COON RAPIDS YOUTH HOCKEY ASSOCIATION

CRYHA Meeting Minutes

June 25, 2017

Scheduled Start time 8:00PM

Coon Rapids Ice Center, Coon Rapids, MN

Meeting called to order by Summer Anderson at 8:05pm

Board Members; Attendance was taken and the following were present:

Summer Anderson, President / Jenny Moe, Registrar
Mandi DeGrote, Vice President / Amy Larson, Equipment Manager
Holly Bachman, Treasurer / Michele Degerstrom, Tournament Director
Scott Billey, Recruiting and Retention / Jim Boden, Player Representative
Britney Severson, Secretary / Michelle Lange, Gambling Manager
Kim Spah, Fundraising Coordinator / Sue Erickson, Assistant Gambling Manager
Steve Ellenson, Boys Traveling Director / Chad Alsaker, Safe Sport/ACE Coordinator
Geoff Spah, House/Mite Director / Kelly Sartwell, Volunteer Coordinator
Jeremie Bresnahan, District 10 Representative / Ken Young, Referee-In-Chief
Al Ness, Girls Traveling Director / Jeff Ammann, Board Member At Large/Ice Scheduler
Andrea Carlson, U8/Mite Off-ice coordinator / Steven Moe, Boys High School Coach
Brian Mountin, Website Coordinator / ,Girls High School Coach
Todd Bushy, Goaltending Development Director / Jason Rodrigues , Sponsorship Coordinator
Mandy Lilledahl, SKATE Banquet

Number of Members present:18_

Guest:

NORMAL BUSINESS:

MOTION made by____Steve Ellenson ______to approve meeting agenda and previous month’s meeting minutes; MOTION seconded by_____Mandi DeGrote____; UNANIMOUSLY approved

Gambling Manager/Assistant Gambling Manager: Michelle Lange/Sue Erickson

  • Department of Revenue Audit in the works- No results yet
  • Muddy Cow so busy causing us a storage issue (good issue), had to rent another unit!
  • Fiscal year end is coming to year end
  • BINGO hasn’t been very successful recently
  • E Tab business has increased

MOTION made by____Steve Ellenson______to approve (previous month)gambling activity; MOTION seconded by___Holly Bachman______; UNANIMOUSLY approved

MOTION made by ___Mandi DeGrote______to approve (previous month) income, allowable expenses and required taxes and contributions; MOTION seconded by __Holly Bachman ; UNANIMOUSLY approved

MOTION made by _Steve Ellenson___to approve May2017 estimated allowable expenseson page two of the report in the amount of (ex $75,000); MOTION seconded by Michele Degerstrom;UNANIMOUSLY approved

Treasurer: Holly Bachman

Report was reviewed and discussed

  • Gained money and kept stable this month
  • Need a better grasp where money is going
  • Budget meeting will be held Wednesday June 28th 7:30 – 8:30pm

CRYHA Balance Sheet
March 30, 2017
Assets
Sponsorship Account / $933.31
Fundraising Account / $992.00
Team Account / $400.99
Scholarship Account / $249.00
Klein Main Checking / $20,525.12
Tournament Account / $500.00
Recruiting Account / $300.00
Savings Account / $19,676.02
Total Bank Accounts / $43,576.44
Liabilities & Equity
Opening Balance Equity / $275,478.49
Unrestricted Net Assets / $-121,876.60
Net Revenue / -$110,025.45
Total Equity / $43,576.44

MOTION made by _____Steve Ellenson _to approve above Financials; MOTION seconded by _Mandi DeGrote __;UNANIMOUSLY approved

President: Summer Anderson

  • Looking for feedback from association about Bantam games staying at 90 minutes and returning to 60 minutes
  • Mite full ice game count will not be changing
  • Pushing for Peewee C team again
  • Hockey Operations Director Position discussion

