Councillors Present

COUNCILLORS PRESENT

ChairmanW Harrison

Vice ChairmanH Neale

V Campling (arrived at 8.pm)

C Griggs

J Garbutt

P Tidman

IN ATTENDANCE

L Pilcher (Clerk)

9 members of the public including L Harrison, Reporter from Free Press; County Councillor P Copeland, District Councillor M Seymour

Public Forum.

Discussions took place concerning the boundary stones and their protection.

114 / 7 / ACCEPTED REASONS FOR ABSENCE
Cllr G Richardson ACCEPTED
115 / 7 / DECLARATIONS OF INTERESTS AND CONSIDERATION OF ANY REQUESTS FOR DISPENSATIONS IN ACCORDANCE WITH THE LOCALISM ACT
Members are invited to declare disclosable pecuniary interests and other interests in items on the agenda as required by the Sutton St James Parish Council Code of Conduct for Members and by the Localism Act 2011. There was none.
116 / 7 / TO CONSIDER THE MINUTES of meetings held on 20th July 2017. RESOLVED
117 / 7 / TO CONSIDER RECENT PLANNING APPLICATIONS
a)Reference: H20-0525-17 Decision APPROVED
Off Taylors Drove, Sutton St James
Reference: H20-0524-17 Decision APPROVED
Off Taylors Drove, Sutton St James
b)Reference Number:H20-0703-17
Type:FULL Decision APPROVED
Proposal:Extensions and alterations
Location:TILNEY FIELDS BROADGATE
Applicant:Mr and Mrs N Dobson
Approved by Sutton St James Parish Councillors 1.8.17
c)Reference Number:H20-0733-17
Type: FULL
Proposal:Extension to dwelling
Location:TANGLEWOOD 3 JARVIS GATE
Applicant:Mr & Mrs P Defries
APPROVEDby Sutton St James Parish Councillors 1,8,17
d)Reference: H20-0814-17 Decision APPROVED
Development: Link existing dwelling and garage building to create a family home - approved under H20-0316-17. Amendments to include position of wall to rear of house and reposition of windows Location: 67 Chapel Gate Sutton St James Spalding
e)Reference: H20-0803-17 Decision APPROVED
CONDITIONCOMPLIANCE
Development: Details of hedge planting along southern boundary (Condition 5 of H20-0524-17)
Location: Land Off Taylors Drove Sutton St James Spalding
f)Reference Number: H20-0859-17
Type: FULL
Proposal: Proposed rear extension
Location: Ibsley 17 Fishergate~
Applicant: Mr & Mrs Lee
APPROVED
RESOLVED
118 / 7 / COUNTY COUNCILLORS REPORT
There is a proposal to increase the A17 to 3 lanes. Other A roads increased to 3 lanes have now been reverted to 2 lanes.
119 / 7 / DISTRICT COUNCILLORS REPORT
Leases for the available office space are now underway. The front desk is now cashless.
120 / 7 / TO CONSIDER REPORTS FROM OUTSIDE AGENCIES
a)Lincs Alert - 3 alerts posted onto website concerning cold calling, illegal waste operators, and a survey on neighbourhood policing.
b)Highways and Environment Report
It is understood the overgrown hedges on Jarvis Gate are owned by either Social Housing or Highways. Cllr, H Neale will investigate the owners of the overgrown hedges on New Fendyke. There is fly tipping in Horsemoor Drove- Clerk to advise Highways.
RESOLVED
Email - P Hinks concerning fly tipping and refuse collections. NOTED
121 / 7 / TO CONSIDER PARISH MATTERS
a)Chairman's Report - The speed data is currently being downloaded, but has not yet been forwarded to the relevant organisations.
b)Councillor's Report
Cllr C Griggs reported the Village Sign has been repainted by a volunteer who reported that repairs will be needed in the Spring.
Cllr J Garbutt reported speed gun training will be available for volunteers in the future.
The Church wall and Parish Council notice board need the ivy cut back as does the yew tree in the Church.
Clerk to look for handy man to undertake this.
RESOLVED
c)Clerks Report

Proposed Planning Training. Thursday 28th September 7.30 at SHDC is now confirmed.

