JDCA – Services Tender Document
Name of Work:Providing of Electrical, D.G. Set, Firefighting & HVAC Services to the under-construction J D Centre of Art at A 20, VIP Colony, Nayapalli, Bhubaneswar, Orissa.
CONTENTS
S. No. Description Page Nos
1.Notice Inviting Tender...... 2
2.General Instructions to Tenderers...... 4
3.Tender Form...... 7
- Basic Information...... 9
4.Form of Agreement...... 18
5.Definitions and Interpretation...... 26
6.General Conditions of Contract ...... 29
7.Safety Procedure...... 45
8.Site Safety Manual...... 48
9.Special Conditions & Technical Specifications...... 62
-Special Conditions for Electrical Works...... 63
-Technical Specifications for Electrical Works...... 69
-Technical Specifications for Sub-Station...... 84
-Special Conditions for D G Sets...... 93
-Technical Specifications for D.G. Sets...... 99
-Special Conditions for Fire Fighting System...... 112
-Specifications for fire Fighting Systems...... 116
-Technical Specification for Sprinkler System...... 131
-Specifications for Fire Trace Tube System...... 136
-Special Conditions of Contract for HVAC Works...... 138
11.List of Approved Makes...... 162
11.List of Drawings...... 170
1. NOTICE INVITING TENDER (NIT)
1.0GENERAL
1.1Name of Work
The ______invites you to tender for the work of “Providing of Electrical, D.G. Set, Firefighting & HVAC Services to the under-construction J D Centre of Art at A 20, VIP Colony, Nayapalli, Bhubaneswar, Orissa”.
1.2Key Details:
Approximate Cost of Work / Rs. ______CroreEarnest Money Deposit
(EMD) / Rs. ______
Demand Draft favouring “______” payable on the date of submission of tender.
Completion Period of the Work / 12 (Twelve) months from the Date of Commencement
Tender Documents on sale / The Tender Documents shall be made available in the office of the Project Owner, Bhubaneswar on ______upto 6.00 P.M.
Cost of Tender Document / Rs. 500/-
Demand Draft favouring M/S ______
Date & Time of Submission of Tender / Sealed tenders shall be received at the office of the Project Owner, ______upto 11.00 hours and opened on the same day at 11.30 hrs.
Date of Commencement: / Within fifteen (15) days from the date of issuance of letter of acceptance of the tender-cum-work order issued by
Validity: / Tender shall be valid for acceptance for a period of 90 days from the last date of submission of tender.
1.3The Tender Document consists of:
- Notice Inviting Tender (NIT)
- Instructions to Tenderers
- Tender Form
- Form of Agreement
- General Conditions of Contract
- Special Conditions of Contract
- Logistics Plan/ Health
- Safety Procedures
- Site Safety Manual
- Technical Specifications
- Tender Drawings
- Bill of Quantities
NOTE
The Owner reserves the right to reject any or all tenders submitted by the tenderers and/ or accept any tender and/ or award different parts of the tender by splitting them to different tenders without assigning any reasons thereof.
Any work/ part of the Works shall not be assigned/ sub-let by the Contractor to a third party without the prior written approval of the Owner. Only those Sub-contractors shall be employed who are pre-approved by the Owner.
No interest shall be payable on security deposits or on any delayed payments, at any stage.
The Owner reserves the right to foreclose/ revoke or cancel the Contract at any stage without assigning any reason or incurring any liability thereof. However, the tenderers shall not be entitled to foreclose/ revoke or cancel this Contract or to vary the tender given (except where specified otherwise in the tender), or any terms thereof, without the written consent of the Owner.
The tenderer shall abide by the provisions of Orissa State Rules, Regulations and any notifications or orders made thereunder and any subsequent amendments and modifications thereto along with all applicable central, state and local laws and any subsequent amendments and modifications thereto.
The Owner reserves the right to modify, alter or amend any of the terms and conditions of the Tender Documents including the terms and conditions of the Form of Agreement at any time before execution of the same.
Sincerely,
for M/S JDCA
______
2. GENERAL INSTRUCTIONS TO TENDERERS
2.1Tender shall be signed with tenderer’s full name, designation, and his complete mailing address shall be given. The tender is to be in a sealed cover super scribed “Tender for Providing of Electrical, D.G. Set, Firefighting & HVAC Services to the under-construction J D Centre of Art at A 20, VIP Colony, Nayapalli, Bhubaneswar, Orissa”.
2.2 The tenderer shall check the number of pages of all the documents and shall notify the Consultant at once for clarification in the event they find any document missing or unclear. No liability for errors in the tender resulting from failure to check the document will be accepted. Should any clarification, addition, alteration or amendments to the drawings or specification be necessary during the tender period issued to the tenderer then it will be a part of the Contract in the form of an addendum. Such addendum shall be a part of Tender Documents. The tenderer shall incorporate the entire addendum as and when applicable. The tender not incorporated with the addendum is liable to be rejected.
