Congratulations again!

We are thrilled to have the opportunity to work more closely with you over the next several months!

This is the Welcome Packet for the 2016 State, Tribal and Territorial Agency Tobacco & Cancer Control Community of Practice, an activity of the National Behavioral Health Network for Tobacco & Cancer Control, a project made possible with funding from theCenters for Disease Control and Prevention’s (CDC) Office on Smoking and Health and Division of Cancer Prevention and Control.This welcome packet will provide you with the materials you will need to be successful in this program including a letter of commitment form, pre-assignments, important dates and an overview of the project.

Looking forward to working with you!


Shelina D. Foderingham MPH, MSW

Project Director, National Behavioral Health Network for Tobacco & Cancer Control

Director of Practice Improvement

National Council for Behavioral Health


PROGRAM OVERVIEW

The 2016 State, Tribal and Territorial Agency Tobacco & Cancer Control Community of Practice (CoP) is a 7-month initiative comprised of 10 state, tribal and territorial agency teams (e.g., state, tribal, or territorial departments of behavioral health/mental health and substance use, tobacco control programs, cancer control/prevention programs, public health departments) that seek to learn and disseminate strategies to address tobacco use and cancer risk in people with mental illnesses and substance use disorders at the state, tribal, or territorial levels. Participating state, tribal and territorial agencies will gain access to national experts and educational materials to help them develop and implement evidence-based tobacco and cancer control and prevention practices among populations with mental illnesses and substance use disorders.

Participating CoP state, tribal, or territorial agency teams will:

  • Identify strategies to better address tobacco and cancer control needs among populations with mental illnesses and substance use disorders;
  • Incorporate specific state, tribal or territorial-level tobacco and cancer control strategies to address the needs of populations with mental illnesses and substance use disorders into Health Systems Transformation efforts, including but not limited to the following efforts:
  • Preparing community behavioral health organizations to meet quality metrics and standards related to health systems transformation efforts such as Certified Community Behavioral Health Clinics (CCBHCs);
  • Leveraging relationships with community behavioral health providers through state, tribal, territorial and/or local behavioral health provider associations;
  • Supporting cross-systems collaborations among comprehensive cancer control programs, tobacco control programs and community behavioral health organizations (CBHOs).

Participating state, tribal, or territorial agency teams will participate in an in-person orientation and action plan development meeting at the Magnolia Hotel in Denver, Colorado, and webinars and/or group calls facilitated by national experts focused on topic areas identified as highest priorities by program participants. Throughout the course of the CoP, state, tribal, or territorial agency teams will have the opportunity to develop action plans for tracking and monitoring their tobacco and cancer control goals. Participating state, tribal, or territorial agency teams will be compensated $1,500.00 for their data collection efforts ($750.00 given upon acceptance; and $750.00 to be given after the team lead has submitted final report). NOTE: Compensation will be provided to the state, tribal, or territorial agency team lead for disbursement to the team.

* Please complete the letter of commitment and return to by Monday, May 9th, 8:00pm ET.

LETTER OF COMMITMENT

The National Behavioral Health Network for Tobacco and Cancer Control (National Behavioral Health Network) project team greatly appreciates your commitment to achieving health equity among people with mental illnesses and addictions and is excited to support the fantastic work you do. Participation in thisCoPrequires significant time, dedication, thought, energy and enthusiasm to engage in this initiative. This ensures that we are able to support you in the best way possible. Therefore, we ask all CoP participating state, tribal, and territorial agency teams to agree to an important set of commitments as outlined below.

I hereby agree to:

  1. Assemble a CoP participating state, tribal, and territorial agency team consisting of decision makers who will provide adequate time, energy, and enthusiasm to participate in the process; complete the CoP team form; and return it to y Monday, May 9th, 8:00pm ET.
  1. Identify a project lead whowill be responsible for and/or ensuring that at least one team member is represented on all webinars, conference calls, and the in-person meetingThe project lead will be the main point of contact and responsible for submitting assignments (see below). Specific dates and times for all CoP activitiescan be found on page 5.
  1. Identify at least TWO (2)team members (and no more than FOUR (4)) that will participate in the in-person meeting inMagnolia Hotel in Denver, Coloradoon Tuesday, June 14th, 2016. One of the team members in attendance at the in-person meeting must be the project lead.

