COUNCIL MEETING CITY OF HENDRUM, MINNESOTA
May 9, 2011, 7:30 P.M. PO BOX 100, 308 MAIN STREET E.
PAGE 1 of 4 HENDRUM, MN
PRESENT: M. Alm, C. Johannsen, K. Kjersten, and M. Smart. Also present: N. Kjersten, Clerk-Treasurer; andJ. Johnson, Maintenance. Absent: M. Person.
CALL TO ORDER: Mayor Johannsen called the meeting to order at 7:36 P.M.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited.
CITIZENS’ FORUM: No Forum.
CONSENT AGENDA: MOTION: M. Alm moved, seconded by M. Smart, to approve the Minutes from the regularly scheduled council meeting on April 25, 2011.
Ayes: Alm, Johannsen, Kjersten, and Smart. Nays: None
Absent: Person.
MOTION DECLARED PASSED
APPROVAL OF AGENDA: MOTION: K. Kjersten moved, seconded by M. Smart, to approve the Agenda with the following additions: under Maintenance: 1. Waterline at Haylett; under Fire Department: 1. Fire Truck Replacement fund; and under New Business: B. Resolution to Declare May as Beautification Month.
Ayes: Alm, Johannsen, Kjersten, and Smart. Nays: None
Absent: Person.
MOTION DECLARED PASSED
REPORTS OF OFFICERS AND DEPARTMENT HEADS:
CLERK-TREASURER’S REPORT: Council members reviewed the Monthly Financial Report. Discussion took place.
MOTION: M. Smart moved, seconded by K. Kjersten, to approve the Monthly Financial Report.
Ayes: Alm, Johannsen, Kjersten, and Smart. Nays: None
Absent: Person.
MOTION DECLARED PASSED
Claims in the amount of $9,187.22 were presented and reviewed.
MOTION: M. Smart moved, seconded by M. Alm, to pay approved claims in the amount of $9,187.22.
Ayes: Alm, Johannsen, Kjersten, and Smart. Nays: None
Absent: Person.
MOTION DECLARED PASSED
COUNCIL MEETING CITY OF HENDRUM, MINNESOTA
May 9, 2011, 7:30 P.M. PO BOX 100, 308 MAIN STREET E.
PAGE 2 of 4 HENDRUM, MN
Pop Machine Policy- N. Kjersten stated that a pop machine policy had been drawn up for approval to ensure a checks and balance system regarding the pop machine inventory and fund collection.
MOTION: M. Alm moved, seconded by M. Smart to adopt a Pop Machine Policy to ensure a checks and balance system regarding the pop machine inventory and fund collection.
Ayes: Alm, Johannsen, Kjersten, and Smart. Nays: None
Absent: Person.
MOTION DECLARED PASSED
2012 Budget: The Clerk will be mailing out a questionnaire in regards to budgeting for the Council to fill out and return to the Clerk’s Office for the June council meeting.
FLOOD REPORT: No Report
DIKE REPORT: Mayor Johannsen stated that prior to the work being done on the levy, the Welcome to Hendrum signs need to be taken down and put into storage.
ENGINEER’S REPORT: Well Update: J. Johnson reported that Tyson Hajicek is working with Thein Well to set up a time for the project to be completed.
MAYOR’S REPORT: No Report.
MAINTENANCE REPORT: J. Johnson reported that Eric Hanson wants water hooked up, as he is building a house on Haylett. Discussion took place on options available for the water hook up. The City will get quotes for the cost on the different options.
FIRE DEPARTMENT: M. Smart reported that the Fire Department is asking the City to assist financially in the planning of equipment and truck replacement. Discussion took place on how the City had put money aside for the Fire Department in the past and how the money raised by the Fire Department’s fundraisers are being saved to replace the 1986 Fire Pickup. Council will review when planning the 2012 budget.
POLICE DEPARTMENT: M. Smart reported that the Tahoe is going to need to be replaced at some point and that the City should start planning for this expense. Council will review when planning the 2012 budget.
OLD BUSINESS: Zoning Ordinance: No Update
Building Rental Inspector: Mayor Johannsen is going to call Brad Bail of Indepth Inspection for a proposal.
Nuisance Ordinance: Nuisances were discussed and the City will follow up on violations.
COUNCIL MEETING CITY OF HENDRUM, MINNESOTA
May 9, 2011, 7:30 P.M. PO BOX 100, 308 MAIN STREET E.
