EHLANZENIFETCOLLEGE
2006 YEAR PLAN
MONTH / DATE / ACTIVITIES / RESPONSIBLE PERSON / KPIJanuary / 05/01/2006 / Reporting Day on Campuses / Campus Managers / Developed PoA for the week ahead
05/01/2006 / MT: Preparation for admission / Deputy CEO: Management / All admission personnel attending
07/01/2006 / Training DB2000 (Enrolment) / State Accountant / Reports, financial statements, and reconciliations.
09/01/2006 / College re-opens: / Campus Managers / Increased learner enrolment
09 -13/01/2006 / Registration of students on the Campus. / Campus Managers / Increased culture of teaching and learning
09-12/01/2006 / Campus visits / Quality Assurance Officer / Report
10/01/2006 / All required information is obtained from Personnel files / HR Practitioner / Report
11/01/2006 / Campus support visits: Barberton / Deputy CEO: Management / Effective and Efficient administration
12/01/2006 / Check stock and place order / Provision clerk / Stationery ordered
14/01/2006 / Parents meeting: Barberton Campus / Deputy CEO: Management / Shared Vision
16/01/2006 / Academic activities / tuition begins / Educators / Lecturers / Improved culture of teaching and learning
16-17/01/2006 / Training DB 2000 (Finance) / Training DB 2000 (Finance) / Reports, financial statements, and reconciliations
17/01/2006 / LST Meeting / SES: SSO / Minutes available
18/01/2006 / MT: College Senior Management / Deputy CEO: Management / Attendance register & minutes.
20/01/2006 / Induction of students / HODs / Improved culture of teaching and learning
23/01/2006 / Installation of Sign boards at Mthimba Campus / Principal Communication Officer / Increased visibility of Campuses
24/01/2006 / LSS meeting (three FET Colleges) / SES: SSO / Meeting of the three FET Colleges.
24-26/01/2006 / Conduct policy workshop at Campuses / Quality Assurance Officer / Capacitated staff and report
30/01/2006 / Campus support visits: Mthimba / Deputy CEO: Management / Effective & efficient administration
30/01/2006 / Submit proposal to management for approval and installation. / Logistics Officer / Availability of faxes and color printers at all sites
31/01/2006 / MT: College Extended Mngt / Central Office Management / Attendance register & minutes.
February / 02/02/2006 / MT: College Senior Mngt / Central Office Management / Attendance register & minutes.
03 – 05/02/2006 / HIV/Aids Peer Education Training / SES: SSO / Increased Awareness of HIV/AIDS
06 – 10/02/2006 / Partnership meeting week with Ehlanzeni Regional Office / Deputy CEO: Academic / Progressive report.
07/02/2006 / Finance Meeting / Finance Committee / Better understanding of College/ Departmental policies and procedures.
07/02/2006 / MT: Council Exco / Deputy CEO: Management / Attendance register & minutes.
08/02/2006 / Conducting Audit Meeting / Audit Committee / Better understanding of College/ Departmental policies and procedures.
10/02/2006 / SRC Meeting / SES: SSO / Minutes available
16 – 18/02/2006 / Campus SRC Elections / SES: SSO / Well constitute Campus SRC.
16/02/2006 / MT: College Council / Deputy CEO:Management / Attendance register & minutes.
17-18/02/2006 / Induction of Finance Staff / Assistant Director: Finance / Better understanding of College/ Departmental policies and procedures.
18/02/2006 / MT: Parents Meeting Mthimba Campus / Deputy CEO: Management / Shared vision.
24/02/2006 / College SRC Elections / SES: SSO / A single College SRC constituted.
24/02/2006 / Partnership visit to Vinto Minerals by HODs / HODs Project and Partnership / Comprehensive visit report
25/02/2006 / College SRC Elections / SES: SSO / A single college SRC constituted.
27/02/2006 / Meet the HODs / Deputy CEO: Academic / Minutes of meeting
28/02/2006 / MT: SRC and Management / Deputy CEO: Management / Decision implemented
March / 03/03/2006 / Strategic Planning session / Deputy CEO: Management / Revised Strategic Planning
02/03/2006 / MT: College Senior Mngt / Deputy CEO: Management / Attendance register & minutes.