Vice President: Mandi DeGrote

  • Nothing at this time

Boys High School Coach: Steve Moe

  • Nothing at this time

Boys Traveling Director: Steve Ellenson

  • STP camp up and running with decent numbers
  • Steve to send out PTO camp email soon
  • Get pre-season meeting setup for everyone at once- thought is to have two sessions, one being on a weekday and one being on the weekend
  • Steve and Al to determine a date for this meeting
  • Talk about bullying during this meeting as a high priority and expectations

Girls Traveling Director: Al Ness

  • D10 directors meeting next week Al will attend
  • Al to iron out details for PTO camp with Champlin
  • Champlin to host ice for tryouts

House/Mite Director: Geoff Spah

  • Nothing at this time

U8/Mite Off-ice Coordinator: Andrea Carlson

  • Nothing at this time

Secretary: Britney Severson

  • Nothing at this time

Ice Scheduler: Jeff Ammann

  • Deadline June 30th to purchase Super Rink Ice. We have to buy more ice going into this season- increase by 25% or so
  • We cannot put our kids at risk losing ice time with having a Junior team coming soon

Registrar: Jenny Moe

  • Nothing at this time

Tournament Director: Michelle Degerstrom

  • Registration to be ironed out
  • Michele to send Steve the registration form to be edited

Volunteer Coordinator: Kelly Sartwell

  • Meeting tomorrow June 26th @ 7:30pm to go over volunteer criteria. Thoughts about upping the price and making it mandatory to work 5 hours at tournament for volunteering
  • No jersey in hands until volunteer check is turned in

Website Coordinator: Brian Mountin

  • Nothing at this time

Fundraising Coordinator: Kim Spah

  • Will be setting up dates (start/end/delivery dates) for Butter Braids & Wreaths mid-July. Should have all dates set by the July meeting

Referee-In-Chief: Ken Young

  • Nothing at this time

Recruiting, Retention, and Sponsorship Coordinator:Scott Billey

  • Nothing at this time

Safe Sport / ACE Coordinator Chad Alsaker:

  • Nothing at this time

Equipment Manager: Amy Larson

  • Nothing at this time

Player Representative: Jim Boden

Nothing at this time

District 10 Representative:Jeremie Bresnahan

Nothing at this time

Goaltending Development Director: Todd Bushy

Looking over last 3 year contracts with Mega (Justin Johnson). To decide do we want to sign with Mega again or to do this in-house

We should not have set goalies at Mite level

Bottom line- we need to train our goalies

SKATE Banquet Coordinator: Mandy Lilledahl

Nothing at this time

Other Business:

  • Acceleration discussion about concerns – will review more over the off season
  • Behavioral guidelines for mites/players – need to work on a policy
  • We need to review the bylaws (ours and Champlin) to work out any conflicting bylaws
  • Thank you to Heidi, Mike and any other outgoing board members. We appreciate your time and dedication to our association.

Future Meetings

July 30 at 8:00 pm

Next Meeting

Meetings will be scheduled on the last Sunday of each month throughout the hockey season but are subject to change. Future meetings are scheduled to take place at Coon Rapids Ice Center but are also subject to change. Our next meeting will be on Sunday, July 30, 2017 at 8:00 pmat The Coon Rapids Ice Center.

Future Meetings

2017 Meeting Dates (subject to change):

6:30 Start:(Start time will be 8:00 pm for meetings in BOLD)

February 26, 2017July 30, 2017

March 26, 2017 August 27, 2017

April 30, 2017 September 24, 2017

May 28, 2017October 29, 2017

June 25, 2017November 25, 2017

December 31st, 2017

MOTION made by___ Jason Rodrigues to adjourn meeting; MOTION seconded by ____Steve Ellenson__; UNANIMOUSLY approved

Meeting called at ___9:44pm____

Minutes submitted by: Britney, Secretary

These minutes are current, true and accurate:

President: Summer Anderson

Vice President: Mandi DeGrote

Signature: ______

Date: ______, 2017

11000 Crooked Lake Blvd. Coon Rapids, MN 55433 (763) 421-5035