Minutes of May 1, 2013 OISTAT
Costume Design Group Meeting in Vigan, Philippines
Chair: Lise Klitten called the meeting to order at 10:00 AM
Vice Chair for Americas: Laura Crow in attendance.
Members present: Rolando De Leon, Joy Rago and Nic Ularu
Vice Chair for Asia: Kazue Hatano had a broken ankle and had to decline
Countries attending from OISTAT in the Philippines:
Philippines, Belgium, Romania, Finland, Sweden, Denmark, USA , Netherlands, Bangladesh, Soviet Georgia, Japan, Brazil, Indonesia and Thaiwan. (OISTAT EC meeting was held also in Vigan)
Regrets from CDG: Kazue Hatano (Japan), Rosane Muniz (Brazil), Tali Itzhaki (Israel), Sunniva Thelestam (Sweden), Rita Geerts (Belgium), Graham Cottenden & Hilary Baxter (UK), Alexandra Bonds & Margaret Mitchell (USA), Tina Matthulessey (Netherlands), Igor Rousanoff (Russia)
Discussion of organization name:
Proposal “Costume Design Working Group”
Adding the "Design" gives more prestige to organization
An organization of Designers, not Costumieres
Proposal to simplify the name to “Costume Design Group”
Costume Design Group passed. Acronym is now “CDG” not “CWG”
Discussion about a Logo:
Nic Ularu will plan a contest.
Proposals accepted from members and students
Up to 3 proposals per person for logo
Should be nicelycombined with OISTAT logo
Logo should be for new name Costume Design Group
Deadline will be posted on the Facebook page
Proposals voted on by all the members of CDG
Facebook votes monitored by Lise Klitten
Logo needs to blend easily with titles:
Chair
Director of Programming
Instruction manual to plan a future meeting:
The leaderof the event needs atitle to apply for funding
Title will be "Director of Programming"
Any meeting planner will automatically have this title.
A formalLetterhead will be madeavailable to any meeting planner
with OISTAT logo, CDG logo and title “Director of Programming”
Any solidproposal should be submitted with the support of
theOISTAT CDG if possible.
The person planning the event needs an instructions letter.
The Costume Design Group (by: Rosane Muniz, Sofia Pantouvaki and Simona Rybakova) is working on a guide for CDG members with instructions to having meeting, this is to be announced at the next business meeting in Wales September 11th. 2013.
-Future Meeting:
Fall 2013 – Cardiff, Wales at the “World Stage Design”
Jan 2014 – Antwerp, Belgium “Fashion & Costume: A Discussion”
Symposium in Breda/Brussel and “Paper Costume Exhibition”.
Extra is Ghent and Brugge
Aug 2014 – Rio, Brazil. Theme is not announced yet,
Could be focus around Carnival Costume Design.
-Proposals future meetings:
June 2015 – Sibiu, Romania for a PQ style CostumeExhibition
NicUlaru will be in Sibiu in June to have talks.
Sibiu might be interested in an annual event fordesigners
at the time of their International Theatre Festival in June.
Festival has been moved to June for best weather conditions
June 2015 - Moscow, Russia “Costume Design Exhibition”
Exhibition at the Bakhrushin CentralTheatre Museum
Will openjust prior to the PQ 2015
Planned to stay open through the summer.
Designers asked to send design proposals to Igor Roussanoff or
Designs can include anything from the past 60 years.
An art gallery exhibit of design renderings of artistic value.
Fall 2016 – Philippines “World Costume Festival”
Carnival and Street Costumes.
Website:
Sophia Pantouvaki & Rosane Muniz is working on the website
together tocreate a structure to work within the existing OISTAT sitedesigned in Taiwan.
Picture Gallery – is done with the items send in by now.
The old website will be kept as History Website connected to the new website
Showing past history of events.
Laura will work on the structure of the old site.
