CONDITION FOR HIRING OF SCHOOL PREMISES
1.The use of the premises must be restricted to the purposes and the accommodation specified overleaf.
2.The hirer shall be required to pay for any breakage, loss or damage arising out of or during the letting to the premises, fixtures, fittings or to any other property or furniture on the premises. The hirer must ensure that any facility used is left in a clean and tidy state and that all sports hall equipment is stored away after use.
3.The school governors shall not be responsible for the loss or damage to any property whatsoever or death of or injury to any person whatsoever (except for the death of or injury to any person caused by any negligent act or omission or wilful misconduct of the school governors or their servants or agents).
4.The sub-letting of the premises is prohibited.
5.Gambling on the premises is prohibited.
6.Where provision is made for those under the age of 18, the hirer shall have appropriate policies and procedures in place with regard to safeguarding children and child protection. The hirer shall have responsibility for carrying out all the necessary recruitment and vetting checks on their staff and volunteers under Safeguarding Children and Safer Recruitment regulations.
7.The hirer shall secure necessary licences in respect of:
a)Performing plays (Theatre Act 1968);
b)Public dancing, music or similar public entertainment (Local Government [Miscellaneous Provisions] Act 1982);
c)Bingo;
d)Intoxicating liquor (subject to Condition 10 below).
8.The hirer shall obtain any necessarypermission from the owners of copyright in musical, dramatic, literacy and other works as required by the Copyright Act 1956 and indemnify the school governors in respect of any infringements of such copyright.
9.The hirer shall complete and despatch to the Performing Rights Society Ltd, details of musical works, whether published or in manuscript, performed at the premises vocally, instrumentally or mechanically as entertainment for which a charge is made.
10.Intoxicating liquor shall not be sold or consumed on the premises without the express consent of the school governors or the Headteacher acting on their behalf.
11.The hirer shall remove all chairs and other furniture, decorations and any other materials introduced into the premises within a reasonable time after the period of hire.
12.Special preparations, such as those required for the purpose of cleaning, must not be applied to the floors without the express consent of the school governors or the Headteacher acting on their behalf.
13.School kitchens - where the kitchen is required for the preparation and cooking of food, a member of the school catering service may be present throughout the letting and the hirer may be required to pay an additional charge in this respect.
14.All dogs, with the exception of registered Guide Dogs, Hearing Dogs, Dogs for the Disabled, Canine Partners, Support Dogs and Dog A.I.D are prohibited from the school site.
15.Representatives of the school governors shall at all times have free access to the premises for the purpose of inspection.
16.The school governors reserve the right to cancel any letting at any time without any penalty.
17. Any cancellations with less than 48 hours notice will incur a full fee charge.
LADY MANNERS SCHOOL
LETTINGS APPLICATION FORM
I apply for the use of the following facilities:
TIME / ACCOMMODATIONHALL OR GYMNASIUM
DATE / PURPOSE / From / To / Class Rooms
(Nos) / Kitchen
2 / Art Rooms
(Nos)
48 / Small Hall
Up to sq ft (111 sq mts)
(Nos) / Medium Hall
1201 sq ft (112-184 sq mts)
(Nos)
DRAMA / Large Hall
2001 sq ft (185 - 464 sq mts)
(Nos) / Sports Hall
Over sq ft (465 sq mts) / Outdoor facilities (state type)
and I undertake for myself and for the organisation I represent:
1.to pay the letting charge
2.to abide by the terms and conditions outlined overleaf.
Signature / DateOn behalf of / Position
(name of organisation)
Address
Telephone
FOR OFFICE USE
LETTING APPROVEDINVOICE
Date sent
Number
Amount
RETURN TO
LADY MANNERS SCHOOL