Construction Contract Coordinator

Our Construction Quality Assurance Consulting Firm is seeking an experienced Construction Contract Coordinator who can organize sales and contract activities, as well as maintain an effective sales filing system. The Construction Contract Coordinator will work directly with the other sales team management to ensure that all the administrative and support functions of the sales department are operating effectively. This position will also ensure that active client files are available to the sales group. If you enjoy working in a fast-paced, dynamic team environment and have prior sales and contract experience, we want to hear from you.

Construction Contract Coordinator Job Description:

  • Draft proposals; create contract documents and change order documentation. Track the execution of the proposal to the contract execution.
  • Inspect, read, edit and verify documents and assess data.
  • Track proposal status and contracts through implementation process.
  • Handle both hardcopy and electronic filing processes.
  • Meet deadlines and update clients with status.
  • Offer ad –hoc administrative support to department.
  • Assure data integrity in Salesforce database.
  • Upon contract execution, issue paperwork for the accounting department, field staff, pre-construction and post-construction team.
  • Negotiate company’s individual contracts and oversee contract compliance.

ESSENTIAL DUTIES & RESPONSIBILITIES:

  • Prepare all proposals and contracts in accordance with Company policy and standards in a timely manner.
  • Communicate with the Sales Contract Manager, outside legal and contractor to resolve contract issues
  • Route proposals, contracts and change orders for approval and signatures.
  • File management, including but not limited to: Signed Contract Documents, Electronic file management
  • Enter and maintain all proposals and contracts in Salesforce, ensuring that all data is accurate and timely.
  • Assist with the development and delivery of weekly sales reports for the Executive Leadership

Qualifications and Skills

TECHNICAL AND INTERPERSONAL SKILLS:

  • Strong computer skills with expertise in Microsoft Office applications, including Outlook, Word and Excel.
  • Working knowledge of Salesforce a plus.
  • Ability to communicate effectively in a professional manner with Sales Team, internal and external customers, construction personnel, and employees at all levels of the organization using English oral/written communication skills.
  • Ability to handle the stress of dealing with various agencies, trades, and react favorably to resolve issues in a positive manner
  • Highly organized and flexible; with the ability to prioritize multiple tasks and projects.
  • Must exercise sound judgment and strong attention to detail to ensure accurate results in every aspect of the job. Self-starter who takes initiative; must understand both vague and implicit instructions and perform duties under general direction.
  • Analytical; with the ability to give, receive, analyze information, and interpret complex issues in order to determine the root problem and make effective decisions to bring the issue to a successful conclusion.

QUALIFICATION REQUIREMENTS:

  • 4 Year College degree is preferred
  • High School Diploma, or equivalent is required
  • 5-8 years of experience in Contracts Administration within a construction or homebuilding or land development related industry
  • Working knowledge of Salesforce
  • Proficiency in Microsoft Excel required

Compensation: $50K to $60K annually, dependent upon experience, with 2 weeks PTO. Medical, Dental, Vision, Life, Disability and 401K matching.

For more information please visit our website at
Please send your resume with a cover letter.