Minutes by Laura Crow
Pics from the Wold Costume Parade 2013 in Vigan. Member of the Jury Laura, Nic and Lise
1.price Golden Medal Indonesia
2.Price Golden Medal Japan
3. Price Golden Medal Philippines
Letter of invitation from the Brazilian OISTAT members
To the NationalOISTATCentres,Individual Members,Associate Members,
EducationDelegates, Performance DesignDelegatesandResearchDelegates.
OISTAT Education, OISTAT Performance Design & OISTAT Research Conference
Brazil│August,10th – 15th, 2014
E-Scapes
The exploration of escapingtraditional boundariesof Performance andits Design
We welcome theEducationdelegates, Performance DesigndelegatesandResearchdelegatestoattend aConference and Joint Meeting in August10th – 15th 2014, inSão Paulo, Brazil.
E-Scapes│
Theexploration of escaping traditional boundaries of Performance and its Design
It is an inflection created from the words SCAPE and ESCAPE with theintention of bringing not only the sense oflocation or place (SCAPE) but theaction of escaping normal boundaries (ESCAPADE); to look forward, of breakingrules, to rethink, to begin anew. This is to not only suggest moving out fromthe traditional space of theatre but toexplore the designers’ attitude in thecontemporary.
We aim to create aconference that will develop discussion of common interest to all disciplinesof Education,Performance Design and Research alike. Also to provide a fruitfulencounter in which we can find inspiration for thecontinuity and development intocollaborative projects between OISTAT Performance Design and Education.
We invite you all to present and discuss your work or the work of otherinspirational practitioners, from past or present.This should include ideas,theories and research, the processes used and the results that have emergedthrough breakingthe boundaries of conventional practice.The topics listed below suggest the areasfor discussion:
-From the directors and designers attitude of escapingthe conventional, to a cultural identification and itsinfluence into thevisual
aspects of the performance today.
-The impact of new technology on the performanceaesthetics and the relationship with the audience. Alsoconsidering the diverse
usage - application and adaptation - of these new technologies in the practiceof thecontemporary performance.
-Lighting, sound, stage and costume design have beenpushing the boundaries for many years, not only intraditional theatre but in
public spaces, exhibitions and museums, as installations that can stand aloneas uniqueart forms.
-How to educate students, as well as young andestablished practitioners with the use of these tools and ideas.
Venues
Wewish to include a number of different institutions and venues in the conferenceand hold activities at them. It ishoped that these institutions will supportthe conference and in return they will be given a closer interaction andunderstanding of OISTAT and its activities. The names of the institutions anddetailed agenda will follow.
Among the Theatre groups and Theatres, we wish to include visits andparallel program with are: Teatro Alfa, TeatroBrincante, Teatro Oficina,Teatro da Vertigem, Theatre groups of Praça Roosevelt area etc.
Planof Activities
The activities we are proposing are:
1.Workshop– We are workingon a partnership with Universities that could help in developing a workshopprogram to take place a week or two weeks before the meeting, so the group andits leader can present the result in anopen presentation during our program. Wewill also make a call and a selection for workshop projects.
2.Conferences– a total of 3presentations: 2 presentations given by invited professionals and 1presentationabout the above mentioned workshop process and results. (eachsection duration is 1h);
3.Symposium– We will send outa call for papers as it is important for the participants to share with thegroup new research that they may be working on or reporting on a recentlycompleted project. We are proposing: 3 to4 sections of presentations ofpapers, lectures presentations for everyone to attend. (each section has 1h20and iscomposed of 3 lectures with a debate at the end).
4.Roundtables– 2 to 4 sectionsofsimultaneousround tables focusedonquestions dealing with eachcommission and individual proposals(the estimated timefor each section is 1h30);
5.Working meetings sessions– a total of 3working sessions:
1 open session of each commission (simultaneously, theestimated time for each section is 2h);
1 closed session for each commission and workinggroups (simultaneously, the estimated time for eachsection is 2h);
1 closed session reuniting both commissions at theconclusion of the conference (the estimated time foreach section is 2h).
6.Pecha Kucha– Open for all thepublic, we propose 9 presentations of 5 min each, divided into three sectionsfollowed by 10 min of discussion each. (Total time of 1h15). We will send out acall for images /presentations to be sentin advance and a selection of.
