger in any way, the first priority of teachers will be to take whatever action is prudent or necessary to provide safety for the students. The second priority will be to notify the office as soon as possible. The district plan of action will provide assistance.
- Teachers will not leave students unattended under any circumstances.
- Any teacher trained in CPR and/or First Aid will go to any part of the campus where students are reported to be injured, if, and only if, he/she is not attending to students. His/her major responsibility will be to apply first aid to the injured. A well-stocked portable first-aid kit will be kept in each of the main buildings. CPR packets have been placed in each building’s office, cafeteria, and gymnasium. The packets include a mouthshield, gloves, and a step-by-step CPR guide.
6. All staff not immediately responsible for students will go to the
office at the onset of an emergency to receive direction from the
principal.
CAFETERIA STAFF:
- Any emergency related to the kitchen operation of the cafeteria should be reported to the main office immediately.
- When an alarm sounds, all cafeteria personnel must evacuate the kitchen area immediately. All windows and doors should be shut, and all stoves and ovens shut off. Personnel will evacuate to the area immediately outside the cafeteria.
- If students are present in the cafeteria, cafeteria personnel should assist the teachers in evacuating students.
4.If the emergency involves the evacuation of teachers and students from the school, cafeteria personnel should assist teachers in the control of students, if warranted.
PRINCIPAL:
The principal will supervise all emergency procedures during the initial stages of the emergency. As soon as the nature of the emergency is identified, he/she will make sure:
1.That the appropriate alarm is sounded.
2.That procedures to ensure the safety of the students are exercised.
3.That proper authorities and agencies are notified.
4.That internal communication channels are established within the building and at the district level.
5.That planned role assignments are reinforced.
6.That external communications are established.
7.That administrator/designee will be on site during emergency.
The principal will also assume the responsibility for ensuring that all personnel are in-serviced in the contents of the emergency plan. He/she will also update the plan periodically. Drills are to be conducted at least twice each year. Most buildings practice drills once per semester/twice per year.
STAFF WITH CPR/FIRST AID TRAINING
HIGH SCHOOL
Bridget May, R.N.ext. 2504 or call main office 2602
David Percyext. 2353 or call main office 2602
Alternative School
Cyndy Giebler ext. 2350
JUNIOR HIGH
Austin Rhodesext. 2507
Bridget May, R.N.ext. 2504
Donna Kennebeck ext. 2502
Dove Hayes ext. 2502
Susan Hogard ext. 2502
6thGRADECENTER
Frieda Offuttext. 2407
Kim Avery-Smithext. 2410
Christine Langecall main office 2402
INTERMEDIATE
Amberlee Kendrick, R.N.ext. 2313
Emily Hymercall main office 2302
Christina Chandler call main office 2302
PRIMARY 2-3
Building Nurse ext. 2204
PRIMARY K-1
Stacey Whitney, R.N.ext. 2108
Jonathan Wengert call main office 2102
Martha Tate, LPN ext. 2226
Heather Linsheid ext. 2111
Day Care
Hilary Cassatt ext. 2616
SATELLITESCHOOL
EJ Logancall main office 2354
Gwen Seamancall main office 2354
EMERGENCY RESPONSES
DIFFERENT EMERGENCIES – DIFFERENT RESPONSES
No amount of planning and no single manual can exhaustively predict and solve every emergency a school district may face. Different emergencies require different responses. Although this manual is intended to provide a sound framework, the ability of the staff to make sensible decisions and remain flexible in the face of a real emergency is paramount.
3 CATEGORIES OF RESPONSES
1. Shelter in place – This response may include locking classroom doors and continuing instruction as normal until further notice as is seen in some intruder or bomb threat situations, toxic chemical spills outside the building and in other instances, as well. Shelter in place may also take the form of a traditional “lockdown” where doors are locked, windows covered, and all lights are dimmed as may be appropriate in an “armed threat” situation.
2. Take cover – This response may include moving to an indoor designated spot, kneeling down, and covering your head as is seen in a tornado situation. A similar response is appropriate during earthquake emergencies.
3. Evacuate – This response involves removing all staff and students from a room, building, or the entire campus. A small chemical spill may result in students being removed from a room or part of a building. A fire may result in a building wide evacuation. An armed intruder or an actual bomb situation will likely result in an attempt to remove all staff and students to a safe area away from campus.
PERSONNEL ROLES: GENERAL
PrincipalsClearly inform teachers and support staff about the nature of the emergency in such a way as to reduce student panic and alarm. Clearly inform teachers and support staff about the appropriate response. Train faculty members on emergency responses. Hold regular drills to keep staff and students trained. Coordinate the help and responses provided by emergency agencies and staff.
StaffKeep students safe and calm. Dangerous and possible emergency situations should be reported to the principal. When not in direct supervision of students, report to the principal to offer help. Help maintain leadership and order for the safety of all.
What follows are some additional response frameworks that will be useful in emergencies that are more easily predicted.
FIRE/EVACUATION
SIGNAL
The signal will vary by building (in case of loss of electrical power, the signal will be long blasts of a whistle or air horn in the hallways). Maps and evacuation procedures should be posted in each classroom.
STEPS OF ACTION
- Report fire to office (pull alarm or use intercom).
- Close all windows and doors to confine the fire. Turn off lights.
- Evacuate building to assigned place at least 500 feet from the building (see posted map in each room).
- In case of blocked exit, find closest exit.
- Take class list of students.
- Restrooms, hallways, and unoccupied rooms will be checked by designated staff.