NOTED

IOC Registration - new regulations- Clerk to attend a seminar on 22nd November. SSJ PC are required to pay.

RESOLVED

LALC AGM on 17th October 2017 Cranwell Village Hall.

NOTED

Clerks Appraisal - Date and time - Cllr B Harrison to organise.

RESOLVED
d)Parish Magazine - nothing to report, last date for entries 30th October.
e)Christmas Lights Competition. Judges - C Willows and W Webb and have agreed but the 24th December 2017 is not viable. Cllr P Tidman to be the 3rd judge and driver for the judges. Clerk to advertise on the website, magazine, school, youth club, and notice board and deal with the arrangements.
RESOLVED
RESOLVED
f)Sutton St James Boundary Stones Report and information supplied by Mr P Thatcher. This was discussed during the Public Forum and the item brought forward. The Council are aware of these stones and have made some repairs to them. The stone at White Cross is in need of some attention. Clerk to investigate funding for repairs and maintenance.
RESOLVED
122 / 7 / TO CONSIDER CORRESPONDENCE
a)Email from LALC - Community Collaboration Project NOTED
b)Email from LALC - Pharmaceutical Needs Assessment Questionnaire - Deliveries can be arranged via the surgery. NOTED
c)Email - People with Learning Disabilities NOTED
d)Email from LALC Citizenship & Civic Engagement NOTED
e)Email - Community Wildlife GrantNOTED. Clerk to place notice into the magazine.
f)Email from C Willows concerning road safety. NOTED
g)Letter concerning change of Insurers. Clerk gained information from a course attended. Council agreed to pay the costs of the course.
RESOLVED
123 / 7 / TO CONSIDER PARISH RESPONSIBILITIES
a)Play Areas - Bells Drove improvement - emptying of waste bin and supply of black sacks. Sacks and gloves to be provided to the volunteer who assists with the emptying of the bins. Clerk to contact SHDC to confirm which bins are emptied.
RESOLVED
b)SSJS&RG (Hoyles Sports Field).

The dugouts at the Sports Field have the same planning requirements as bus shelters, and only need the permission of the Parish Council. A new dug out has been installed by volunteers.

NOTED

Dirt Bumps - how much room would they need and would they impede the long term plans for the Field. To be re considered when charity status is in place.

RESOLVED

Information from Fields In Trust. Clerk to seek legal advice.

RESOLVED

The committee now have a new Notice Board to replace the one on the Church Green. Clerk to forward bus timetable to M Milchard for the new notice board. RESOLVED

c)Needham Green - receipt of application from Land Registry and further information concerning ownership. NOTED
d)Repeat letter from SHDC concerning Highway Verge Grass Cutting. NOTED
e)Repair and refurbishment of the Village Sign. Dealt with in item 11217(b)
f)Purchase and placement of Flag Pole next to the Village Hall Sign. Clerk to obtain estimates. RESOLVED
g)Traffic Management through the Village. Sleeping Policemen and chicanes cause pollution and extra noise. Clerk to contact Rt Hon J Hayes with a view to obtaining a restriction of 7.5ton with access only through the village as Sutton St James has companies with approximately 30 heavy goods vehicles situated within the village.
RESOLVED
h)Signing of grant cheque for SSJ Football Team from Grange Farms Trustees.
RESOLVED
124 / 7 / TO CONSIDER THE FINANCES
a)To receive July & August 2017 Bank Reconciliation RESOLVED
b)Income & Expenditure July & August 2017 RESOLVED
c)August & September 2017 Payments RESOLVED
d)Budget Analysis 2017-18 RESOLVED
e)Conclusion of Audit RESOLVED
f)Mandate Change Form - still to be completer. NOTED
125 / 7 / ITEMS OF INTEREST
a)The Clerk Magazine NOTED
b)Clerks & Councils Direct NOTED
126 / 7 / ITEMS TO BE INCLUDED ON THE NEXT AGENDA
127 / 7 / TO CONFIRM THE DATE OF THE NEXT MEETING provisionally scheduled for 19thOctober 2017 but changed to 26th October.

The meeting closed at 9.17pm

Signed …………………………………………………………………..

Date ………………………………………………………………………