Constitution for Sport Physiotherapy Canada – Manitoba Section

Constitution For
Sport Physiotherapy Canada – Manitoba Section

Interpretation

The Constitution shall be read with all grammatical changes as are necessary to apply to all members.

Relationship of CPA Components

Any part of this document may be reproduced without prior permission provided credit is given to the Canadian Physiotherapy Association/
CPA 1989

Sport Physiotherapy Canada – Manitoba Section Constitution

Article I: Name

The name of the Section shall be “Sport Physiotherapy Canada – Manitoba Division” hereinafter referred to as the “Section”

Article II: Object

The object of this Section shall be to unite members to promote growth and development of sports physiotherapy, in accordance with Sport Physiotherapy Canada policies.

Article III: Membership

  1. The membership shall consist of Sport Physiotherapy Canada members residing in the province of Manitoba
  2. If membership falls below 10 or 1% of SPC membership, whichever is less, the Section shall automatically be dissolved.
  3. Voting privileges of all members shall comply with CPA bylaws and SPC Constitution.

Article IV: Fees

  1. Members shall not be required to pay fees exceeding the membership fee of Sport Physiotherapy Canada.
  2. Annual levies are not permitted as per the SPC National constitution. Special circumstance requests can be made and require the approval of the SPC National Board.

Article V: Officers

1. Officers

  1. The officers of the Section, hereinafter referred to as the Executive

Committee shall be:

  1. Chairperson
  2. Secretary/ Treasurer
  3. Education Coordinator
  4. Events Coordinator
  5. Marketing and Communications Coordinator
  6. Membership Development Coordinator
  7. Equipment Coordinator
  8. SMSCM representative
  1. All positions shall be for a two year term.
  2. No officer shall hold the same office for more than two consecutive

terms.

  1. To comply with CPA Bylaws, Student Members and Temporary

Registrants are not eligible to be officers.

  1. Authority and Mandate
  2. The Executive Committee may, at its discretion, exercise all the rights and powers of the Section with the exception of those that are by law or by the Constitution required to be exercised by the members in a General Meeting.
  3. The Executive Committee’s responsibilities for the management of the Section shall include:
  1. Finances
  2. Communications
  3. Representation
  4. Implementation/support of SPC National policies, strategic directions and business objectives

2. Nominations and Elections

●Nominating Committee

  1. Starting in 2014, the Nominating Committee Chairperson shall be appointed by the Executive Committee at least two months prior to the election of officers.
  2. The Committee shall include at least two other members who shall be selected by the Nominating Committee Chairperson in consultation with the Executive.

●Nominations

  1. The Nominating Committee shall submit a list of nominees and their biographies to all members at least fifteen days prior to the Annual General Meeting.
  2. In the event of insufficient nominations to fill vacant positions, further nominations may be made at the AGM provided that any such nominee who is not present has given written acceptance of the nomination.
  3. Elections will only proceed if there is more than one candidate for a position on the Executive, otherwise the Nominating Committee shall declare the candidate(s) acclaimed to the vacant position(s) at the AGM.

●Election

  1. Election of officers shall take place at the Annual General Meeting. They shall take office immediately following the AGM.
  2. Voting shall be by ballot except when there is only one nominee for an office, in which case they will be declared acclaimed to the position.

3. Vacancies

  1. An officer should remain in office until his successor is elected
  2. If an office becomes vacant, the Executive Committee may fill thevacancy by appointing a member of the Section to complete the term of office.

4. Removal

  1. Should an executive member miss 50% or more executive meetings, they will be asked to step down from council.
  2. Any officer, resource person or member of a committee may be removed, at the discretion of the Executive Committee.

5. Duties:

Executive Committee Chairperson

●Serves as Chairperson of the Executive Committee.

●Co-ordinates the planning of the Executive’s activities for the year ahead

Provincially and Nationally.

●Prepares, in consultation with the SPC Executive Secretary, the agendas

for Executive Committee and General meetings.

●Participates on the National SPC Business team and responsible for the

main linkage between the national and provincial level.

●Presides at Executive Committee and General meetings.

●Acts as official spokesperson in the Province with partner agencies and

media.

●Other duties as required.

Secretary/ Treasurer

●Reports to the Section Executive Committee and general membership on finances.

●Maintains all financial records and communicates with SPC national regarding bank accounts.

●Oversees all financial transactions and reporting.

●Develops and monitors the budget.

●Records minutes and maintains records of all Executive and General

●Meetings.

