Cotswold Model Car Club
AGM 12 October 2015
Held at Ingleside House, Cirencester
Meeting started @ 19:35
Attendees - Ian Coates, Gareth Coates, Richard Pogorzeisk, Richard Williams, Adrian Garlick, Michael Pople, George Pople, Joe Keaveney, Gary Dyson, Steve Woodhams, Mariana Dyson, Nick Sprately and PN Vater
1. Apologies for absence-Michael Warren, John Townsend and Stuart Williams
2. Acceptance of 2014 AGM Minutes was unanimous - Joe Keaveny requested amend Geoff to George on the attendance list.
Proposed: J KeaveneySeconded: Richard Williams
3. Chairman’s Report
A big thanks to Nick Sprately for providing the new rostrum during the year. A big thank passed to Steve Woodhams for joining the committee. Ian thanked the whole committee for all support they have provided during 2015.
During the Chairman Report the question raised from the floor reference relation with Airport/Airfield and CMCC. Ian informed attendees that legal representative from the CMCC and the Airport are to resolve outstanding issues with the proposed current lease. One of the outstanding issues, is the following :
" Break Date: A date which is at least 6 months after service of the Break Notice."
4. Treasurer’s Report
Steve advised that he was resigning from this position. Please see Final Profit and Loss for 17 Oct 14 - 11 Oct 15 spreadsheet. At the end of the Treasurer's Michael Pople raised the following question:
What is the outstanding money going to be used for during 2016?
Ian Coates advised that £3000 is reserved in case the club requires to purchase a new AMB decoder, this leaves a budge of £7000. Suggestions being proposed for 2016 to use the remaining funds are:
- Pit area to be fitted with pit tables
- Track Repairs and maintenance
Richard Williams suggested that some of these funds be used to purchase get ready to run cars to enable children the opportunity to have a go at model car racing and to get school to come and use the track.
Joe Keaveney advised that during 2015 the best event to promote juniors was during the HPI challenge.
5. Secretary’s Report
New post, enjoying the role. Great to see all the racing at the track and that the racers are benefit from the new covered rostrum.
6. Election of Officers
The outgoing committee resigned except the Secretary while the election of the officers took place.
Executive CommitteeProposerSeconder
Chairman - Ian Coates S WoodhamsA Garlick
Vice Chairman- Nick SpratleyG DysonA Garlick
Treasurer- Gareth CoatesI CoatesR Williams
Secretary Resigns
-Mariana DysonI CoatesG Coates
General Committee
Membership Sec- Mariana DysonR WilliamsG Coates
Safety Officer- Joe KeaveneyI CoatesG Coates
PR/Facebook- Joe KeaveneyR WilliamsA Garlick
Maintenance- Neal VaterA GarlickI Coates
As only one person was proposed for each role, they were elected to their nominated positions unopposed.
Section Reps
Electric- G DysonJ KeaveneyA Garlick
Electric- G CoatesJ KeaveneyA Garlick
Nitro- N SpratleyJ KeaveneyM Dyson
Nitro- Ady GarlickI CoatesG Coates
Bikes- N VaterA GarlickN Spratley
All were welcomed onto the committee.
8. Proposals : four proposals was presented during the meeting.
Proposal 1: Moving Starting Grid
To move positions 1 and 2 on the starting grid back in line with 3 and 4, shuffle the whole grid in this way, leaving a grid of 10 rather than 12. The reason for this proposal is that those starting 1 and 2 have a significant advantage of the remainder of the grid due to their starting positions being so close to the first corner.
After a short discussion the above proposal was voted on with the following result,
For - 2
Against - 9
Abstain - 1
This proposal was unsuccessful.
Proposal 2: Moving Starting Grid
To have an additional starting grid on the back straight.
After a short discussion the above proposal was voted on with the following result:
For - 9
Against - 1
Abstain - 2
The attendees approved that the committee can decide the starting positions on the back straight.
Proposal 3: Racing Anti Clocks during Club Championship
To run the track anti-clock wise on alternate club championship meeting: 50% clockwise and 50% anti-clockwise in the club championship series.
The track is a new challenge when run anti-clockwise, plus the current fixed track design limits the opportunity to have differing layout in either direction.Other than the start grid numbers being reversed the only issue I could foresee is that the raised curbing opposite marshal point 7, and to a lesser degree marshal point 4, could prove to be a hard/expensive on the cars if you make an error as you're going faster on approach than when running clockwise.This has been proposed by John Timberlake.
This proposal was not voted on during this meeting due to non availability of proposer. The committee is discussing this suggestions for a possibility for 2016.
Proposal 4: Non Members usage of track
This proposal was received from the floor, with non members to track between 01 October 2015 - 31 December 2105 with a surcharge of £15.00.
After a short discussion the above proposal was voted on with the following result:
For - 4
Against - 3
Abstain - 3
This proposal was unsuccessful.
9. AOB Items
Joe Keaveney recommended that the club constitution section 4 required amending. However Mariana Dyson received an updated club constitution from Steve Woodhams at the meeting and will update the club constitution and pass to Joe Keaveney to included on the club website.
George Pople raised a query on the safety fence on pit lane, Mariana Dyson was able to provide minutes from CMCC last committee meeting which states that this issue is being tracked under our track maintenance.
George Pople asked if it was possible to pay membership fees by Direct Debit, unfortunately this is currently not possible. Members are able to pay for membership fees via PayPal.
Joe Keaveney presented the 2015 Club Championship trophies
17.5 Blinky
1st - John Timberlake
2nd - George Pople
3rd - Sara Keaveney
13.5 Boosted
1st - Christ Gunter
2nd - Gary Dyson
3rd - Joe Keaveney
Nitro
1st - John Zotti
2nd - Steve Woodhams
3rd - Ady Garlick
Brian Hook Trophy
1st - Michael Warren.
2nd - Oliver Williams
3rd - Tim Bunty
Each individual will receive free Membership for 2016.
Meeting closed @21:22 on 12 October 2015
Mariana Dyson
Secretary
Cotswold Model Car Club