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Notes of Committee Meeting held Monday 7th October 2013

PresentApologies

Corrine White (Chair) Brian Herdman (Vice Chairman)

Andy Langman (Treasurer)

Caroline Moysey (Secretary)

Fran Herdman (Bookings Secretary)

Anita Perry

Gary White

Darin McLean

David Browne

Phil King

Diane Wicks

Agenda Items / Action / By Whom / By Date
  1. Minutes and Matters Arising
/ Minutes of 2nd September 2013 were agreed as accurate.
Matters Arising
1.1 Hall Boundaries – CW to propose to owners of Chafecote that the present hedge at the front of the Hall be taken out and a 4ft ready-grown hedge be put in along the boundary. Flower trough and noticeboard could be put in front of Hall.
1.2 AL has purchased 4 gazebos with sides and bags.
Old tents need to be disposed of.
1.3 Revision of the Hall Constitution – next meeting.
1.4 Annual servicing – next meeting.
1.5 Electrical Certificate – PAT test done but certificate
not received. Public Video screen Licence has come
through. / AL
GW
2. Treasurers Report
(See attached) / 2.1AL presented September’s Report. End of September available funds: £3,214.88
3. Health & Safety Report / 3.1 New First Aid Box purchased and located in kitchen.
4. Facilities Report / 4.1 PK to check oil level and order.
4.2 Chimney needs sweeping – PK to find out about chimney sweep in Arrow. / PK
PK
5. 5. Events/Bookings / 5.1 Skittles Evening – Successful evening. Many thanks to John Whitfield for manning the bar a large part of the evening. It was confirmed the other games were used so was worth using skittle hire company again.
5.2 Beaujolais Nouveau charity evening – The Constitution states that alcohol can only be sold in the Hall for the benefit of the Hall, therefore it was agreed a donation of 50% of takings could be donated to the charity. FH informed the Ctte there would be a £40 donation from GLADS for using the Hall for rehearsals for the show on that night.
5.3 2 Nov – Pumpkin Competition and Quiz
9 Nov – Harvest Supper. Bar rota:
AP and RP – 7.00-9.00 pm
PK and DM – 9.00-11.30 pm
7 Dec – Christmas Ball – sub-committee meeting held. All in hand.
24 Dec – Home for Christmas.
28 Dec – Hannah Genders Birthday Party.
6. PR/Website/Newsletter / 6.1 Photo Competition Calendar – CM informed Ctte of Vistaprint prices and it was agreed to go for a desk calendar with 12 photos. After closing date (20 Oct) entries would be circulated for Ctte to vote. 100 to be ordered. / CM
7. Planning & matters arising / 7.1 Grants Applications – Meetings need to be held. AL and CW to look at grant story and refine.
7.2 World War I Commemorative Events - £3,000-£10,000 is available from Wychavon Council to stage local events in 2014. It was agreed we already had sufficient events planned. / AL/CW
8. Any Other Business / 8.1 Community First Events re Hall Management –
Dates of events had been circulated. CW
interested in attending “Architects, Building
Projects and Funding” at Wribbenhall on 6 Nov.
8.2 Noticeboard on the Green donated by the Parish
Council – It was agreed wording should be :
“Rous Lench Village Hall – Diamond Jubilee 2012”
8.3 The Church Lench WI had requested the use of the
Hall’s toilet facilities when they have a painting
Session in Rous Lench. This was agreed.
9. Date of Next Meeting / Monday 4th November 2013 at 8.00pm