●Other duties as required.

Education Coordinator

●Participates on the National Education Committee, assisting with new program development, and existing program revisions.

●In consultation with Executive Committee and SPC National, develops overall education schedule and relays plan to SPC national for promotion.

●Responsible for implementation of local and SPC National programs.

●Serves as liaison with Continuing Physical Therapy Education (CPTE), SPC Education Team and SMSCM in terms of education sessions.

●Other duties as required.

Events Coordinator

●Identifies local promotion and member event opportunities.

●Co-ordinates representation at promotional events (i.e. Tradeshows,

Career Days, Sport and Recreation conferences.)

●Co-ordinates local program/event delivery, including sponsor

promotion/recognition in connection with Marketing and Communications

Director.

●Provides back up support to Education Director on course delivery as

needed.

●Provides local link to SPC National Events Team – may participate on

Events Team as needed.

●Other duties as required.

Marketing and Communications Coordinator

●Participates on the National Marketing and Communications Team.

●Responsible for co-ordination of provincial and national marketing,

communication and promotion.

●Relays events and education sessions to SPC National for promotion.

●Identifies potential sponsors to SPC National and ensures sponsor

recognition as needed at events/courses.

●Assists in the development and maintenance of the Manitoba Provincial page on the SPC National website and the Provincial social media pages

●Manages Section communications with membership and provincial level

partners.

●Serve as the liaison with the Manitoba Physiotherapy Association.

●Other duties as required.

Membership Development Coordinator

●Monitors member needs and provide support to Educational Coordinator in determining key areas of member interest.

●Participates on SPC National Membership Development Team, identifying overall strategy and managing provincial implementation to increase/support SPC membership

●Develops student engagement plans with Student Engagement Liaison and actively supports promotion efforts with the student population.

●Co-ordinate Member Awards.

●Other duties as required.

Equipment Coordinator

●Manages equipment needs for SPC MB including:

●Maintaining inventory

●Coordinating equipment rentals including drop off and pick up for events

●Provides back up support to Events Coordinator for event delivery

Sports Medicine and Science Council of Manitoba(SMSCM) Representative

●Serves as liaison to the SMSCM

●Assists in the delivery of SPC MB relevant information to the community and public including education and promotion of SPC MB and the SMSCM

●Attends executive meetings

●See below for further description of duties

Article VI Resource Persons and Committees

1. Sports Medicine and Science Council of Manitoba (SMSCM) Liaison:

  1. The Executive Committee will appoint one person for a two-year term. In the event that a position is vacated after one year of the term, the Executive may appoint an individual to complete the remainder of the term.
  1. The Liaisons shall:
  2. Participate on Sports Medicine and Science Council Executive Committee, representing the interests of the Section and serve as the liaison between both organizations.
  3. Report to the Executive Committee as per the process and timeline established by the Executive.

2. Student Engagement Liaison(s)

  1. There will be two representatives from each year at the University of Manitoba Physiotherapy Class
  2. The Student Liaison(s) shall support the Membership Development Director in relation to student involvement, services and recruitment. They shall also provide advice to Membership Development Director on student promotion opportunities and planning of member recruitment efforts. They will effectively serves as the liaison between the Section and student peers.
  3. Student Engagement Liaison(s) will be appointed by the Executive Committee.

3. Other Committees

  1. All Executive Committee Directors may establish committees to assist them in carrying out their mandate. If such an operational committee is established:
  2. The Executive Committee Chairperson responsible for the given task area shall automatically be the Chairperson of that committee.
  3. Committee members shall be selected by the Committee Chairperson.
  4. The Executive Committee shall be notified if a committee is being created and who shall be on the committee.
  5. All committee members and resource persons who are physiotherapists shall be members of CPA.
  1. Authority and Mandate
  2. The authority and mandate of all committees shall be as established by the Executive Committee.

Article VII Meetings

  1. Executive Committee Meetings
  1. The Executive Committee shall hold a minimum of two meetings per year.
  2. The meetings shall be called by the Chairperson, or by the Executive Committee at the written request of three officers.
  3. A majority of the officers shall constitute a quorum.
  4. General Meetings
  5. Annual General Meeting (AGM)

oThe AGM shall be called by the Chairperson

oThe AGM shall be held in the month of April unless otherwise established by the Executive Committee, but within one month of this time;

oNotice of the AGM shall be given to members at least fifteen days prior to the date of the meeting.