NOTE: All travel MUST be arranged through the National Behavioral Health Network’s Travel Agent. There will be no exceptions. The National Behavioral Health Network will only cover TWO (2) days and ONE (1) night of travel and lodging (June 13 – 14, 2016). Please follow the instructions for arranging travel and lodging on p. 11.

  1. Complete all pre-assignments and action plans (deadlines and instructions outlined on pages 7-10). The project lead will be the main individual responsible for submitting all pre-assignments and other deliverables by the due dates provided. Note: There may be additional pre-work requested to inform the content and delivery of the in-person meeting.
  1. Actively participate in sharing and dissemination of lessons learned, successes and challenges to CoP peersand to the broader National Behavioral Health Network membership.

Project Lead Signature: ______Date: ______

2016 State, Tribal and Territorial AgencyTobacco & Cancer Control CoP Team Form

Please complete this form and return to by May 9th, 2016, 8:00pm ET.

Please indicate BELOWall team members who will be participating in the CoP in addition to who will be attending the in-person meeting. Each team should consist of at least one (1) representative from each of the following state, tribal, or territorial agencies: Behavioral Health/Mental Health & Substance Use Department; Tobacco Control Program; and/or Cancer Control/Prevention Program. State, tribal or territorial agency teams may also include representative(s) from other state, tribal, or territorial agencies including, but not limited to: state, tribal, or territorial public health department, chronic disease department, and/or Medicaid office. State, tribal, and territorial agency teams are required to bring at least two (2) team members to the in-person meeting, which must include the designated project lead. The National Behavioral Health Network will fund travel, hotel, and per diem for up to four (4) team members. Note:Specific travel details can be found on p.11. The in-person kick off meeting will be held on Tuesday, June 14that the Magnolia Hotel in Denver, Colorado.

1

Project Lead

Date: ______

Signature: ______

Print name: ______

Email: ______

Attending in-person meeting: Circle Yes or No

Co-Project Lead OR Team Member

Date: ______

Signature: ______

Print name: ______

Email: ______

Attending in-person meeting: Circle Yes or No

Team Member

Date: ______

Signature: ______

Print name: ______

Email: ______

Attending in-person meeting: Circle Yes or No

Team Member

Date: ______

Signature: ______

Print name: ______

Email: ______

Attending in-person meeting: Circle Yes or No

Team Member

Date: ______

Signature: ______

Print name: ______

Email: ______

Team Member

Date: ______

Signature: ______

Print name: ______

Email: ______

1

Orientation Assignment

Please edit the slide attached to the welcome email by adding your organization’s name and a picture that represents your agency. Slides should be submitted to Margaret Jaco at by Monday, May 9th, 8:00pm ET.

Webinars, In-Person Meeting, Office Hours & Assignments

This community of practice (CoP)is made up of a project orientation kick-offwebinar, one (1) in-person meeting, four (4) webinars with state, local and/or national experts, and periodic topic-based conference calls.

During each module, agency teamswill have access to twowebinars and peer-to-peer conference calls, as well as individualized technical assistance with national experts.

Have questions? Contact Margaret Jaco at .

National Behavioral Health Network for Tobacco & Cancer Control
State, Tribal, and Territorial Agency Tobacco & Cancer Control
Community of Practice Timeline
Project Kick-Off & Orientation
Letter of Commitment and Team Form Due / Monday, May 9th, 2016 / 8:00 pm ET
Orientation Assignment
  • One PowerPoint Slide due to by May 9th, 2016, 8:00pET
  • Share an image that describes your organization
/ Monday, May 9th, 2016 / 8:00 pm ET
Project Orientation Kick-off Webinar / Wednesday, May 11th, 2016 / 2:00-4:00 pm ET
Project Kick-off Pre-Assignment Due / Friday, June 3rd, 2016 / 8:00 pm ET
1-Day In-Person Meeting (Denver, CO)
In-Person Action Plan Development / Tuesday, June 14th, 2016 / 8:00 am MT – 3:30 MT
Module 1: Tobacco Control & Prevention
Pre-Assignment #1 Due / Thursday, July 7th, 2016 / 8:00 pm ET
Webinar #1: Tobacco Control, Provider-Level / Thursday, July 21st, 2016 / 2:00-4:00 pm ET
Topic-Based Conference Call / TBD (Doodle to follow) / 1-hour TBD
Webinar #2: Tobacco Control, Systems-Level / Thursday, August 18th, 2016 / 2:00-4:00 pm ET
Module 2: Cancer Control & Prevention
Pre-Assignment #2 Due / Thursday, September 8th, 2016 / 8:00 pm ET
Webinar #3: Cancer Control, Provider-Level / Thursday, September 22nd, 2016 / 2:00-4:00 pm ET
Topic-Based Conference Call / TBD (Doodle to follow) / 1-hour TBD
Webinar #4: Cancer Control, Systems-Level / Thursday, October 20th, 2016 / 2:00-4:00 pm ET
Wrap Up & Final Report
Action Plan Progress Report Due / Thursday, November 17th, 2016 / 8:00 pm ET

