Criminal Record Validation Procedures
e-VERIFILE.COM uses the following procedures to "validate" criminal record information prior to reporting them to a client:
1) First, all criminal record history information must be matched to the subject of the search through the use of multiple identifiers. That means that a "verified" criminal record match is based on at least two identifiers. Those identifiers may include (but are not limited to) a combination of any three of the following items: subject's full name, date of birth, social security number, resident address (es), middle name, driver's license number, physical description, etc.
Note: We will report a criminal record as a "verified" match if the court record reflects the subject's name and social security number.
2) In addition, all criminal record information reported by the court researchers, are placed into a specialized Public Record Department. This unit is supervised and staffed by individuals with a paralegal or criminal justice background. It is their function to thoroughly review the findings of the court researchers in order to determine if sufficient information and identifiers were provided. If it is determined that insufficient information or identifiers were returned by the researcher, then he/she will be asked to go back and try and obtain the additional information required. If the researcher cannot find or locate the additional information needed, then our data provider's staff will employ a number of measures to secure the additional information. Those measures include the following:
b) We may pull a national SSN Trace to develop any address information that may match with information found in the court records;
c) Direct contact with either the Dept. of Corrections, District Attorney's Office, or the Parole / Probations Dept., to try to obtain the information necessary to verify and match the record with that applicant;
d) In some cases, we may also pull a state driving record in order to obtain other identifiers from the State DMV that may match with information found in the court records.
3) Finally, the paralegal staff reviews the criminal record information found by the researcher to determine if the time frame and disposition of the record is permitted under Federal and/or state law to be reportable.
Note: Under some state laws, only felony convictions can be reported for the last 7-year period. In others, specific guidelines regulate the release and use of criminal records where the conviction was overturned, or where the individual was granted first offender status, etc. we make sure that information in our reports meet both Federal and individual state guidelines, thereby providing an extra measure of diligence on the part of the end-user (client).
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