09/03/2006 / MT: FinanceCommittee / Assistant Director: Finance / Compliance to PFMA, Treasury regulations and Medium Term Expenditure Framework.
10 – 11/03/2006 / SRC Induction / SES: SSO / Effective campus and college SRC.
13/03/2006 / Career Exhibition / SES: SSO / Schools and communities visited.
15/03/2006 / MT: College Staff / Deputy CEO: Management / Attendance register & minutes.
16/03/2006 / Conducting Risk and Debtors Management Workshop / Assistant Director: Finance / Compliance to PFMA, Treasury regulations and Medium Term
16/03/2006 / Stock taking / Provisioning Section / Expenditure Framework.
17/03/2006 / Campus support visits: Nelspruit Campus / Deputy CEO: Management / Effective & Efficient administration.
17-18/03/2006 /
- Conduct induction workshop for campus management.
- Conduct workshop for lecturing staff
18/03/2006 / MT: Parents Meeting Nelspruit Campus / Deputy CEO / Shared vision.
22 – 31/03/2006 / Internal Examination for Business Studies / HOD: Business Studies / Examination report.
25/03/2006 / Parents meeting Nelspruit Campus / Central Office Management / Shared Vision
27/03/2006 / Stock taking / Provisioning section / Compliance to PFMA, Treasury regulations and Medium Term Expenditure Framework.
28/03/2006 / MT: Academic Board / Deputy CEO: Academic / Attendance register and minutes.
30/03/2006 / Internal Audit / Internal Audit Committee / Compliance to PFMA, Treasury regulations and Medium Term Expenditure Framework.
30/03/2006 / External exam for Engineering Studies starts / HOD: Engineering Studies / Examination time table.
30/03/2006 / Presentation of Newsletter / Principal Communication Officer / Newsletter
31/03/2006 / MT: College Senior Management: Reports / Deputy CEO: Management / Annual repots 2005&1st quarterly report 2006
31/03/2006 / Business Studies closes
03/04/2006 / Check stock and place order / Logistics / Stationery ordered
04/04/2006 / Skills Development / HR Practitioner / Submit monthly report
06/04/2006 / MT: College Council EXCO / Deputy CEO: Management / Attendance register & minutes.
06/04/2006 / MT: Partnership visit to MMC (Delta) by HODs and CEOs / HOD: Project and Partnership / Implementation of decisions
06/004/2006 / MT: Audit Committee / Assistant Director: Finance / Minutes of the meeting
07/04/2006 / 1st Finance Review Session / Finance Committee / Accurate financial reports.
08/04/2006 / Finance Review Session / Finance Committee / Accurate financial reports.
11/04/2006 / Exam for Engineering studies ends.
11/04/2006 / Engineering Studies division closes.
12 – 13/04/2006 / Academic Seminar for Engineering Studies division / Deputy CEO: Academic / Seminar report
12-22/04/2006 / Conduct college internal audit / Quality Assurance: Officer / Audit report
12-18/04/2006 / Conduct college internal audit / Quality Assurance: Officer / Audit report
18-20/04/2006 / Campus visit / Quality Assurance Officer / Audit report
18/04/2006 / Campus visits Waterval Boven Campus / Deputy CEO: Management / Effective and efficienct administration
18/04/2006 / Preparation for set up college website / Principal Communication Officer
18/04/2006 / Business Studies division re – opens
20/04/2006 / SRC meeting / SES: SSO / Minutes available.
20/04/2006 / Workshop on HIV/AIDS awareness / HR Practitioner / Report
21/04/2006 / Entrepreneurship Day / HOD: Business Studies / Seminar report
22/04/2004 / College council Subcommittees: Reports / Deputy CEO: Management / Council reports
24/04/2006 / MT: SRC and Management / Central Office Management / Implementation of decisions.
25/.4/2006 / Meet: HODs / Deputy CEO: Academic / Minutes of meeting
25/04/2005 / MT: College Council / Deputy CEO: Management / Attendance register & minutes.