  1. Special General Meetings (SGM)

oA SGM may be called at any time by the Chairperson in consultation with the Executive Committee, or at the written request of ten voting members;

oNotice of a SGM shall state the business for which the meeting is called. No subject shall be considered to be properly before the meeting unless specifically mentioned in this notice;

oNotice of a SGM shall be given at least two weeks prior to the date of this meeting.

  1. Essentials for All General Meetings

oNotice:

▪Notice of meetings shall be given in writing – letter or email

▪If notice is given by mail, the postmark shall constitute the date of the notice.

oQuorum:

▪The quorum for General Meetings shall be 1% of the total voting membership or 5 members, whichever is greater, and shall include at least one of the Section’s Executive members.

oVoting:

▪At meetings:

●In all cases not otherwise specified by the Constitution, a majority vote of those present, eligible to vote, and voting shall decide all questions put to the vote.

●Voting may be by a show of hands unless a ballot is requested by a majority vote or is mandated otherwise in accordance with this Constitution.

▪Mail ballots:

●A mail ballot may be used at the discretion of the Executive Committee.

Finance

  1. Fiscal Year: The Fiscal Year shall be from January 1 to December 31.
  2. Banking and Investment
  3. All moneys received by the Section are to be deposited in the name of the Section in any deposit taking institutions where deposits are insured by the Canada Deposit Insurance Corporation or, if the Section chooses not to maintain its own banking, funds shall be deposited in Sport Physiotherapy Canada’s accounts.
  4. The Executive Committee may invest moneys in instruments of deposit taking institutions providing the total of the investments in each institution does not exceed the amount protected by the insurance of that institution.
  5. Budgetary control
  6. A. The Executive Committee shall monitor the finances of the

Section through its examination of bank reconciliation’s and financial statements.;
B. The financial statements shall be reviewed at Executive Committee meetings.

  1. Approval of financial disbursements outside of approved budgeted items will be voted on by the Executive Committee;
  2. The Secretary/Treasurer shall be responsible for examining all bills and accounts rendered to the Section and submitting them to the Executive Committee for approval of payment.
  3. Two signatures are required on all cheques.
  4. A minimum of 3 signing officers shall be appointed by the

Executive, at least 2 of whom shall be on the current Executive.

  1. All accounts shall be paid by cheque.

Article VIII

  1. The reviewed balance sheet, and related statement of receipts and disbursements, shall be presented at the AGM.
  2. The reviewed financials shall be submitted to SPC 30 days prior to the SPC Annual General Meeting.
  1. Memorandums of Agreement
  1. The Section may enter into a memorandum of agreement with SPC

National with respect to financing and with respect to control and supervision of the financial and other affairs of the section;

  1. None of the officers of the Section nor any of the members there of, shall be personally liable in respect of an agreement;
  2. The resources and assets of the Section shall be available to the fullest extent to satisfy any provision contained in the memorandum of agreement.
  1. Borrowing and Lending
  1. Borrowing or lending in the name of the Section shall only be permitted between the Section and SPC or a designate identified by SPC and requires the approval of the SPC National Board
  2. No loans may be negotiated without the approval of the members.

Article X Regulation

  1. The Section shall be under the authority of the Division.
  2. The Section shall be subject to the SPC Constitution and Governance Policies and the bylaws of CPA.
  3. The Constitution of the Section shall require approval by members of the Section and approval of the SPC National Board.

Article XI Constitution Amendments

Amendments to the Constitution may be made at any General Meeting of the Section.

I.Method of Amending: Amendments to the Constitution may be proposed by:

  1. The Executive Committee;
  2. Ten members of the Section. Such amendments shall be submitted to the Executive Committee of the Section at least four months prior to the General Meeting at which they will be considered.
  3. Following Executive Committee discussion, the Executive Committee shall submit the proposed amendments to the SPC National Board for review.
  4. Then directed by the SPC Board or Senior Staff person, a written notice of the proposed amendments, shall be sent to all members at least 30 days prior to:

●The General Meeting at which they will be considered; or

●The date set for a mail ballot authorized by the Executive Committee.

II.Amendments:

  1. Shall require approval by two-thirds of those present eligible to vote, and voting.
  2. Where a mail ballot is used, amendments shall require approval by two-thirds of those eligible to vote and voting.
  3. Following membership approval, the proposed amendments shall not be enforced until submitted to, and approved by, the SPC National Board.

III.Notification of Amendments:

1.Members shall be notified of all the amendments adopted.

September 20161/8