Pre-Assignments

Responses to Pre-Assignments will be used to inform the webinar presentations, conference call topics, and to help agency teams think about the efforts they will initiate or enhance over the course of the CoP. On the following pages,teams will find instructions and due dates for each pre-assignment. Please note that additional questions may be added to the pre-assignments throughout the course of the CoP.

If you have any additional questions about pre-assignments, please contact Margaret Jaco at .

Pre-Assignment: Project Kick-off & Orientation

Due: Friday, June 3rd, 2016

TBD. These pre-assignment questions will be developed in the coming weeks, and the responses will be used to inform the content and delivery of the in-person meeting on June 14th.

Pre-Assignment 1: Tobacco Control & Prevention

Due: Thursday, July 7th, 2016

  1. What motivated your state, tribe, or territory to address tobacco use within behavioral health populations?
  1. Has your state, tribe, or territory integrated tobacco control efforts for behavioral health populations into your broader health systems transformation efforts?
  1. What is the current climate in your state, tribe, or territory regarding tobacco free policies in community mental health?
  1. What are the current tobacco-related top priorities in your state, tribe, or territory?
  1. As the team leader, name a priority for reaching your state’s, tribe’s, or territory’s tobacco-related goals.
  1. Offer one question for the content experts to address during the Community of Practice webinar for tobacco control and prevention.

Pre-Assignment 2: Cancer Control & Prevention

Due: Thursday, September 8th, 2016

  1. Currently, what are the top cancer control and prevention priorities in your state, tribe, or territory?
  1. What challenges or barriers do you anticipate that might hinder cancer control efforts targeting the behavioral health population?
  1. Offer one question for the content experts to address during the Community of Practice webinar & call for cancer control and prevention.

Travel & Accommodations Instructions

We look forward to seeing you in Denver, CO for the State, Tribal and Territorial Agency Tobacco & Cancer Control Community of Practice Kick-Off Meeting on Tuesday,June 14, 2016. This logistics sheet contains information that will be helpful to you as you prepare for your trip.

The meeting will be held on Tuesday, June 14, 2016 at the Magnolia Hotel. The meeting will begin at 8:00 am MST on Tuesday, June 14, 2016 and end at approximately 3:30 pm MST the same day.

Travel Instructions

If you will be flying into Denver, please use the following link through Avenue Travel. Should you have any difficulty, please feel free to contact Lynn Hendrick at or (703)548-5554 ext. 5646 and reference charge code “2390: State CoP” in your correspondence.

If you will be driving to the meeting, please note that the National Council will cover mileage at a rate of $0.575/per mile for travel in one’s personal car, not to exceed $650.00.

Please make your travel arrangements no later than Friday, May 15th. You must book your travel through Avenue Travel in order for us to cover these costs. Please notify Krystle Canare at if you decide to drive by car.

Hotel Location and Accommodations

The National Council has a block of rooms reserved at the Magnolia Hotel. Check-in date is June 13, check-out date is June 14. Your room has been paid for, however, you must present a credit card when you check in to cover any other charges that you may incur beyond the cost of your room. . Once we receive confirmation of your travel plans from Avenue Travel, a room will be reserved for you at the Magnolia Hotel. If you choose to stay beyond these nights you will be responsible for the additional night(s) of lodging.

