DATE
Name
Address 1
Address 2
City, State Zip
Dear Dr.Last Name:
We are pleased to offer you a% appointment as A/ANTENURED/TENURE TRACKASSISTANT/ASSOCIATE/FULL Professor [Classification: 940_ ,appointment type N/P] in the Department of [INSERT DEPT NAMEat the University of Minnesota Medical School effective[INSERT DATE OR STATE: AT A MUTUALLY AGREEABLE DATE] subject to the conditions set forth in this letter. This regular faculty appointment is on a twelve month basis with a probationary period of (9+1) (6+1) (3+1) years.[OPTIONAL STATEMENT: Your appointment will be within the Division of [INSERT DIVISION NAME] under the leadership of [INSERT DIVISION DIRECTOR].
Advanced Rank Contingency
INSERT IF APPLICABLE: Our offer at the rank of [Associate or Full] Professor is contingent upon completing an abbreviated dossier per the Medical School standards and receiving a positive recommendation at the Department and Medical School review levels. The conferral of rank and tenure is contingent upon the approval and recommendation of the Dean of the Medical School, the Senior Vice President for Academic Affairs and Provost, and final decision by the Board of Regents. Until successful completion of the review process in its entirety, you will be considered a Probationary faculty member. If the rank or bid for tenure is not approved by the Medical School Promotion and Tenure Committee, additional options (including but not limited to appointment at a lower rank or being placed on a probationary period) will be discussed with your Department Head and the Associate Dean for Faculty Affairs.
Connection to University of Minnesota Physicians
This offer is made in connection with an offer of employment with University of Minnesota Physicians (“UMPhysicians”), the faculty practice plan affiliated with the Medical School. Although the Medical School and UMPhysicians are closely affiliated, they are separate entities. Therefore, the details of your offer and employment with UMPhysicians are set forth in a separate letter. The clinical practice of all physician faculty members of the Medical School is required to be performed through UMPhysicians – as a % appointee, this means that all of your clinical practice must be exclusively through UMPhysicians. The Medical School policies regarding clinical practice are located at
Your faculty onboarding as a clinician will occur through “Red Carpet,”a web portal designed to assist you with many of the details of your appointment and provide you with information on your benefits, our organization, and the community.You will be contacted by our Red Carpet Administrator, Mary Winger, by phone shortly after you accept our offer; and you will also receive e-mail prompts over the next several months from the Red Carpet Administrator that will ask you to complete tasks related to your employment. If you have any questions on this process, please contact Mary at 612-626-4990
Salary and Benefits
Your total initial annual compensation will be $. select one of the following options: (A: JUST BASE) This consists of two components: your first -year University base salary will be $__,000 and the remainder will be for your clinical practice duties and is paid by UMPhysicians as detailed in its separate offer letter.
(B: BASE PLUS INCREMENT) This consists of three components: (1) your first-year University base salary will be $___,000 which is recurring, (2) an increment of $__,000 which combines with your base salary to make up your total University salary, and (3) the remainder which will be for your clinical practice duties and is paid by UMPhysicians as detailed in its separate offer letter.
Future increases to your University salary will conform to Medical School and University compensation plan guidelines.The allocation of the rest of your compensation between the University and UMPhysicians may change to reflect changes in your relative effort and contributions to each respective employer.
You will receive a standard University faculty fringe benefit package which includes health, dental, life and long term disability insurance options and retirement, and optional deferred compensation and flexible spending accounts. Your basic employee medical, dental, and life insurance elections will become effective on the first day of the month following the first day of employment. For a start date of [DATE], your benefits would start on[DATE]. These benefits are explained in detail at Please be mindful of application deadlines as they may affect the coverages available to you. We recommend that you consider extending your insurance benefits at your present place of employment through the Federal COBRA insurance program. Questions regarding University of Minnesota benefits can be discussed with human resources professional, [INSERT NAME]at INSERT PHONE NUMBER], but we recommend you also contact a benefits counselor in the University’s Office of Human Resources at 612-624-UOHR (612-624-8647). For your reference, we have also enclosed a chart that summarizes the University’s benefits for Medical School faculty alongside the benefits available from UMPhysicians.
[Tailor the following as necessary to reflect Department practice.] You will also receive an academic business expense allowance from which you can pay for professional travel, computer, journal subscriptions, memberships, licenses, and privileges. Eligibility is defined by ______and is dependent upon sustaining compliance with University of Minnesota Medical School and Department of ______rules and regulations.
Moving Expenses
[The following can be tailored to the individual:] You may be reimbursed up to 1/12th of your annual University salary for relocation expenses for yourself and your family. Some of this relocation assistance may be taxable. Please be aware that the University has a contract with several moving companies that may reduce the cost of relocation. Information about relocation and other topics of interest to new employees can be found at: Additional information about relocation expenses are detailed in the University of Minnesota Physicians offer letter.
Common Paymaster
The Medical School and UMPhysicians use a common paymaster. You will receive two paychecks but only one W-2. It is important to understand that you will have two employers at all times and that the terms of your employments, the policies applicable to your employments, as well as the compensation and benefits you receive, are separately determined byeach respective employer.