26/04/2006 / Partnership visit to MMC (Delta) / HODs and CEO / Approved resolutions
26/04/2006 / Draft a maintenance plan/policy to the whole college / Logistics Officer Campus managers / Plan/ Policy
27/04/2006 / Release of first Newsletter / Principal Communication Officer / Newsletter finalized
May / 02/05/2006 / Engineering Studies division re-opens / Campus / Administration
03/05/2006 / LSS Meeting (three FET Colleges) / SES: SSO / Meeting of the three FET Colleges.
05/05/2006 / Campus support visits: Kanyamazane Campus / Deputy CEO: Management / Effective & Efficient administration.
08 – 19/05/2006 / Campus Awards Ceremony / Campus Managers
10/05/2006 / Finance Meeting / Finance Committee / Safeguarding of Assets. Proper control of revenue & expenditure.
11/05/2006 / MT: College Senior Mngt / Deputy CEO: Management / Attendance register & minutes..
12/05/2006 / Workshop on Management of Assets, Revenue & Expenditure / Assistant Director: Finance / Safeguarding of Assets. Proper control of revenue & expenditure.
12/05/2006 / MT: SRC and Mngt / Deputy CEO: Management / Attendance register & minutes.
13/05/2006 / Parents meeting: Kanyamazane Campus / Deputy CEO: Management / Shared Vision.
13/05/2006 / Seminar to review Engineering Studies results / Deputy CEO: Academic / Seminar report.
13/05/2006 / College Sports Day / SES: SSS / Students participation in sport
20/05/2006 / College Awards Ceremony / Deputy CEO: Academic / Graduates Awarded.
22/05/2006 / College Staff Meeting / Deputy CEO: Mngt / Adherence to policies, rules and procedures.
23/05/2006 / MT: HODs / Deputy CEO: Academic / Minutes of meeting
24/05.2006 / Candle light / SES: SSO / Increased HIV/AIDS Awareness
25/05/2006 / MT: Academic Board / Deputy CEO: Academic / Minutes
26/05/2006 / Partnership visit to Feralloy Chrome by HODs and CEOs / HOD: Project and Partnership / Report on visit.
26/05/2006 / Submit recommended policies to Assistant Director: Corporate Service / Quality Assurance Officer / Approved Policies
26-27/05/2006 / Strategic planning Session / Deputy CEO: Management / First draft of strat plan
29/05/2006 / External Exam for Business Studies starts / HOD: Business Studies / Invigilator time table
June / 01/06/2006 / MT: College Senior Mngt / Deputy CEO: Management / Attendance register & minutes.
02/06/2006 / Campus support visits: Barberton Campus / Deputy CEO: Management / Effective & Efficient administration.
02/06/2006 / MT: Students: Barberton Campus / Deputy CEO: Management / Disciplined students.
03/06/2006 / Viewing of College Website / Principal Communication Officer / Report available
07/06/2006 / MT: Finance Committee / AD: Finance / Implementation of decisions taken in the meetings.
08/06/2006 / MT: College Council EXCO / Deputy CEO: Management / Attendance register & minutes.
14/06/2006 / MT: College Extended Management / Deputy CEO: Management / Attendance register & minutes
15/06/2006 / Business Studies Exam ends
15/06/2006 / Business Studies Division closes
16 – 17/06/2006 / Academic seminar for Business Studies Division / Deputy CEO: Academic / Report on seminar
30/06/2006 / Release of second newsletter / Principal Communication Officer / Newsletter available
30/06/2006 / Internal Audit / Internal Audit Committee / Implementation of decisions taken in the meetings.
July / 01/07/2006 / Purchase 3rd quarterly stationery / Logistics Clerk / Stationery ordered
04/07/2006 / Business Studies re-opens
04 – 07/07/2006 / Registration of students for Business Studies / Campus Managers
05/07/2006 / Finance Meeting / Assistant Director: Finance / Accurate financial reports.
05/07/2006 / Launch of College website / Principal Communication Officer / Report and website available and functional
06/07/2006 / MT: College Council / Deputy CEO: Management / Attendance register & minutes.
06/07-08/2006 / Ehlanzeni FET Conference / Deputy CEO: Management / Conference report
07/07/2006 / Campus support visits: Mthimba Campus / Deputy CEO: Management / Effective & Efficient administration.
