Contract and Contract Exception Chart

This Contract Exception Chart MUST be included with the proposal response or the proposal will not be considered. Below, is an example Exception Chart, which is included for illustrative purposes only.

Item No. / Contract Section / Contract Language[*] / Revised Language in Red-Line Format[†] / Explanation
1 / Monthly Invoices / Contractor shall submit weekly invoices to the City for Products and Services in accordance with the requirements specified in this Section. / Contractor shall submit weeklymonthlyinvoices to the City for Products and Services in accordance with the requirements specified in this Section. / Proposer’s system is set up to bill on a monthly basis.
2 / Contract Term / This Agreement is effective on the Countersignature Date and remains in effect for 2 years unless sooner terminated under this Agreement (“Initial Term”). / This Agreement is effective on the Countersignature Date and remains in effect for 2 years3 yearsunless sooner terminated under this Agreement (“Initial Term”). / Proposer’s proposalwill require 3 years to complete

Unless a Proposer agrees with and can fulfill all of the conditions and requirements in a contract clause, Proposer must state the exceptions to the clause in this chart and suggest proposed modifications to the specific contract language with which the Proposer disagrees or for which Proposer is unable to satisfy the condition or requirement, including an explanation of the revision (if any). If Proposer does not list an item as a contract exception on this chart, the City reserves the right to hold the Proposer accountable to perform in strict compliance with the proposed contract, if awarded to Proposer.

Explanation Box: Proposer should include an explanation to accompany the exception (e.g. the revised language), unless the revision is self-explanatory. Explanations may address a variety of matters, including, but not limited to:

  • Distinguishing attributes or benefits associated with the response;
  • Rationale for Proposer’s revisions;
  • Limitations, special conditions or deviations requested by Proposer;
  • Additional descriptive information;
  • Suggestions for services or features in addition to those requested by City of Houston;and
  • Any matter that Proposer believes would be helpful to the City in reviewing the exception.

[*] Note that this language is merely illustrative and does not necessarily represent any actual language in the RFP or Terms and Conditions related to the RFP. Proposer shall include the exact language from the RFP or the Terms and Conditions in this column.

[†] The examples of redlined language are merely illustrative and do not indicate language that the City would or would not accept or be willing to agree to.