2.3In the event of tenderer not submitting the tender for the Works, the blank Tender Documents together with all the enclosures must be returned back immediately.
2.4The tenderer must understand that the quantities marked in bill of quantities for respective items are not the final/ actual quantities to be executed. These are only estimated quantities. These quantities can vary to any extent and are liable to alteration, omission, deduction or addition at the discretion of the Owner without effecting the terms of the Contract.
2.5Before tendering, the tenderer shall satisfy himself fully regarding the nature of the Works and get clarifications if required from the Consultant/ Owner. No excuse as regards to want of information or clarification on any particular point shall be considered after the tender has been received. No advice of any change in rates or conditions after the opening of tender shall be entertained.
2.6 Each page of the Tender Documents is required to be signed and dated by the tenderer or its authorized representative.
2.6.1If the tender has to be signed by a partnership firm it should be signed by all the partners or by the partner who has the necessary authority on behalf of the firm to sign/ enter into the Contract and the tender shall have such power of attorney along with a certified true copy of the partnership deed annexed there with.
2.6.2If the tender has to be signed on behalf of a company incorporated under the Companies Act 1956, it shall be signed by the managing director or one of the directors duly authorized by the board of directors of the company in this behalf. A copy of the memorandum and articles of association of the company and the board resolution authorizing the managing director or one of the directors to sign the tender shall be annexed with the tender.
2.6.3If the tender has to be submitted on behalf of a joint venture consortium of contractors, it shall be signed by their authorized signatory duly authorized by the board of directors of the company in this behalf. A copy of the memorandum and articles of association of the company and the board resolution authorizing the authorized signatory to sign/ enter into the Contract and the tender shall be annexed with the tender.
2.7The signature and the address of the authorized person signing the Tender Documents must be attested by two witnesses. The name, occupation and address of the witnesses shall be stated clearly below their signature.
2.8All pages of Tender Documents including Tender Drawings shall be initialed at the lower right hand corner or signed wherever required in the Tender Documents by the tenderers or by a person holding the power of attorney authorizing him to sign on behalf of the tenderers before submission of tender.
2.9With the submission of tender, the tenderer shall indicate the name(s) of the authorized representative(s) who would be responsible and authorized to discuss, negotiate and provide clarifications and receive instructions from the Consultant / Owner/ Engineer in charge during the post tender stage.
The tender submission shall be complete with the following:
Tender Documents completely signed and stamped and issued at the time of issuance of tender and all the addendums, if any, being issued by the Consultant / Owner and shall be accompanied by the earnest money deposit.
List of plant and equipment that will be deployed on the Works, together with all the particulars and the time schedule when they will be brought to the Site as per the attached annexure.
List and particulars of the management, technical, engineering and administrative staff to be deployed for working at Site along with the qualification and experience and organization chart.
Time schedule PERT chart for execution/ completion of the Project as per time frame mentioned for the Project.
Balance sheet of the company (audited)/ partnership firm for the last three (3) years.
Company profile/ copy of partnership deed together with a solvency certificate from the bank as proof of financial capacity of the tenderer to carry out the Works.
Power of attorney for the accredited/ authorised representative.
Valid license issued in tenderer’s name under the provisions of the Contract Labour (Regulation and Abolition) Act 1970.
Certified true copy of the latest income tax clearance certificate, service tax certificate, PF registration certificate, valid work contract tax registration certificate, sales tax certificate and PAN number.
(The tender not accompanied with all the above information/documents is liable to be rejected).
The tenderer shall fill in the rates tendered in figures as well as in words. The amount for each item should be worked out and totalled.
The Tender Form shall be filled in all entries made by hand and written in ink.
All corrections should be attested by the tenderer with his dated initials as many times as the corrections occur.
Any tender in which there is unattested overwriting or erasure is liable to be rejected.
Arithmetical errors in filling the rate and amount will be incorporated as follows:
While filling the rates, the rate written in words will supersede the numerical rate. Totalling of amount will be corrected clearly on the basis of arithmetical rules.
2.12 No alteration made by the tenderer in the notice inviting tender, instructions to the tenderer, the Tender Form, the conditions of Contract, the drawings, specifications or quantities accompanying the same shall be recognized, and if any such alterations are made, the tender is liable to be rejected.
2.13 The right of acceptance of a tender shall rest solely with the Owner who does not bind itself to accept the lowest tender and reserves the right to reject any or all the tenders received in part or full without assigning any reason. All tenders in which any of the prescribed conditions are not fulfilled or are incomplete in any respect are liable to be rejected.
2.14 After acceptance of the tender, the tenderer shall sign the necessary agreement (forming part of the Tender Documents) within seven (7) days of intimation.