7.InternationalSchool Panel– Series of recruitment presentations from thevisiting Education members toBrazilian students.
8.Side Program– Visits toAteliers, Theatre Groups, Theatre Tours, Performances and others.
9.Exhibition–Exhibition of Braziliantheatre design. Including an exhibition of World Stage Design andScenofest inanticipation of World Stage Design and Scenofest 2017.
10.Catalogue– we are lookingfor possible partnerships to produce a printed catalogue to publish the papers,the work of exhibitors, side activities and projects. This will include thepapers that were not presented at theconference, encouraging input from peoplewho are not able to attend and increasing the content beyond what wasavailableat the conference.
Call for the workshop projects, papers, presentations and posters/displayson the theme of the Conference will be sendlater.
Conditions
This is a lowbudget meeting therefore delegates must be responsible for all costs relatingto airfares andaccommodation for the period of the event in Sao Paulo: 10-15thAugust, 2014 (5 nights).We will organize also aconference side-programof threedays to Rio de Janeiro, from 15thto 17thAugust forpeople who interested.The hostwillprovide the visiting OISTAT members withinformation about travelling and hotels.
Further informationwill follow before the end of the year.
Arrangements have been made between ArtistProfessor, Doctor of Arts Reija Hirvikoski, Chair of OISTATPerformance Design;Senior Lecturer in TechnicalStudies & Production Ian Evans, chair of OISTAT Education;Professor DoritaHannah (PhD), chair of Research; Rosane Muniz,Aby Cohen and Fausto Viana,Brazilian membersof OISTAT.
Aby Cohen
Performance Designer
Curator of Brazilian National Exhibition for PQ’11
Professor of Scenography at the FBA – University of Belas Artes – SaoPaulo
Brazilian member of OISTAT Education
Member of WSD2013 Exhibition and Design as Performance Curatorial Panel
Email:
Rosane Muniz
Journalist andCostume Design Researcher / Professor
Curator ofBrazilian Extreme Costume Exhibition for PQ'11
Professorat the FBA – University of Belas Artes – Sao Paulo
Brazilian member of Costume Design Group (OISTATPerformance Design)
Email:
Fausto Viana
Set andCostume Design Professor
Curatorof Brazilian School Exhibition for PQ'11
Universityof Sao Paulo- Brazil
Brazilianmember of OISTAT Research
Email:
Reija Hirvikoski
Artist Professor, Doctor of Arts (DA)
Stage and Costume Designer
Chair of OISTAT Performance Design
Curator of Finnish National Exhibition for PQ’11
Member of WSD2013 Curatorial Panel
Email:
Ian Evans
Senior Lecturer inTechnical Theatre and Production - Royal Welsh College of Music and Drama
Chair of OISTATEducation
TechnicalDirector, Transformation & Revelation, UK National Exhibition of Design forPerformance, PQ 2011,V&A Museum London.
Technical DirectorWorld Stage Design 2013
Email:
Dorita Hannah
PerformanceDesigner/Architect/Academic
Chair of OISTAT Research
Visiting Scholar: NYU TischSchool of the Arts
Visiting Professor: SUNYBuffalo (USA) Roskilde University (Denmark) NACTA (China)
Design Director: Fluid States,PSi 2015
Research Curator: WSD2013
Theory Curator: PQ 2015
Email:
Prague Quadrennial 2015 Starts with the SharedSpace Project NOW: Follow our newsletter carefully to take part in dozens of scenography symposia, workshops and exhibitions held during the next three years in 16 European cities! Organized by the Prague Quadrennial and 12 European institutions, the new research and artistic project SharedSpace: Music, Weather, Politics is open to all scenographers, theatre-makers, architects, theorists, art professionals, students and the wide public. Symposia, exhibitions and educational modules will be held in several European countries with rising intensity, leading to the culmination point at the Prague Quadrennial of Performance Design and Space 2015. Get ready for the official announcement of PQ 2015 this autumn! September 2013 | Announcement of PQ 2015 and its artistic concept November 30, 2013 | Deadline of individual countries and regions to apply for participation in competitive sections of PQ 2015 April 2014 | International symposium for curators of individual countries and regions (Prague, CZ) SharedSpace is organized by Prague Quadrennial(CZ) in cooperation with: Finnish National Gallery, Museum of Contemporary Art, Kiasma Theatre; New Theatre Institute of Latvia; Santarcangelo dei Teatri; Victoria and Albert Museum; Theatre Faculty Utrecht School of the Arts; Academy of Performing Arts in Prague; The Royal Central School of Speech and Drama; Centre for Creative Actions IMPACT Macedonia; Center for Polish Scenography, Silesian Museum; Zbigniew Raszewski Theatre Institute; University College of Østfold, Norwegian Theater Academy; The Swiss Arts Council Pro Helvetia; School of Visual Theatre Jerusalem. Prague Quadrennialis organized and funded by theMinistry of Culture of the Czech Republic and realized by theArts and Theatre Institute.
