CPWA Board Meeting Minutes

January 18, 2017

In Attendance: Tim Robbins, James LeGois, Chris Williams, Jetana Williams, Kim Marin, Barbara Lindner, Gabby Holcomb, Semra , Jaime Cappelletti, Dawn Griffis, Jenn Robbins, Alicia Boone, Jennifer Horne, Angie Rosario, Scott Janes and Missy Mabry

Call to order at 7:12pm

Report from Secretary:

  • Motion to accept November minutes by Alicia and 2nd by Jenn. The December minutes were not available. Approval of those minutes were tabled for a later time.

Election/Appointments:

  • Football Director- Gabby Holcomb was given the opportunity to speak. Will Caviness was not present but had been given an opportunity to speak at the December meeting.
  • Director of Fundraising Football- Barbara Lindner and Semra Leary were both given the opportunity to speak.
  • The floor was open to ask the candidates questions before asking them to step out for the board to vote.
  • Winners: Gabby Holcomb for Football Director

Barbara Lindner for Director of Fundraising Football

  • The board offered Semra the position of Social Media and Volunteer Coordinator with Football. She accepted this position.

Budget:

  • Motion to accept 2016 year end budget by Timmy and 2nd by Kim. We ended the year with $95.47.
  • 2017 budget- Fundraiser fees set for $75
  • Registration Fees for football set for $120
  • Registration Fees for Cheer set for $100
  • Sibling’s discounts set for $15
  • The budget will be posted on our website.
  • The board recommended that this meeting be adjourned because of time spent on the budget. A continuation of this meeting was set for February 1st.

Motion to adjourn was made by Jamiee and 2nd by Gabby.

Meeting was adjourned at 10:38.

Continuation of the January Board Meeting

February 1, 2017

In attendance: All of the above plus Allison and Lisa.

Meeting called to order at 6:40

Football:

  • We currently have 74 kids signed up for flag football.
  • Flyers were sent to the local schools for disbursement.
  • Glacier Clinic will be in Feb
  • We are working on getting coaches for tackle football. Emails have been set out.
  • Our plan this year is to have a Varsity team and no longer have an unlimited team

Cheer:

  • We currently have 101 kids signed up for year round.
  • Head coaches are in place for the fall season.
  • We currently have 74 kids rolling over for the fall season.

Scholastics:

  • Nothing to report

Concessions:

  • The trailer is all cleaned out
  • List of unusable items has been made.
  • We had a gas grill donated but it needs some work.
  • The board voted John Holt into the position of Concession Director.

Fundraising:

  • We will be having a fundraiser event at United Skate in Raleigh. We will receive 100% of admission sales.

Setting up a date in April (trying for the 13th).

  • We need an event request approved for this to take place.

Volunteer/Social Media:

  • Drawing for a free flag football registration from the Facebook post. Drawing will be on Sat February 4th.
  • We need refs for flag football.

Equipment/Field:

Unfinished Business:

  • We are working on getting the final copy of the bylaws and SOPs.
  • Confirmation that football and cheer directors are not part of the Executive Board and do have voting rights.
  • Scott is following up on the land that was donated to the organization.

New Business:

  • Scholarship request approved for Frankie Ribar (football)
  • Scholarship request approved for Kierra, Tatiana, and Janae Hill (cheer).

Open Floor:

  • Online registration is now open for the fall season.
  • There is a payment plan for both cheer and football.
  • Flyers need to go out to the local schools ASAP so that people have time to take advantage of the payment plan.
  • The first fall registration will be on Feb 25th from 10-2. This will for all sports.

Important Dates:

  • Skills and Drills clinic for flag football will be April 1st from 9-1.

Meeting adjourned at 8:30