07/07/2006 / 2nd Finance Review Session / Finance & Management / Accurate financial reports.
07/07/2006 / MT: Students: Mthimba Campus / Central Office Management / Disciplined students.
08/07/2006 / Finance Review Session / Finance & Management / Accurate financial reports.
10/07/2006 / Classes for Business Studies start / Campus Managers / Time tables.
13/07/2006 / MT: College Senior Mngt / Deputy CEO: Management / Attendance register & minutes
14/07/2006 / MT: SRC and Mngt / Deputy CEO: Management / Attendance register & minutes.
15/07/2006 / Seminar to review Business Studies results / Deputy CEO: Academic / Seminar report.
21/07/2006 / Partnership visit to Cobalt Property LTD by / HOD and CEO / Attendance register & minutes..
24/07/2006 / Stock Taking / Provisioning Section / Accurate financial reports.
24 – 28/07/2006 / Meeting with Ehlanzeni Regional Office / Central Office Management / Attendance register & minutes..
24/07/2006 / Exam starts for Engineering Studies
(2nd Trimester) / Campus Managers / Examination + Invigilation time table.
25/07/2006 / Meet the HODs / Deputy CEO: Management / Minutes of minutes
27/07/2006 / MT: College Extended Mngt / Deputy CEO: Management / Attendance register & minutes..
27/07/2006 / Council Committee Meeting: Report / Deputy CEO: Management / Minutes of meeting
31/07/2006 / Review of probation reports for newly appointed staff / HR Practitioner / Report
31/07/2006 / MT: College Staff meeting / Deputy CEO: Management / Attendance register & minutes.
August / 01/08/2006 / MT: Student: Nelspruit Campus / Central Office Management / Disciplined students
02/08/2006 / MT: Academic Board / Deputy CEO: Academic / Attendance register + Minutes
03/08/2006 / MT: College Senior Mngt / Deputy CEO: Management / Attendance register Minutes
04-05/08/2006 / Academic seminar / Deputy CEO: Academic / Seminar report
07/08/2006 / Exam for Engineering Studies ends
(2nd Trimester) / Campus Managers / Examinations & Invigilation
08/08/2006 / Finance Meeting / Finance Committee / Implementation of decisions taken in the meetings.
08/08/2006 / Campus support visits: Nelspruit Campus / Deputy CEO: Management / Effective & Efficient administration.
08/08/2006 / Release of third newsletter / Principal Communication Officer / Newsletter available
11-12/08/2006 / Conduct policy review with college council committees / Quality Assurance / Reviewed policies
16/08/2006 / Review Equity plan / HR Practitioner / Report
18/08/2006 / Submit all reviewed policies to management / Quality Assurance Officer / Recommended policies.
18-19/08/2006 / Drafting of final strategic planning
23/08/2006 / Submit recommended policies to Assistant Director: Corporate Service / Quality Assurance Officer / Approved Policies
30/08/2006 / Classes for Engineering Studies starts
(3rd Trimester) / Campus Managers / Time table.
31/08/2006 / MT: College Extended Mngt / Deputy CEO: Management / Attendance register & minutes.
September / 01/09/2006 / Campus support visits: Kanyamazane Campus / Deputy CEO: Management / Effective & Efficient administration.
01/09/2006 / MT: Students: Kanyamazane / Deputy CEO:Management / Challenges addressed.
07/09/2006 / MT: College Senior Mngt / Central Office Management / Attendance register & minutes.
07/09/2006 / Finance Meeting / Finance Committee / Implementation of decisions taken in the meetings.
08-09/09/2006 / Seminar to review results for Engineering Studies / Deputy CEO: Academic / Results review report.
10/09/2006 / Third Assessment of staff members on probation / HR Practitioner / Report
13 – 22/09/2006 / Internal Exams for Business Studies / HOD: Business Studies / Report on exams.
13 – 22/09/2006 / Year Plan / Deputy CEO:: Academic / First Draft
14/09/2005 / MT: College Senior Mngt / Deputy CEO: Management / Attendance register & minutes.