PAGE 3 of 4 HENDRUM, MN
FM Diversion: Mayor Johannsen stated that the Corps will hold a Downstream Informational Meeting concerning the impacts of the diversion on May 26, 2011 at the Norman County West Elementary gymnasium in Hendrum, open house at 6:30 PM and presentation at 7:30 PM.
Red River Downstream Flood Control Group/Joint Powers Agreement (JPA): Mayor Johannsen stated that the meeting that was supposed to be held on May 4, 2011 was postponed to May 11, 2011 at 7:00 PM at the Halstad Telephone Company. The JPA needs to decide if the JPA is going to hire Lindquist and Vennum to submit comments on the Supplemental Draft Feasibility Report Environmental Impact Statement on behalf of the Red River Flood Control Impact Group. Council was asked which way the City would like Mayor Johannsen, to vote on behalf of the City.
MOTION: M. Alm moved, seconded by M. Smart, to have Mayor Johannsen vote in favor of hiring Lindquist and Vennum to submit comments on the supplemental EIS on behalf of the Red River Flood Control Impact Group.
Ayes: Alm, Johannsen, Kjersten, and Smart. Nays: None
Absent: Person.
MOTION DECLARED PASSED
Upper Becker Dam Appeal: No Update.
Hometown Aditude- Mayor Johannsen stated that if the City decides to do the billboard adverting again, colors and font-style will be adjusted and that Hometown Aditude will try to get the Westside read on the billboard on the corner of Highway 75 and Highway 10. The Westside read was already taken when the City looked into putting up a billboard. The new website layout is completed, however it still contains the old copy from the old website. Once the new copy is written, it will then be substituted in place of the old copy. The brochure will then be developed from the new copy of the new website.
2011 Spring Flood: Discussion took place on the post-flood cleanup. Individuals are still picking up sandbags. The Norman County West 5th and 6th Graders are interested in a community project and will be asked to help with sweeping up sand and cleaning up the park. M. Smart spoke with Sarah Tommerdahl to see if the Rec Club would sponsor a cleanup night.
Street Repair: Discussion took place on repairing the problem on Hancock Street and the possibility of the county including it in with the bids for the asphalt patching that the County will be doing this summer. (Hancock Street repair costs would still be at the City’s expense.)
Discussion took place on graveling West Gordon Street from Highway 106 to Quincy.
COUNCIL MEETING CITY OF HENDRUM, MINNESOTA
May 9, 2011, 7:30 P.M. PO BOX 100, 308 MAIN STREET E.
PAGE 4 of 4 HENDRUM, MN
MOTION: K. Kjersten moved, seconded by M. Smart, to gravel West Gordon Street.
Ayes: Alm, Johannsen, Kjersten, and Smart. Nays: None
Absent: Person.
MOTION DECLARED PASSED
Wages: Discussion on cost of living increases other cities have given took place. Discussion also took place on the Maintenance Assistant wages.
MOTION: Mayor Johannsen moved, seconded by K. Kjersten, to give a 3% cost of living increase for Maintenance Supervisor, Clerk-Treasurer, and Police positions; and a $2.00 per hour increase for the Maintenance Assistant position.
Ayes: Alm, Johannsen, and Kjersten. Nays: None
Absent: Person.
Abstained: Smart.
MOTION DECLARED PASSED
NEW BUSINESS: Animal Ordinance-Chicken Coops: Discussion took place on adding a section to the Animal Ordinance to allow Chicken Coops in town and how other cities are allowing chicken coops in town to aid in egg production, in a movement to become more self sufficient in raising food. Tabled so research can be done.
Beautification Month: Council had agreed at the April meeting for May to be beautification month, and a resolution needed to be done.
MOTION: K. Kjersten moved, seconded by M. Smart, to adopt Resolution #2011-07, Declaration of May as Beautification Month.
Voting Aye: Alm, Johannsen, Kjersten, and Smart. Nays: None
Absent: Person.
RESOLUTION DECLARED PASSED
ANNOUNCEMENTS:
May 9, 2011 – Regularly Scheduled City Council Meeting
May 10, 2011 – Clean-Up Day
May 30, 2011 – Memorial Day (All City Departments Closed)
June 13, 2011 – Regularly Scheduled City Council Meeting
Having no further business, the meeting adjourned at 9:42 P.M.
The above minutes are unofficial until approved at the next regularly scheduled council meeting on June 13, 2011.
Respectfully Submitted,
§_Nicole Kjersten__
City Clerk-Treasurer