2.15. In the event of failure on the part of the successful tenderer to sign the agreement (forming part of the Tender Documents) within the above stipulated period, the earnest money deposit will be forfeited and the acceptance of the tender shall be considered as cancelled.
2.16 The date of the start of Works shall be assumed fifteen(15) days after the date of issuance of the letter of selection/ acceptance of tender-cum-work order and the tenderer within seven (7) days of such intimation must handover, a non judicial stamp paper of the required value to execute the agreement (forming part of the Tender Document) to the Owner.
2.17 The successful tenderer shall submit a time schedule PERT chart identifying the activities involved and working out the resource scheduling for main items, within SEVENdays of intimation of acceptance of tender, which with modifications if any, by the Owner, shall form part of the agreement and shall be adhered to for final and satisfactory completion of entire Works within the given time frame.
2.18 The tenderer shall follow the detailed program for all the items of the Works and such program will be part of the Contract and shall be binding on the tenderer. The program may be modified by the Owner, in consultation with the tenderer, but subject to the time limits specified in the tender.
2.19 The tenderer is bound by the rates he quotes for the various items irrespective of quantities mentioned in the tender. No revision in rates shall be allowed due to variation, alteration, omissions, modifications of the quantities put to tender.
2.20 The quoted rates shall be for all heights, lifts, leads and depths except where otherwise specified in the item of Works.
2.21 The tenderer shall inspect the Site to acquaint himself with the nature of Works, local conditions, facilities of transport conditions, effective labour and materials, access and storage for materials and removal of rubbish etc. The tenderer shall provide in the tender for the cost of carriage freight and other charges and also for any special difficulties for proper execution of Works, before quoting his rates.
2.22The tenderer should note and bear in mind that the Owner shall bear no responsibility for the lack of acquaintance of the Site and other conditions or any information relating thereto, on their part. The consequences of the lack of any knowledge, as aforesaid, on the part of tenderer shall be at their risk and cost and no charges or claims whatsoever consequent upon the lack of any information, knowledge or understanding shall be entertained or payable by the Owner either during tender stage or during the construction period.
2.23 Tender shall remain open for acceptance for a period of 90 days from the date of submission of tender.
2.24 Rates quoted shall include all materials and provision of all scaffolding, hoists, tackles and other planks, shuttering profiles and all other equipments required for proper execution of the Works called for in the item and as per IS specifications and drawings.
2.25 The rates quoted by the tenderer shall cover the cost of all loading, transporting to Site, unloading, sorting under covers as required, assembling or joining the several parts together as necessary and incorporating or fixing materials in the Works including all preparatory work or of whatsoever description as may be required and of closing, preparing, loading, returning empty cases of containers to the place of issue.
Rates shall be inclusive of all taxes including service tax, octroi, toll, labour cess, sales tax, professional tax, works contract tax, royalties or any other taxes or levies, etc. and shall be borne and payable by the tenderer including Service Tax. The Owner shall not entertain any claim whatsoever in this respect.
3. TENDER FORM
To,
------
------
India
Dear Sir,
I/ We do hereby tender for the execution of the Works specified in the memorandum below within the time specified at the rates mentioned therein and in accordance with and in all respects as per the specifications, drawings, designs and instructions supplied by you, which I/ we have read very carefully.
MEMORANDUM:
a)Name of work: Tender for Providing of Electrical, D.G. Set, Firefighting & HVAC Services to the under-construction J D Centre of Art at A 20, VIP Colony, Nayapalli, Bhubaneswar, Orissa
b)Completion Time: Twelve(12) months from the Date of Commencement
I/ We hereby distinctly and expressly declare and acknowledge before the submission of my/ our tender that I/ we have carefully followed the instructions and read the specifications and read the Bill of Quantities, examined the tender drawings and clearly understood all the conditions of the Contract. I/ We have also seen the Site where the said Works is to be done and made such investigations of the Works required to enable me/ us to complete the Works successfully and in accordance with the Tender Documents.
I/ we hereby agree to abide by and fulfill all the terms and conditions annexed hereto.
I further agree to abide by the provisions of Orissa State Building Byelaws, 2010and the any rules, regulations, notifications or orders made thereunder and any subsequent amendments and modifications thereto along with all applicable central, state and local laws and any subsequent amendments and modifications thereto
I/ We also agree to furnish the required deposits in the form and shape as stipulated in Tender Documents.
I/ We agree to keep the offer open for 90 days from the date of submission of the tender.
I/ We accept that you are not bound to accept the lowest tender or bound to assign any reason for rejecting my/ our tender.
Please find attached my/ our income tax clearance certificate, sales tax certificate, service tax certificate, PF registration certificate, last three (3) audited balance sheets, company profile and memorandum of association and articles of association, partnership deed and solvency certificate including works contract registration as requested.
I/ We understand and accept the payment terms as stipulated in the Tender Documents.
Yours faithfully,
[Signature of Partner/ Officer/ Director of company]