Confirmation & Check-In Instructions for PrideDay 2015
Sunday, June 14 RAIN or SHINE! Noon ‘til 6pm
Your Registration Is Confirmed! Whatever you registered for has a check mark in the boxes above. (Bring this confirmation sheet with you on PrideDay)
There are no Festival Wristbands in envelope, the person checking in will be given all of your wristbands and will be responsible for getting them to your staff.
FESTIVAL CHECK-IN
(1) Check-In time is between 8:30am – 11am. You must check in at the registration table to find out where your assigned space is.
(2) Check in at the parking lot area located at Columbus Blvd. & Walnut St. The parking lot entrances are at Columbus Blvd. & Market St. and Columbus Blvd & Walnut St. There will be a parking charge to enter the parking lot and you will be able to park all day after you check in. Place the PrideDay Mirror Hanger Card with your name and spot # on your mirror. Our Parking Coordinator will show you where you can park.
(3) Your space comes with one table and one chair. If you would like to rent extra chairs or another table tell the registration co-chair.
(4) Rental agent is right there next to registration check in.
(5) If you would like our set up crew to help you get your things to and from your vending space with a Golf Kart, there is a $25 fee. You can pay for this service at the registration check in table. If you prepaid for a golf kart, a golf cart card is stapled to the bottom of this sheet. Don’t separate until you check in and need it for service.
(6) To make sure you are set up in the correct assigned spot, your table and chair will be at your assigned spot.
(7) No vehicles will be allowed near the Check-In area after 11am.
(8) If your group is participating both in the parade & festival, make sure you have someone assigned to check in and set up between 8:30am 11am at the festival. You cannot check in and set up after the parade gets in.
(9) The person checking in will receive the 4 festival admission wristbands and will be responsible for getting them to your staff. Anyone not having a wristband will have to pay the $15 admission fee. PrideDay Festival is the actual fundraiser that has to pay for all of the PrideDay activities, so wristbands will have to be paid for.
(10) Your security deposit will be returned to you when you return your table to our Registration Co-Chair at the area where you checked in. Everyone is responsible for getting their table back to the Registration Co-Chair. WE WILL NOT RETURN SECURITY DEPOSITS IF TABLE WAS JUST LEFT AT SPOT and Rental Company had to go and get it.
(11) You are given an assigned space in advance. If you are unhappy with your space, we will not be able to move you until 11:30am. Please do not move yourself. You might be in someone else’s assigned space or even in an area that is not designated for vending. Volunteers cannot move you. Only Festival Coordinator Sal Loggia or senior advisor Chuck Volz can move you.
(12) Space is dictated by layout of the Great Plaza. You can not expand beyond your assigned 6’ or 10’ space.There is someone adjacent to you.
(13) Vending is from 12pm and 6pm. No one can check you out or return your security deposit until 6pm.
(14) As the organizing committee, we reserve the right to remove anyone from the festival who is not conforming to our reasonable restrictions. We reserve the right to prohibit the display of any signs or products that in our sole opinion are not in keeping with the nature and character of the event.
(15) You are NOT PERMITTED TO SELL ALCOHOLIC BEVERAGES!
(16) You are NOT PERMITTED TO BRING IN YOUR OWN ALCHOLIC BEVERAGES TO DRINK
(17) You are only allowed to sell or distribute food/water of any kind if you are registered as a food vendor.
(18) Please do not place any stickers on any poles, walls, booths and fencing on festival property.
(19) Electric sources are limited and you must have already registered for it.
(20) The festival is handicap accessible and there are plenty of clean restrooms.
(21) Our PrideDay Committee, Board of Directors, Staff, Security Team and Volunteers will be visible and at your disposal all day (wearing I.D. and PrideDay blue t-shirt). Pride Central is located near blue sound room on middle first landing
(22) No soaking, wading or swimming in fountains. Fountains will be under repair for June, 2015.
