Responsible to: / Artistic Director and Chief Executive
Responsible for:
Rate of pay: / £18,000 – £20,000 pa
37.5 hours per week (flexible due to the nature of NTR’s business)
Effective date of job description: / June 2015
Purpose of the Job:
To support Artistic Director in the day-to-day administration and development of events and activities programme for the main house, Minghella Studio and other associated NTR events.
To support the Chief Executive and Operations Director in the day to day administration of the office.
Key Responsibilities:
Duties and Responsibilities:
Programming:
- Coordinate the diary of activities for the Minghella Studio.
- Develop and maintain partnerships with businesses and the community to provide a wide range of activities being held in the Minghella Studio.
- Monitor the financial viability of the Minghella Studio.
- Liaise closely with the Creative Learning Managers and Creative Producer.
- Support the Director in the planning, programming and scheduling of shows, events and activities, including contact with professional and community groups and companies.
- Prepare schedules of events and ensure all team are kept informed.
- Assist in the administration of projects including contracting, marketing material, booking of venues and risk assessments as necessary.
- Act as minute taker for NTR Board of Trustees meetings and co-ordinate, administrate and distribute all papers in a timely manner.
- Manage the administration within the office and ensure all communication within the team is effectively reported.
- Support the Artistic Director in financial and administrative matters including managing their diary.
- Assist the Operations Director with HR matters including the co-coordinating recruitment process, creating and collating job descriptions and contracts as required.
- Create databases and maintaining key spreadsheets.
- Be responsible for office equipment; stationery, printers/toners,
- Act as first point of contact for visitors to the office and attend events as required to represent NTR.
- Assist in the development and delivery of the theatres capital project to include collating information, coordinating meetings, research and development.
- Assist in fundraising and audience development activities and events as required
- Understand and adhere to all NTR policies and regulations.
- Be a key holder and duty manager as required.
- Undertake any other task as reasonably requested within this role.
PERSON SPECIFICATION
1. / Specific Knowledge & Experience / RatingComputer literacy and a good working knowledge of Microsoft office systems, with a knowledge of word and excel as a minimum.
Experience in minute taking / E
D
2. / Skills & Abilities
Experience of working within the theatre and arts environment. / E
Experience of programming. / D
Experience of working within the events industry / D
The ability to work under their own initiative and a desire to solve problems on their own where needed, as well as listen and take direction. / E
Excellent interpersonal and communication skills. / E
Good spelling, grammar and writing ability. / E
Good numeracy skills. / E
Good customer service skills, including a good telephone manner and an ability to articulate themselves clearly. / E
Well organised and able to multi task. / E
A working knowledge of social media, including Facebook, Twitter and Linkedin. / D
3. / Qualifications
GCSE Maths and English to Grade B / E
DBS cleared. / D
Further Education Qualification. / E
Higher Education Qualification. / D