With the support of the Culture Programme of the European Union.
Minutes from Performance Design business meeting
1 Performance Design Commission Meeting
Minutes Monday, March 25th, 2013; 2.00pm–3.00pm Merry Rendezvous Hotel Shanghai – Conference Room
Chair: Reija Hirvikoski
Secretary: Carl Walling
Members & Guests Present: Henk van der Geest, Monica Raya, Hazem Shebl, Piroska E. Kiss, Fausto Viana,Carl Walling, Jennie Yeung, Kazue Hatano, Marina Raytchinova, Gerbrand Borgdorff, Kathy Hong, Dorita Hannah, Lise Klitten
Absent from the meeting due to late arrival Sunniva Thelestam
Handouts:Shanghai Performance Design Meeting Agenda (sent electronically prior to meeting)
The meeting was called to order at 2.10 pm.
A sign in sheet was passed around during introductions.
Review of Meeting Minutes & Chair’s Report (Reija Hirvikoski)
Reija summarized the events of the March 2012 Las Vegas meeting. The minutes were discussed. The minutes were approved by unanimous consent.
There was a brief discussion about the recent commission name change from Scenography Commission to Performance Design.
In addition, the Costume Working Group is now the Costume Design Group.
After the Las Vegas meeting, Reija forwarded the commission name change request to the Executive Committee (EC). During the Executive Committee/Governing Board (GB) meeting in Cyprus the change was approved.
Reija encouraged members not to be concerned about the change from scenography to performance design.
Reija was invited to a recent Prague Quadrennial (PQ) organizational meeting due to her role as a former national exhibition curator. She reported to the commission that there were feelings by the PQ organizers that the Prague Quadrennial was becoming too design exposition.
The PQ Organizers would like to find a way to develop the audiencing of the event.
For the upcoming Prague Quadrennial, there will be three themes available for applications: Music, Politics, and Weather.
The Prague Quadrennial organizers will have a thematic curator for each theme. The PQ will still be populated with national exhibits with national curators.
In another development for PQ 2015, OISTAT will no longer have a scenofest at the Prague Quadrennial. Scenofest has become too large for the event and it is volunteer heavy.
The Prague Quadrennial organizers would like the events of the PQ to offer something to Prague itself.
At the recent EC/GB meeting in Cyprus; EC/GB members would like to continue the connection between the Prague Quadrennial and OISTAT. There is a feeling that the Prague Quadrennial & OISTAT have a historic relationship and the connection between the two organizations should be continued.
2
Notice of New Business
There were no additional new business items added to agenda.
Agenda Items
1) WSD 2013 – Cardiff, Wales (Reija Hirvikoski) UK designers are leading the 2013 World State Design project. There will be a WSD meeting in the upcoming month. Reija is on the design exhibition jury along with other members of the Performance Design commission. At the current moment, 399 individuals have applied to the WSD design exhibition. (in the end there where 600)
Other updates were provided:
•Hazem Shebl noted that there is an issue with using PayPal for Egyptian applications. Reija will inform Sean Crowley, WSD 2013 Project Leader, about this development.