(23) Food Vendors must take oil/grease with you and dispose of all garbage appropriately.
(24) No Nudity. You will be removed from the Festival area.
(25) Checking Out is at same location where you checked in at.
(26) We will be selling discounted wristbands ($10) Friday June 8th at the PrideDay Weekend Kick Off Block Party
on 12th Street in the Gayborhood.
(27) If you want to buy wristbands in bulk for your group at a discounted rate you will have contact Franny at Philly Pride “ASAP” to make arrangements to pick them up before June 9th. 215-875-9288
(28) Please tell volunteers, staff and members attending that Back Packs will be inspected. Avoid bringing them.
(29) Please do not call the office on PrideDay. We will not be there. We will be on location of the parade & festival!
Parade Check-in Information is on other side
PARADE CHECK-IN
(1) New – Parade kicks off at 11:30am instead of noon!
(2) Please Check In at 13th & Locust (North East Corner)
(3) Arrive around 11am if your group is just walking. If you have a float or vehicle, have your vehicle arrive before 11am.
(4) If you arrive before 10am, do not park your vehicle at 13th Street and Locust Street.
(5) Each and every group has an assigned placement in the parade. You must check in. When you check in, the Parade Co-chair will give you a card with your group’s number. Please line your group/vehicle in that number space and designate someone with your group to act as your group’s marshal. Your marshal, along with our parade marshals, will help keep your group moving and spaced. When your group reaches the reviewing stand, the reviewing stand coordinator will ask the marshal for your number so that the announcer can identify your group. It is important to stay in numerical order. Yhe judges and announcer have a list of the groups participating in numerical order.
(6) The parade ends at the festival. All vehicles/float should drop off riders/passengers at Front & Chestnut. Floats & Vehicles without passengers on them should turn “right” on to Chestnut Street; go down first ramp to Columbus Blvd. Floats can keep going. If you are parking your vehicle, the parking lot is to the right (sharp right). There will be a parking fee. We have no control over parking fees.
(7) Please tell the people in your group not to throw, but to toss things in the crowd and watch where they are tossing them. Be careful not to hit anyone in the face.
(8) The length of the parade is a 1.3 miles.
(9) There will be a moment of silence right before the parade kicks off.
(10) All groups doing a presentation/performance or display will be allowed 3-4 minutes at each of the following presentation spots.
(11) 12th & Locust Sts, 11th & Locust Sts, Judges Reviewing Stand on Market between 6th & 5th, and 2nd & Market St.
(12) All groups walking will keep walking and will be given their own space and time to walk in front of the reviewing stand.
(13) The Reviewing Stand Announcer will announce the winners from the main stage at the Festival. Winners will receive a trophy to be picked up at main stage by Chief Judge Jim O’Toole or during week at Spruce Street Video.
(14) Please do not respond or get confrontational with any rowdy parade watchers or protestors! Ignore them because they want a reaction, any confrontation will be a distraction & disruption to the parade.
(15) There is a $15 admission fee into the Festival. Participating in the parade does not entitle you to free admission.
(16) Restrooms are at the William Way Lesbian Community Center (Juniper & Spruce), Gayborhood Bars/Restaurants serving Brunch. There are Portable Toilets at 13th & Locust.
(17) Public nudity is against the law. It is actively discouraged.
(18) Please dispose of any trash you have in trash cans along parade route. Do not litter!
(18) Please check out our website for up to day information www.phillygaypride.org
As the organizing committee, we reserve the right to prohibit the display of any signs or products that, in our sole opinion, are not in keeping with the nature and character of the LGBT Pride Parade.
We encourage you not to bring a Back Pack. They will be inspected when entering Festival and cause delays.
Please do not call the office on PrideDay. We will not be there. We will be on location of the parade & festival!
Philly Pride Presents, Inc. 252 S. 12th Street “Basement” Philadelphia, PA 19107 215-875-9288 fax – 215-545-6484 e-mail