The Magnolia Hotel is located at:

818 17th Street

Denver, CO 80202

Tel: 303.607.9000

Local Transportation to Magnolia Hotel

  • By Car, Taxi, or Uber (est. 40 - 45 minute drive)
  • Head south on Pena Blvd for 0.2 miles. Take the exit onto 1-70 W.Take exit 274 for I-25 S towards Colorado Springs. Take exit 213 for Park Ave. Merge onto Park Ave W. Continue on 22nd St. Turn right on Blake St. Turn left at 17th St. Hotel will be on your right-hand side.
  • By RTD Train & Car Service (est. 35 min metro ride & 5 minute car service)
  • From Denver International airport’s RTD train station, travelers can take the A Line - westbound in the direction of Union Station and exit at Union Station. From Union Station, travelers can take a complimentary car service offered by Magnolia Hotel. Travelers should contact 303-607-9000 ext.3 to speak to hotel valet who will arrange for car service pick-up.

Travel Coverage Restrictions: Please read this section carefully.

Airline reservations should be booked as soon as possible, and no later than Friday, May 15th. Please be mindful that the National Council will cover tickets that are non-refundable, non-transferable, and the lowest available coach fare.

  1. Once the ticket has been issued, additional costs associated with flight schedule changes will be charged to the traveler.
  2. Travel is only paid from your origin and back to your origin. Any deviations from this route will be charged to the traveler.
  3. Only one checked bag will be covered by the National Council. Additional bags will be charged to the traveler.
  4. The National Council will cover up to $50 a day for meals. Please keep all receipts for your meal expenses.
  5. Travel reimbursement is for meeting related expenses only (i.e. for taxis to the airport from your origin, from the airport to the hotel and back, airport parking). Participants will only be reimbursed for a total maximum of $100.00. Taxi and airport parking receipts are required for reimbursement.
  6. Please note that rental cars require prior approval for reimbursement. Also, all reimbursement requests must be accompanied by receipts for all purchases over $5 and should be received by the National Council within 5 business days after the meeting.
  7. If you need special accommodations for any of the restrictions listed above, please contact or prior approval.
  8. A reimbursement form will be sent following the meeting.

If you have any logistical questions leading up to the meeting or travel issues, please contact Krystle Canare at 202-684-7457 ext. 304 or .

2016 State, Tribal and Territorial Agency Tobacco & Cancer Control Community of Practice Project Team Roles & Bios

National Behavioral Health Network for Tobacco & Cancer Control Project Director

Shelina D. Foderingham, MPH, MSW

Director, Practice Improvement

Shelina Foderingham is a public health social work professional who serves as a Director of Practice Improvement at the National Council for Behavioral Health where she manages the organization’s public health portfolio. She serves as the Program Directoron a number of projects including the NationalBehavioral Health Network for Tobacco & Cancer Control, the CDC OSTLTS Capacity Building Assistance for Public Health Professionals cooperative agreement. Ms. Foderingham also serves as faculty for a number of practice improvement projects focused on primary-behavioral health integration, health information technology (HIT) and clinical quality improvement. Prior to joining the National Council, she spent over seven years providing training and technical assistance to supporting health systems transformation efforts across the United States Gulf Coast. She holds a dual Masters in Social Work and Public Health from Tulane University and a Bachelor’s of Science degree in Psychology from Xavier University of Louisiana.

National Behavioral Health Networkfor Tobacco & Cancer Control Project Manager

Margaret A. Jaco, MSSW

Senior Policy Associate

Margaret Jaco is a behavioral health professional who currently serves as Senior Policy Associate at the National Council for Behavioral Health. In this role, Margaret provides project coordination and other support to multiple practice improvement and leadership programs, including CDC-funded initiatives and the Reducing Adolescent Substance Abuse Initiative learning community, funded through the Conrad N. Hilton Foundation. Ms. Jaco provides project management and writing support for other federal and state grant proposals, and serves as the Project Manager for the CDC-funded National Behavioral Health Network for Tobacco & Cancer Control. Also at the National Council, Margaret previously served as Program Associate for Mental Health First Aid, the National Council’s premier mental health public education program. In this role, Ms. Jaco was responsible for providing tailored technical assistance, developing customized curriculum modules, and creating detailed reports. Prior to joining the National Council, Margaret served in various positions for behavioral health and advocacy organizations, including extensive work in the realms of affordable and public housing, Medicaid, and public policy analysis. During her graduate studies, Ms. Jaco authored two Federally-funded publications on topics related to homelessness.