Consistory Minutes

September 25, 2017

Page 3 of 3

In Attendance: / Kim Blocher / Laurel Catchings / Craig Long / Debra Scarborough
Sally Bowersox / Kim Johnson / Donna Miller / Dan White

Absent: Kim Keiper

Opening Prayer: Debra Scarborough

Office Manager’s Secretary’s Report

Two corrections were made to the August 28 minutes. On Page 2, the first complete sentence in the first paragraph should read “A down payment of $41,133 has been made.” Page 2, the next to last paragraph should read “The fellowship committee has increased social opportunities with a picnic, play at Totem Pole, and a mother’s day activity.”

A motion was then made by Donna Miller and seconded by Sally Bowersox to approve the August 28, 2017, consistory minutes. Motion passed.

Consistory Secretary’s Report

Nothing new was reported.

August’s Attendance

2016 / 2017
Date / Worship Attendance / Date / Worship Attendance
Aug. 7 / 50 (met behind ZH) / Aug. 6 / 84
Aug. 14 / 63 / Aug. 13 / 87
Aug. 21 / 75 / Aug. 20 / 90
Aug. 28 / 102 / Aug. 27 / 81

Treasurer’s Report

The ACNB General Checking balance, CD balances and Petty Cash balance includes all accounts listed under “Liabilities,” as well as all accounts listed under “Fund Balances” that are not tied to their own Asset account. The General Checking balance seems high now, but will be decreasing soon due to the final boiler payment.

General Checking balance as of August 31, 2017 $71,246.98

General Fund balance $29,154.19

Income for August $13,144.35

Expenses for August $16,425.36

Deficit for the month $ 3,281.01

Deficit for the year $ 5,693.77

(This is partially due to the $3,000 cost for a new copier.)

Deficit for last year at this time $ 6,349.91

The Youth Development Fund began six to seven years ago and is designed for assisting youth financially to attend Hartman Center during the summer or to attend a seminary youth program. In general, it can encourage Christian endeavor on the part of youth. The fund could also be used to pay the seven REACH campers this year.

No extraordinary expenses were incurred in August. Offering were down.

A motion was made by Debra Scarborough and seconded by Dan White to approve the August’s treasurer’s report. Motion passed.

(See Treasurer’s Report as of August 31, 2017.)

Pastor’s Activity

Pastor Kim will be on vacation over Thanksgiving but will return prior to Sunday, November 26. No supply pastor will be needed for that date. Pastor Kim will be away on October 7 and 8; Andy Wagner will be the supply pastor.

(See Pastoral Report: Rev. Dr. Kim Blocher, August 2017, submitted on September 25, 2017.)

Ministry Reports

Note to Christian Ed Director Report: An updated contract has been completed and will soon be filed in the office.

Addition to Mission. A mission meeting will be held at 7:00 p.m. at Zion House on October 26.

(See Ministry Reports, August 28, 2017.)

OLD BUSINESS

Capital Campaign/Boiler Update.

Boiler Capital Campaign (As of September 25)
Received one-time contributions / $77,196
Monetary value of pledges received / $31,800
Pledges received thus far in cash / $ 7,768
Total cash received / $84,964
Amount Owed After Down Payment
Boiler contract price / $124,000
*Less down payment / - 41,333
Amount owed after down payment / $82,666

* Lord Abbett proceeds were not used toward the down payment. The down payment was made from monies already received.

Money Available for Boiler Project
Amount now in capital campaign liability account / $48,630
+ Two Lord Abbett’s that were cashed in / 24,000
+ Edward Jones earnings / 4,163
+ Present capital improvement fund balance / 4,101
+ General fund from ACNB savings / 6,971
Approximate boiler money available / $87,865

The capital improvement fund balance is presently $4,101.60. However, that balance was higher in June and July due to the inclusion of raffle money and donations before the capital campaign actually began. The basket raffle is now a new liability on the balance sheet since it is not going toward the boiler project. It is intended to assist in finishing fellowship hall work, such as clean up and the drop ceiling.

Final payment of boiler. Money that was withdrawn from the Lord Abbett fund will need to be paid back. Pledge money received after the final boiler payment will be used to replace the Lord Abbett Fund.

After the boiler project final payment has been made, reminders will be sent to those who have made pledges but have not yet been received.

Boiler schedule and property committee. Everything is on schedule for completion during the first full week in October. The property committee will meet on October 3. Patch and paint work is needed. A work Saturday will probably be scheduled in October or November. The two filing cabinets in the choir room should not be moved to the Sunday school rooms due to child safety issues.

Attendance at communion. Communion will be held on October 1.

NEW BUSINESS

First look at 2018 budget. Proposed changes were noted. The updated version will be shown to the finance committee.

(See “Zion UCC Proposed 2018 Budget.)

UACT contribution for youth. An amount will be placed in the 2018 budget.

(See “Upper Adams Christians Together” letter of September 7, 2017.)

The need for a sign outside the Community Aid bin. A sign in English and Spanish needs to inform people not to let things outside the bins. Staples has the necessary supplies for the sign. Pastor Kim will check into it.

2018 consistory. The nominating committee will be contacting individuals to fill the four vacancies for 2018. A suggestion was made that three people have terms of three years and one person have a term for two years. Terms expiring this year include those of Sally Bowersox, Kim Keiper, Dan White, and Craig Long. The terms of Kim Johnson and Donna Miller expire in 2018; Debra Scarborough, in 2019.

Cannon Cleaning. Items need moved on October 8 to allow Cannon to clean the carpet in the Sunday School rooms on October 9. Carpet cleaning instructions for fellowship hall will be obtained by Sally Bowersox from Peggy Sue Matthews.

Thank you notes. Mike Chandler donated his labor to repair the water problem in Zion House’s basement. The water still has not stopped completely. The basement door needs to be open to assist in air circulation.

Greeters. Positions are filled until November 12. The bulletin sponsor sign up clipboard needs to be passed during worship service.

ADJOURNMENT

The meeting was adjourned at 8:40 p.m. The next consistory meeting will be held on Monday, October 23, 2017, at 7:00 p.m.