Creating an E-mail Signature in OutlookOffice 365(Full Client Version)
1)Open Outlook
2)Open a new message. On the Message tab, in the Include group, selectSignature, and then selectSignatures
3)On the E-mail Signature tab, selectNew
4)Type a name for the signature, and then selectOK
5)Draft your signature in the E-Mail Signature box (you can copy the examples from the second page below and paste them in the signature box, then edit them)
- Type in your name, title, phone, address etc. following the organizational structure below.
- To format the text, select the text, and then use the style and formatting buttons to select the options that you want. (Select Arial font in the styles, sizes, and dark blue color below, to create a consistent look for our institution):
- Montefiore Dark Blue Color instructions
- Highlight your signature that you created
- Select Font Color pull down (Automatic is the default)
- Select MoreColors
- Select Custom Tab
- Enter 0 in Red, 55 in Green, 104 in Blue
- Select OK
- To insert the logo:
- Select and click on the logo from below
- Select Copy
- Go to the E-Mail Signature box
- Place your cursor at the bottom of the E-Mail Signature box
- Select Paste
Name, Credentials(bold, 12pt)
Title(italic, 10pt)
Department (regular, 10pt)
space
Montefiore Medical Center(bold, 10pt)
The University Hospital for Albert Einstein College of Medicine (italic, 10pt)
Address (regular, 10pt)
Phone numbers (regular, 10pt)
Email address (regular, 10pt)
Website (regular, 10pt)
space
[INSERT LOGO]
See below for Montefiore, Emerging Health and CMO formatting examples and logos.
6)In Choose Default Signature, make sure your signature is selected in New Messages and Replies/Forwards
7)To finish creating the signature, selectOK.
8)Test it out. Create a new e-mail message and the signature is automatically inserted before you type your message. Please ensure your signature look like the samples below:
Example 1: Montefiore
John Smith, MD
Director of Operations
Department of Medicine
Montefiore Medical Center
The University Hospital for Albert Einstein College of Medicine
111 East 210th Street, Bronx, NY 10467
718-920-0000 Office
718-920-0000 Fax
Example 2: CHAM
John Smith, MD
Director of Operations
Division of Pediatric Cardiology
The Children’s Hospital at Montefiore
The Pediatric Hospital for Albert Einstein College of Medicine
3415 Bainbridge Avenue, Bronx, NY 10467
718-741-0000 Office
718-741-0000 Fax
Example 3: Montefiore New Rochelle
John Smith, MD
Director of Operations
Department of Medicine
Montefiore New Rochelle
A member of the Montefiore Health System
16 Guion Place, New Rochelle, NY 10801
914-000-0000 Office
914-000-0000 Fax
Example 4: Montefiore Mount Vernon
John Smith, MD
Director of Operations
Department of Medicine
Montefiore Mount Vernon
A member of the Montefiore Health System
12 North 7th Avenue, Mt. Vernon, NY 10550
914-000-0000 Office
914-000-0000 Fax
Example 5: Schaffer Extended Care Center
John Smith, MD
Director of Operations
Department of Medicine
Schaffer Extended Care Center
A member of the Montefiore Health System
16 Guion Place, New Rochelle, NY 10801
914-000-0000 Office
914-000-0000 Fax
Example 6: Montefiore IT
Mary Smith, MD
Director of Operations
Project Services
Montefiore IT
3 Odell Plaza, Yonkers, NY 10701
914-457-0000 Office
914-457-0000 Fax
Example 7: CMO
David Smith, MD
Director of Operations
Credentialing
CMO
Montefiore Care Management
100 Corporate Blvd., Yonkers, NY 10701
914-457-0000 Office
914-457-0000 Fax