Work Instruction
Functional Area: Payroll / Create Child Support Payable Garnishment
Purpose
Use this procedure to create a child support payable garnishment.
Trigger
Perform this procedure when the proper payroll deduction authorization forms are received in the Human Resources Service Center (HRSC).
Prerequisites
None
Menu Path
Use the following menu path to begin this transaction:
  • Select Human ResourcesPersonnel ManagementAdministrationHR Master Data Maintain to go to the Maintain HR Master Data (UC Basic Personnel Data) screen.
Transaction Code
PA30
Helpful Hints
  • The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).
  • On certain screens you may have to scroll to view some data entry fields.
  • All garnishments require a release to stop a deduction.
  • When a Chapter 13 is received, contact the bankruptcy court to verify which existing garnishments are to be stopped or continued.
  • When a non-voluntary tax levy has been entered, the employee is not allowed to start a new payroll deduction of any type.

Work Instruction
Functional Area: Payroll / Create Child Support Payable Garnishment
Procedure
1. / Start the transaction using the menu path or transaction code.
Maintain HR Master Data (UC Basic Personnel Data tab)

2. / As required, complete/review the following fields:
Field / R/O/C / Description
Person ID / Required / Unique Employee Identification number
Example:
10000280
3. / Click .
Maintain HR Master Data (UC Basic Personnel Data tab) (2)

4. / Perform one of the following:
If You / Go To
Know the infotype number or name / Step 5
Do not know the infotype number or name / Step 7
/ The employee’s information is now displayed on the screen. Infotypes created for the employee have a displayed to the right of the Infotype text field.
Maintain HR Master Data (UC Basic Personnel Data tab) (2)

5. / As required, complete/review the following fields:
Field / R/O/C / Description
Infotype / Required / Screen(s) in SAP HR that store HR data; Identified by a name and four-digit number
Example:
0194
You can also type the name of the infotype (Garnishment Document).
6. / Go to Step 9.
7. / Click the tab.
Maintain HR Master Data (UC Payroll Data tab)

8. / Click to the left of Garnishment Document.
/ Scroll down to locate this infotype.
9. / Click .
Create Garnishment Document (0194)

10. / As required, complete/review the following fields:
Field / R/O/C / Description
Start / Required / Date and/or time when operation commences
Example:
02/19/2006
This is the check date.
to / Required / End value when specifying a range of values, dates and/or times
Example:
12/31/9999
The system defaults to 12/31/9999. This date can be overridden in the case of stackable garnishments.
Case no. / Required / Official identification number assigned to the garnishment case by the presiding legal authority
Example:
70010000109
Received / Required / Date garnishment order is recieved
Example:
02/10/2006
This is the date on which the garnishment document is entered into the system. This date does not correspond to the date that the garnishment legally takes effect.
This date will never change. This date is used when there are multiple garnishments to prioritize the deduction order.
Priority / Required / Three-digit number used to identify the priority with which the garnishment will be deducted
Example:
1
Priority assignment: Child Support 1 Chapter 13 1 IRS Levies 2 Educational Loans 2 Creditor Garnishments 3
Jurisdiction / Required / State from which the garnishment document originated
Example:
Ohio
Category / Required / Code identifying the category of the garnishment document that has been issued
Example:
Support
SAP category types are available in the drop-down selection menu. Additional field entries may be displayed upon selecting the garnishment category.
Vendor / Required / Business partner that provides materials or services
Example:
500008
If this is a new vendor, a vendor number must be assigned by the Accounts Payable department. The garnishment order cannot be entered until the vendor number has been assigned. Once the vendor number is entered, the vendor address will default on the screen.
Originator / Required / Vendor who originated the garnishment order
Example:
Court
SAP originator types are available in the drop-down selection menu.
Name / Optional / A word or phrase that constitutes the distinctive designation of a person or thing
Example:
Hamilton County Child Support
This is the name of the company sending the order. This field is only used for informational purposes only, it is not mandatory.
Street / Optional / Street address of vendor/customer
Example:
P.O. Box 145145
City / Optional / City where company is located or ORG unit address
Example:
Columbus
Zip code / Optional / A five or nine digit code used to reference a delivery area
Example:
43215
Remittance / Required / Determines when and how often garnished wages will be remitted to the vendor
Example:
Bi-Weekly - ACH
SAP remittance codes are available in the drop-down selection menu.
11. / Deselect to the left of Issue Separate Check to Vendor.
/ This will send one garnishment payment to the vendor for all employees.
12. / Click .
Create Garnishment Document (0194) (2)

13. / Click .
/ The system displays the message, “Print request for notice letter stored.”
Create Garnishment Document (0194) (3)

14. / Click .
/ The system displays the message, “Save your entries.”
Create Garnishment Order (0195)

15. / As required, complete/review the following fields:
Field / R/O/C / Description
Deduction / Required / Amount to deduct from an employee's earnings
Example:
175.00
This can be either a percentage or a dollar amount that defines how much pay will be garnished.
Blank field (to the right of Deduction) / Required / Description of the deduction
Example:
Pay period amount
SAP deduction value text is available in the drop-down selection menu.
Fed.exempt (35%-50%) / Required / Percentage of an employee's earnings that are exempt from this payroll deduction
Example:
40.00
This field represents the “exempt” percentage of the employee’s earnings. The court order will indicate the “non-exempt” percentage. For example: Garnish 60% of employee’s disposable earnings.
/ The system displays the message, “Record created.”
16. / Click .
Create Garnishment Order (0195) (2)

17. / Click .
/ The system displays the message, “Save your entries.”
Maintain HR Master Data (UC Payroll Data tab) (2)

18. / Click until you return to the SAP Easy Access screen.
/ The system displays the message, “Record created.”
19. / You have completed this transaction.
8/7/2017
Ver: / 01_PY_PA30_Cr Chld Sup Pay Garn_PY1_0.udc
© University of Cincinnati / 1/14
Work Instruction
Functional Area: Payroll / Create Child Support Payable Garnishment
Result
You have created a new non-declining balance child support payable garnishment.
Comments
None
8/7/2017
Ver: / 01_PY_PA30_Cr Chld Sup Pay Garn_PY1_0.udc
© University of Cincinnati / 1/14