15 – 16/09/2006 / Revise Academic Policies / Deputy CEO: Academic / Decisions implemented
22/09/2006 / Business Studies Division closes
22/09/2006 / Presentation: Final Draft of the Strategic plan / Deputy CEO: Management / Copy submitted to DOE
23/09/2006 / LSS Meeting / SES: SSO / Minutes of meeting
28/09/2006 / Internal Audit / Internal Audit Committee / Implementation of decisions taken in the meetings.
29/09/2006 / College Gala Dinner / Deputy CEO: Management / Partnership enhanced
30/09/2006 / Capturing of action for newsletter / Principal Communication Officer / Information and pictures taken
October / 01/10/2006 / Beauty Contest / SES: SSO / Content report.
02/10/2006 / Business Studies Division re-opens
02/10/2006 / Check stock and place an order / Logistic Clerk / Stationery orderd
04/10/2006 / MT: College Council EXCO / Deputy CEO: Management / Attendance register & minutes.
05/10/2006 / MT: College Senior Mngt / Deputy CEO: Management / Decisions implemented
06/10/2006 / Campus support visits: Waterval Boven Campus / Deputy CEO: Management / Effective & Efficient administration.
06/10/2006 / Finance Meeting / Finance Committee / Accurate financial reports.
06/10/2006 / MT: Students: Waterval Boven / Deputy CEO: Management / Challenges addressed .
07/10/2006 / 3rd Finance Review Session / Assistant Director: Finance / Accurate financial reports.
10/10/2006 / Finance Review Session with management / Assistant Director: Finance / Accurate financial reports.
12/10/2006 / MT: College Extended Management / Deputy CEO: Management / Attendance register & minutes.
13/10/2006 / SRC Meeting / SES: SSO / Minutes available
14/10/2006 / Seminar to review results for Business Studies / Deputy CEO: Academic / Results review.
19/10/2006 / Submit all review policies to management / Quality Assurance Officer / Recommended policies for approval
20/10/2006 / Visit to Spoornet / HODs and CEO / Report on visit.
20/10/2005 / MT: SRC and Mngt / Deputy CEO: Management / Decisions implemented
25/10/2006 / Submit recommended policies to Assistant Director: Corporate Service / Quality Assurance Officer / Approved resolution
26/10/2006 / MT: College Senior Mngt / Deputy CEO: Management / Attendance register & minutes.
27/10/2006 / Year Plan 2007/Budget / Finance Committee / Accurate financial reports
27/10/2006 / Leave plan for 2007 / HR Practitioner / Submit monthly report
28/10/2006 / College Sports Day / SES: SSO / .Students participation in sports
30/10/2006 / MT: College Staff Meeting / Deputy CEO: Management / Attendance register & minutes.
November
November / 02/10/2006 / Drafting of posts advertisement / HR Practitioner / Report
03/11/2006 / MT: College Senior Management / Central Office / Attendance register & minutes.
06-30/11/2005 / Monitoring of Examinations / Deputy CEO: Management / Incident – free examinations.
06 – 30/11/2006 / External Exam for Business Studies / Campus Manager / Examination + Invigilation time table.
08/11/2006 / Finance Meeting / Finance Committee / Have audited financial statements of the College and Implementation of decisions taken in the meetings.
13/11/2006 / Stock Taking / Provisioning Section / Have audited financial statements of the College and Implementation of decisions taken in the meetings.
13 – 30/11/2006 / External Exam for Engineering Studies / Campus Manager / Examination + Invigilation time table.
14/11/2006 / Draft year plan / HR Practitioner / Report
15/11/2006 / Draft programme for 2007 / HR Practitioner / Report
15/11/2006 / Draw year plan : Logistics / Logistic Officer / Outstanding matter attended
16/11/2006 / MT: College Council / Deputy CEO: Management / Attendance register & minutes.
28/11/2006 / Award Staff for their Performance / Assistant Director: Corporate service
30/11/2006 / Appointment of Auditors / Tender Committee / Have audited financial statements of the College and Implementation of decisions taken in the meetings.
30/11/2006 / College closes for educator staff
______
PS ZwaneDate
CEO / Principal
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