- Teacher will double-check room to ensure total evacuation.
PERSONNEL ROLES
PRINCIPALS:Supervise evacuation and check for injuries.
Assign roles to auxiliary persons as needed.
Assign persons to make provisions for warning and
evacuation of individuals with special needs.
SECRETARY:Phone FIRE EMERGENCY 911 OR 649-7524 (non-
emergency: 649-6062)
Notify other buildings on campus and Superintendent.
Take emergency student list with home phone numbers
when leaving the building.
TEACHER:Evacuate and remain with students. Take role at evacuation
site immediately.
AUXILIARY STAFF:Assist with evacuation.
Report to principal to receive possible assignment.
Check bathrooms and other spaces to assure total
evacuation.
TORNADO
SIGNAL
Tornado siren sound is dependent upon building. Make sure building personnel become familiar with their building’s siren sound. Back-up signal: announcements in the hallways by designated authority and air-horn blasts in the hallways. Procedures should be posted in each classroom. Tornado watches and warnings will be monitored by a radio in the central office.
TORNADO WATCH: Conditions for tornado or severe weather exist. Monitor weather closely and be prepared to take action as needed.
TORNADO WARNING: Tornado or funnel has been spotted or is imminent. Take action.
STEPS OF ACTION
- In the event of a tornado watch, each building will maintain a dedicated phone line. Building should also use the two-way radios as land lines may be down. Central office will notify each school building when students/staff should take cover. If tornado sirens sound, do not wait for central office call.
- Students should proceed to their designated position against the walls and assume a kneeling position, head down, with hands covering their heads.
- Students in unsafe locations at the time will go to assigned locations at the direction of the teacher (see map posted in each classroom).
- Teachers must close classroom doors.
- Teachers should keep their class rosters with them and kneel behind their classes to be sure students are following the drill procedure and to verify student count.
- Wait for all clear signal (one long continuous ring) before returning to classroom.
- School buses will not be loaded in the event of threatening weather at dismissal time.
- In an outside office, window blinds are to be closed and office personnel are to use telephones in the inner office, away from interior glass walls in secretary’s area.
- The radio should be located within hearing distance of office personnel, if at all possible.
PERSONNEL ROLES
PRINCIPALS:Supervise students and maintain contact with all staff.
Assign persons to assist individuals with special needs.
SECRETARY:Stay posted near the phone in the office.
TEACHER:Supervise their own class.
AUXILIARY STAFF:Assist with evacuation to safe area.
Check restrooms.
EARTHQUAKE PROCEDURES
SIGNAL: SUCCESSION OF LONG AND SHORT BELLS
If indoors:
- Take cover under a desk, table, bench, or against inside walls/doorways.
- Stay away from glass, windows, and outside doors.
- As soon as the earthquake ends, exit the building by following the fire evacuation policy.
- Wait for directions outside.
If outdoors:
- Move away from buildings and utility wires.
- Stay in an open area. Do not re-enter or go near buildings.
- Wait for directions outside.
Procedures following the earthquake:
- Check for injuries. Do not move seriously injured persons unless they are in immediate danger of further injury.
- Check utility lines and appliances for damage. If gas is smelled, open windows and shut off the main gas valve. Evacuate the building and report the gas leakage to the authorities.
- Check water, electric, and sewage lines. Shut off or discontinue use as necessary.
- Do not reoccupy damaged buildings until appropriate structural, mechanical, and utility inspections have been made.
BOMB THREAT PERSONNEL ROLES
PRINCIPAL:
- Implement “shelter in place.” Lock exterior doors. Stay in class. Await further instructions.
- Call local law enforcement. 649-7070.
- Contact central office personnel.
- Gather information from staff on anything suspicious.
SECRETARY:
- Monitor phones and assist administration.
- Immediately notify the building administration of anything out of place or suspicious.
TEACHER:
- Keep all students in classroom.
- Instruct students in hall to go directly to class.
- If near a restroom, direct students to return immediately to their classrooms.
- Immediately notify the building administration of anything out of place or suspicious.
- Carry on with normal classroom activities.
- Remain in assigned area until notified with further instructions.
AUXILIARY STAFF:
- Check bathrooms and other spaces for other people.
- Immediately notify the building administration of anything out of place or suspicious.
- Report to principal and offer help.
IN THE EVENT AN EVACUATION IS DEEMED NECESSARY, ADMINISTRATION WILL DIRECT EVACUATION PROCEDURES AND UPDATE LOCAL LAW ENFORCEMENT.
Do not use walkie-talkies/cell phones inside buildings
BOMB/EXPLOSIVE THREAT
SIGNAL
INTERCOM ANNOUNCEMENT
ACTION STEPS
- If phone threat is made, ask the caller checklist questions. GET DETAILS. (Complete check list below). Pinpoint the EXACT time and call 1-800-861-5167.
- If threat is made, call Central Office.
- Dial extension 2002 or 2003 when using a district phone.
- Dial 649-5700 or 649-5701 or 649-5729 or 649-7026 if using cell or land line other than district phone.
- Unauthorized personnel should NOT search or disturb items.
FBI BOMB DATA PROGRAM – THREATENING CALL CHECK LIST
- When is the bomb going to explode?
- Where is it right now?
- What does it look like?
- What kind of bomb is it?
- What will cause it to explode?
- Did you place the bomb? Who did?
- Why?
- What is your address?
- What is your name?
Sex of caller: M F Age___ Race___ Length of call___
Caller’s Voice: