Contractor Management

MRE SIG Rating Criteria
1 / Little or no documentation of SIG items within the SHMS or implementation of those items
2 / Some evidence of documentation of SIG items within the SHMS, however implementation is on an inconsistent or ad hoc basis.
3 / Documentation of SIG items within SHMS, reasonable but inconsistent implementation.
4 / Documentation of SIG items within SHMS, fully implemented and consistently applied across the operation.
5 / Documentation of SIG items within SHMS, total integration into normal operations, regularly reviewing and demonstrating continuous improvement.

CONTRACTOR MANAGEMENT

Structured Inspection Guide

Scope:To ensure that suitable systems and procedures are in place to manage the risk at the mine or quarry.

Inspector:Date of Inspection:Mine Site:

Legislation / ITEM / COMMENTS / OBSERVATIONS / EVIDENCE / RATING
1 / What activities are conducted on site by contractors?
(List all tasks carried out by contractors )
2 / Sect 19
(i) (ii) (iii) / What system is in place for the selection and management of Contractors, and how is the system documented?
Is there a documented Contractor Management procedure?

safety performance of the contractor,
scope of work of project,
previous project references ,
capability,
competencies,
Assessment of their competency?
Their experience in the task?
Equipment maintenance?
Capacity and capability?
Supervision?
Contractor procedures?
Contract agreements and documents?
Contractor safety record?
Emergency procedures incl. contacts?

3 / How does the site ensure that contractors comply with the site Safety and Health Management System in relation to the work undertaken by the contractor?
4 / What system is in place to ensure that procedures and SWI’s used on site by contractors have been reviewed and approved by the registered Mine Manager and adopted to comprise part of the site safety and health management system (SHMS)?
What system is in place to ensure that contractors are given appropriate induction training and are periodically assessed?
What induction process is in place and how is it documented?
Is there a periodic assessment or re-induction?
Whatsystem is in place to ensure that plant and equipment brought to site by contractors is fit for the intended purpose?
Access inspections that take into consideration the OEM operating requirements (equipment checks)
What system is in place to ensure that plant and equipment brought to site by contractors is adequately maintained and consistent with the site SHMS?
Permit to work systems, isolation, competent maintenance personnel, scheduling of preventive maintenance, is there a list of safety critical maintenance?
8 / How does the site establish the competency of contractor employees to operate plant and equipment?
Training and assessment system used by the contractor is consistent with site SHMS
Evidence of auditing of contractor training systems
9 / What system is in place to ensure that the contractor personnel who carry out maintenance and repair work are competent to do so?
Ensure appropriate trade qualifications
Permit to work – hot work, Working at height, confined space entry, destructive or asbestos based work
10 / What system is in place to ensure pre-start inspections on contractor equipment/ tools are carried out and that plant is not operated if it is found to be in an unsafe condition?
What system is in place to ensure that contractors are fit for the duties that they are employed to carry out?
(Preemployment medical, fatigue management, alcohol and other drug testing, RBT)
How are contractors supervised and/or their work checked, whilst they are working on site?

Does the company have a dedicated person that oversees the safe operation of contractors onsite?
Supervision done by mine company?
Supervision done by contractor?
Frequency of supervision?

How are contractor supervisors made aware of their role and obligations in relation to the requirements of the site SHMS?

What is the scope of the work?
What are the major hazards involved and what are the main controls?

How are contractor employees made aware of their obligations in relation to the site safety and health management system?

Induction?
Training?
Tool box talks, safety meetings, PSI?
Records of above

What checks, inspections or audits of the contractor management process are conducted by site personnel?

How often are these checks performed?
What system do you have in place to implement any recommendations?

(How do site personnel know that the above procedures are being followed? How is this recorded and how often is it done?)

References