Provision of Security Services for DFPC Store at Embarcadero and Kalibo 2015
BID BULLETIN
As of 13 May 2015
ADDENDUM NO. SEK-001
As a result of the Pre-Bid Conference held on 29 April 2015, the Bids and Awards Committee of Duty Free Philippines Corporation would like to notify all prospective bidders of the following revisions, forms/documents to be included in the submission of their bid for the project Provision of Security Services for DFPC Store at Embarcadero and Kalibo 2015.
The revised Technical Specifications supersedes the previously issued. Please see attached Annex A.
All the other provisions, requirements, forms/documents in the bidding documents, except the foregoing revisions/modifications, shall remain in full force and effect.
For the information and guidance of all concerned.
MA. LOURDES D. VELARDE
BAC Chairperson
Annex A
VII. Technical Specifications
Bidders must state here either “Comply” or “Not Comply” against each of the individual parameters of each Specification stating the corresponding performance parameter of the equipment offered. Statements of “Comply” or “Not Comply” must be supported by evidence in a Bidders Bid and cross-referenced to that evidence. Evidence shall be in the form of manufacturer's un-amended sales literature, unconditional statements of specification and compliance issued by the manufacturer, samples, independent test data etc., as appropriate. A statement that is not supported by evidence or is subsequently found to be contradicted by the evidence presented will render the Bid under evaluation liable for rejection. A statement either in the Bidder's statement of compliance or the supporting evidence that is found to be false either during Bid Evaluation, post – qualification or the execution of the Contract may be regarded as fraudulent and render the Bidder or supplier liable for prosecution subject to the provisions of ITB Clause 3.1 (a.2) and/or GCC Clause 2.1 (a.2).
MINIMUM SPECIFICATIONS/QUALIFICATIONS / STATEMENT OF COMPLIANCE /I. SECURITY GUARDS /
A. QUALIFICATION /
(1) Minimum one (1) year experience preferably from retail industry /
(2) 21 to 45 years of age /
(3) Male 5'6”/ Female 5'3” in height /
(4) Licensed by PNP-SAGSD/SOSIA /
(5) Graduate of Basic Security Licensing Training Course /
(6) College graduate/college level /
B. SCREENING PROCESS /
1. Interview of the guards to be deployed /
2. Assessment/evaluation of credentials:
· Security License issued by PNP-SAGSD/SOSIA;
· Diploma/Certificate or Transcript of Records
· Training Certificate from a Security Training School/Center accredited by PNP-SAGSD/SOSIA;
· Neuro-Psychiatric Clearance from NP Centers and Hospitals accredited by PNP-SAGSD/SOSIA;
· Drug Test results issued by PNP-SAGSD/SOSIA accredited examination center;
· Physical/Medical Examination Report;
· Local and National Agency Clearances (NBI, PNP-C-2, Police and Court);
· Full Background Investigation Report (Item D.2 & D.3) /
II. QUALIFICATION OF SUPPLIER /
· A. STABILITY /
· Minimum 5 years of continuous operation /
· Current Assets vs Current Liabilities (1.25 : 1) Ratio /
· Minimum 5 plantilla positions (Security Management Staff) /
MINIMUM SPECIFICATIONS/QUALIFICATIONS / STATEMENT OF COMPLIANCE /
B. RESOURCES /
· 60 Licensed Firearms /
· 3 Base & 60 Licensed Radio Transceivers /
· 3 Units Utility Vehicles /
· 200 Licensed Guards /
C, SECURITY PLAN /
Lot 1 – DFPC Embarcadero Store /
Lot 2 – DFPC Kalibo Store /
D. PERSONNEL RECRUITMENT & SELECTION /
· Pre-employment/Admission Test /
· Previous Employment Check (PBI) /
· Neighborhood Check (PBI) /
· Pre-employment Polygraph Examination /
E. TRAINING PROGRAM (Annual) /
· Retail Security /
· Customers Service /
· First Aid /
· Bomb & Bomb Component Identification/Detection /
· Suspect Profiling & Apprehension /
· Emergency Preparedness (Crowd Control, Earthquake and Fire Drill) /
· Safe Handling of Firearm & Proficiency Firing /
______
Signature over printed name Position
Duly authorized to sign this Technical Specification for and on behalf of ______
Date:______
ADDITIONAL REQUIREMENTS TO BE SUBMITTED ON THE DATE OF BID OPENING as Integral Part of the Technical Specifications:
A. Valid Certification from PNP/SOSIA on non-inclusion in the list of ‘Suspended’ or ‘Blacklisted’ security service providers.
B. Valid Certificate of no pending case before the National Labor Commission or in the event of incurring pending case, the same is subject for verification by the End-User to establish its veracity.
C. Valid and current License to Operate issued by PNP.
D. Previous License to Operate issued by PNP from 2010 to 2014.
E. Current license from the National Telecommunications Commission to operate radio communication facilities with a minimum number of sixty (60) radio transceivers and three (3) base units.
F. Certification issued by SSS that the agency has been religiously remitting employee and employer share/contributions for the last two (2) years (April 2013 to March 2015).
G. Certificate of Accreditation as Private Security Training School/Center under the name of the agency applicant issued by the PNP Security Agency and Guard Supervision Division (SAGSD/SOSIA). or
If not under the name of the applicant security agency, proof of ownership, i.e. Articles of Incorporation, DTI Registration of the said Training School/Center, to show stockholder/s of the said security agency is/are stockholder/s of the Training School/Center should be submitted; or
Agreement/contract with a duly accredited security training school; or
Authority to conduct in-service training issued by PNP, to ensure speedy deployment of well-trained/re-trained guards.
H. Sworn Statement of the prospective bidder that its current strength is at least 200 guards.
I. Inventory of licensed firearms (classified as revolvers, pistols, etc.), communication equipment (such as base, two-way hand held radio etc.) other equipment (such as CCTV system, Video or still cameras, metal detectors, etc.), at least three (3) service or utility vehicles, (e.g. vans, AUV, cars, motorcycles), owned or under lease and/or under purchase agreement.
J. January to March 2015 (Last three months) Disposition of manpower and firearms duly received by PNP/SOSIA.
K. Security Plan for each Lot.
L. Sworn Affidavit of compliance with the requirements for personnel recruitment and selection processes in relation to Section VII, Item D.
M. Training Module and Program of Instructions (POI) in relation to Section VII, Item E.
N. Certificate of Site Inspection or Affidavit of Site Inspection (if applicable) (Refer to Bidding Form No. 8 or No. 9)
Provision of Security Services for DFPC Store at Embarcadero and Kalibo 2015 Page 2 of 4
Bid Bulletin Addendum No.SEK-001