• Lise Klitten updated the commission about the Costume section of WSD 2013. There will be several presentations about Costume design and Costume research. The Costume section plans a Pecha Kucha presentation based on the idea “Shakespeare at the Sewing Machine”. There will be more information about costume opportunities in late April.
2) Organization Report from OISTAT Headquarters(Kathy Hong)
• Several website updates have been made to the OISTAT webpage ( including thedevelopment of research and design galleries. OISTAT would like all submissions to the website to be copyright covered.
• The OISTAT Mission Statement has been revised recently. The revised statement has been posted to the website.
• A question came from the commission about who have the ability to post materials on the webpage. Kathy Hong explained that the headquarters and all commission chairs (including the chairs of the working groups) have the ability to post materials.
• Dorita Hannah congratulated the efforts of the Secretariat/Headquarters in completing the webpage. Kathy Hong said that headquarters would welcome any feedback; however, members should realize that there are limitations to the programming of the website.
3) Working Group Officer Reports (Lise Klitten & Henk van der Geest)
Costume Design Group (Lise Klitten)
Lise mentioned that the Costume Design Group would like to find ways to collaborate with the other working groups. There is a perception that Lighting Design Group & Sound Design Group needs to be more active within the commission in order to have a more networked group.
Lighting Design Group (Henk van der Geest)
Henk reported that most of his work has been in conjunction with the Education Commission and Scenofest. He mentioned the difficulty in assembling the lighting design group members due to work schedules and touring. In addition, it has been difficult for members fund meetings. Henk noted that if there is a need for the 3 Lighting Design Group to complete work, then the group is functioning well. When there is a lack of need, it becomes difficult to get the commission’s membership together. In other developments, Henk was able to participate in a recent event by ITI focused on technology.
4) The Meaning and Mission of Performance Design (Reija Hirvikoski)
The commission discussed the possibilities of using education as a gateway in developing OISTAT membership. Reija would like the commission to organize workshops consisting of professional directors and actors. The workshops would network directors with designers and establish dialogues in aesthetics, philosophy, and professional practice. Reija would like members think about this topic after the conference and continue discussions in Cardiff.
Discussion followed about several topics related to the mission of Performance Design:
• There was a feeling that the term “performance design” is too abstract as an international idea. Reija mentioned that everyone is a performance designer.
The term “performance design” allows for more inclusion and may attract younger designers to OISTAT. A member commented on the lack of a set design group within the overall Performance Design commission structure. Reija noted that a set design working group could be formed, if there is sustainable interest from OISTAT’s members.
• Fausto Viana mentioned that the website should be more dynamic in order to reach new members.
• Monica Raya commented on the mission of OISTAT, noted that OISTAT networks individuals to other individuals.
• Lise noted that there needs to be better communication between the Performance Design commission and Publication & Communication Commission (PCC). If members have ideas about improving these connections, they should email Reija with their ideas.
• Carl Walling noted that the idea to have workshops between directors and designers could be developed into a networking of potential OISTAT members. He noted that this may also work if the commission develops workshops that pair young designers with OISTAT commission members.
• There was a feeling by some members that people do not understand what OISTAT is as an organization.
• Recently, the EC/GB talked about opening up individual memberships to individuals in areas with national centres. This topic may be part of the OISTAT World Congress agenda in Cardiff. There is a concern that opening up access to individual members, may jeopardize funding for national centres in less active or small membership centres.
5) New Business: WSD 2013 & PQ 2015 (Dorita Hannah)
There will be a trial run of TESTing 2013 in Cardiff during World Stage Design 2013. At this moment, there is an expectation that the event will reoccur at PQ 2015.
6) Date of Next Meeting (Reija Hirvikoski)
The next meetings of Performance Design will be 2013 – Cardiff, Wales (WSD 2013) and in Brazil, August 10 –15th 2014.
Brazil meeting will be a joint meeting with the Education Commission. All members of OISTAT are welcome to attend.
The meeting is anticipated to be a low budget, self funded meeting.
Meeting was adjourned at 3.05pm
Minutes by Carl Walling USA