Assignment and Duties
Your responsibilities includeinclude language here based on the position description and the department’s 7.12 Statement along the lines of: “The development of an independent, extramurally funded research program, participation in the teaching of medical students, residents, and fellows, clinical practice through UMPhysicians, and participation in service activities on behalf of the department, the Medical School, and your profession.”]It is anticipated that overtime your research program will be self-supporting and that, in accord with Medical School guidelines, a portion of your university salary will be supported from extramural funding sources. Your clinical service will comprise approximately % of your overall effort and your academic commitments (teaching, research and service) will comprise approximately % of your overall effort during the first three years foryour academic program development.We believe it is essential that you define an area of scholarly interest and professional development. You should develop programs clearly identified with you, in which you can assume either a programmatic leadership role or develop extramural funding mechanisms that allow you to pursue this area of interest throughout your career. We expect that you will work collaboratively with your faculty mentor(s) or other academic leaders in the Department, Medical School, or University to define an academic area of educational, programmatic or research development with clearly defined goals and outcomes. It is also expected that within the first year of employment you will submit a first-authored manuscript for publication in a peer-reviewed journal and will continue this practice throughout your academic career in the medical school. EXPAND ON DUTIES AS NEEDED, OR ATTACH POSITION DESCRIPTION
Your appointment is governed by the University of Minnesota’s Board of Regents Policy on Faculty Tenure: Criteria for promotion are detailed in the attached department 7.12 Statement andcan also be found at: are absolutely committed to your success as a tenure track faculty member.You will be invited to attend a Medical School New Faculty Orientation which will take place within the first few months of your appointment. Additional faculty development opportunities are provided through the Medical School Office of Faculty Affairs and are listed at: the Medical Educator Development and Scholarship (MEDS) program at Your initial MENTOR(S)will be Dr.[INSERT NAME and Dr. INSERT NAME]. We ask that you meet with your MENTOR(S)within the first two months of your appointment at the University of Minnesota. Following this initial meeting you will need to set regularly scheduled meetings with your MENTOR(S) to support your academic scholarship plans. Dr. [INSERT NAME] will be your clinical mentor. Please meet with Dr. [INSERT NAME] within the next 2 months to discuss an appropriate schedule for clinical mentorship.
Annual Review
Your performance will be reviewed each year via the annual faculty review process. This process includes a written summary of your accomplishments for the previous year and an in-person meeting.The department will provide you with the proper format to assist you in preparing your summary. The review provides you with an opportunity not only to receive feedback on your performance but also to set goals for the coming year. Annual summary information is also used to set annual compensation, ensure you are meeting the performance criteria of your rank and track, and if applicable, evaluate progress towards promotion.
Resources
DESCRIBE HERE THE RESOURCES THAT WILL BE PROVIDED (office, start-up, secretarial support, research support, etc.
Licensing, Credentialing, and Other Terms and Conditions
Your appointment is contingent upon meeting the policies and practices of the University of Minnesota and your eligibility for employment in the United States. If you hold an academic, research, or administrative position at another university or institution, your appointment at the University of Minnesota is subject to receipt by the University of your resignation letter to your current institution. The effective date of your resignation from your current university or institution must be prior to the first date of employment at the University of Minnesota. The receipt of this resignation letter is a precondition of appointment at the University of Minnesota.
In addition, this appointment and the effective start date are contingent upon starting your employment with UMPhysicians. Because clinical practice is an important part of your appointment, it is a fundamental expectation of your continued appointment that you maintain an unrestricted license to practice medicine in Minnesota, and employment by and full credentialing with UMPhysicians, University of Minnesota Medical Center and any other practice sites as appropriate.
Finally, in order to comply with University policy, this offer is contingent upon the successful completion of a background check. You will receive an email from the University’s background check vendor, General Information Services, Inc. (GIS) that will include the link to enter your personal information and authorization for the check. Please enter your information as soon as possible upon receipt of the eLink from GIS.
Administrative Center
The department is part of the INSERT ADMINISTRATIVE CENTER Center. The administrative center provides financial, human resource, and research support services to the Departments ofINSERT DEPARTMENTS. INSERT ADMINISTRATIVE DIRECTOR NAMEis the administrative center director and can be reached at 612- or @umn.edu.The center director and department administrator will arrange for your orientation to administrative processes in the center and department.
We look forward to working with you in pursuing the missions of our department and the University of Minnesota Medical School.INSERT ADDITIONAL WELCOMING COMMENTS AS DESIREDIf you accept this offer, which is valid throughINSERT DATE, please sign this letter where indicated and return the original to me, along with an email attaching a signed .pdf version of this letter. The email version will be considered binding; the paper copy is necessary for the record. We look forward to hearing from you soon.
Sincerely,
Name (Department Head)Title
Department / Brooks Jackson, M.D.
Dean of the Medical School
Vice President for Health Sciences
[If applicable]
Name (Division Director)
Title
Division
Department
Enclosure: 7.12 Statement
I accept the terms of this offer.
NAMEDate
MS-OFA v.11
C-NP