Partners in Support

COREJOB DESCRIPTION –HUMAN RESOURCES OFFICE ADMINISTRATOR

This job description is a statement of the core duties of aHuman Resources and Office Administrator.

Accountability

The post holder is accountable to the HR & Business Manager.

Role and Responsibility

The core responsibility of the HR and Office Administrator is to support the existing team in maintaining the HR and office administrative functions of the organisation at the registered office.

The post holder has a requirement to uphold the values and principles of the organisation and will be the first point of contact and must therefore present a positive and professional image of the organisation.

Main Responsibilities

The HR & Office administratorwill be employed to deal with:

  1. General HR Support - ensure personnel records for all staff are maintained and regularly updated including:

Maintaining accurate staff personal details for all staff including contact details

Issuing change of contract information and processing changes throughout the organisation HR systems

Distribution of monthly payslips

  1. Absence and annual leave management -ensure all staff records are maintained and regularly updated including:

Maintaining accurate sickness absence records for all staff

Monitoring absence logs and identifying absence management triggers – including notifying managers of action to be taken

Maintain and monitor absence records for patterns of concern across all absence types

Maintaining accurate annual leave records for all staff

  1. Recruitment support - support the Recruitment Manager as required with:

Co-ordinating interview timetables

New starter paperwork including induction checklists

Updating DBS update service spreadsheet and completing DBS rechecks

Updating HR systems with new starter details

  1. Office Support

Answering incoming calls, taking messages and dealing with client queries

Greeting visitors

Ordering stationery and office supplies

Taking meeting minutes

Organising PAT testing for office equipment

General administration support

The responsibilities of the post holder are reviewed regularly and subject to change where necessary.

Partners in Support

CORE PERSON SPECIFICATION – HR & OFFICE ADMINISTRATOR

Location: /

Stevenage

/ Salary: /

£9.20 per hour

Reporting to: / HR & Business / Hours: /

18-22.5hours per week (over 3 days)

EXPERIENCE
1 / Experience of working in an office environment and maintaining key administrative systems / Essential
SKILLS
2 / Excellent planning & organisation skills and an ability to manage a varied and changing workload / Essential
3 / Good interpersonal and communication skills – articulate and a good communicator / Essential
4 / Ability to work independentlyand with minimal supervision / Essential
5 / Ability to meet deadlines and work in an organised and systematic manner / Essential
6 / Proficient in using a computer including the use of Microsoft Word and Excel / Essential
7 / Reliable and trustworthy / Essential
8 / Able to work in a team / Essential
CIRCUMSTANCES
9 / Able to work three consistent weekdays / Essential

Last updated July 2016