TENDER No ……..
DUE AT …………. ON
……………………….
COMMUNITY RURAL WATER SUPPLY PROGRAMME
EQUIPPING OF BOREHOLES
[DISTRICT MUNICIPALITY NAME]
SUBMIT TENDER DOCUMENTS
TO
COMPILED BY:
Generic Documentation prepared by
DIRECTORATE: PROJECT DEVELOPMENT SUPPORT
DEPARTMENT OF WATER AFFAIRS AND FORESTRY
PRIVATE BAG X313, PRETORIA, 0001, REPUBLIC OF SOUTH AFRICA
District Municipality Document prepared by
Documentation Prepared for
GW_DOC4/dt/ 29/06/2001
Page (ii)COMMUNITY RURAL WATER SUPPLY PROGRAMME
CONTRACT
FOR
EQUIPPING OF BOREHOLES
CONTENTS LIST
PAGE NO
CONTRACT DOCUMENT
PART 1 SCHEDULE OF DOCUMENTS 1
PART 2 NOTICE OF TENDER 1
PART 3 SPECIAL CONDITIONS OF CONTRACT 1
PART 4 STANDARD SPECIFICATIONS 1
PART 5 PROJECT SPECIFICATIONS 1
PART 6 ANNEXURES TO THE SPECIFICATIONS 1
PART 7 Schedules 1
PART 8 CONTRACT GUARANTEE AND AGREEMENT PRO-FORMAS 1
PART 9 TENDER FORMS 1
PART 10 TENDER ADMINISTRATION 1
PREAMBLE
This document has been prepared as part of a set of generic documents for use in community water schemes in South Africa. DWAF and BIGEN used the original documents with success in the development of groundwater resources in North West Province. They were subsequently re-formatted with minor adjustments by the VKE/SF Joint Venture, to form part of the "Toolbox" of documents to be utilized by local government authorities and their consultants and advisors to develop their water services.
This document is intended to be used to equip boreholes and supply and install the reticulation system and reservoirs required to provide communities with water services. The documents need to be adapted for specific projects and the following should be noted:
Notes:
1. Documents in Part 6 should only be completed after the award of a tender for the Works.
2. Pages should only be initialled by the Contractor and witnessed after the award of a tender for the Works.
3. Documents in Part 8 will be bound in when concluding the Contract Agreement.
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COMMUNITY RURAL WATER SUPPLY PROGRAMME
CONTRACT
FOR
EQUIPPING OF BOREHOLES
PART 1 SCHEDULE OF DOCUMENTS
SCHEDULE OF DOCUMENTS
The following documents form part of the Tender/Contract documents:
(i) The general conditions governing this contract are:
SAICE General Conditions of Contract for Works of Civil Engineering Construction, Sixth Edition (1990)
(ii) Additional documents forming part of the Contract in terms of Clause 1(1)(e) of the General Conditions of Contract are:
1. This document See Contents list.
2. Standard Specifications not bound into this document See Part 4.of this document.
3. Drawings As listed in Part 6.
4. The Contract Guarantee and Agreement To be bound into Part 8 of this document once concluded.
5. Tender Administration Documentation To be bound into Part 10 of this document.
Note : The General Conditions of Contract (GCC 90) are not bound into this
document, but are available at the Contractor's expense from the Secretary of the South African Institution of Civil Engineers, P O Box 61019, MARSHALLTOWN, 2107.
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COMMUNITY RURAL WATER SUPPLY PROGRAMME
CONTRACT
FOR
EQUIPPING OF BOREHOLES
PART 2 NOTICE OF TENDER
GW_DOC4/dt/ 29/06/2001
Equipping of Boreholes / Page (8)Part / 1 / 2 / 3 / 4 / 5 / 6 / 7 / 8 / 9 / Notice of Tender
TABLE OF CONTENTS
PAGE NO
1 FORM OF CONTRACT AND SUBCONTRACT 1
2 ISSUING OF DOCUMENTS 1
3 SITE INSPECTION / BRIEFING MEETING 1
4 INFORMATION TO BE ENTERED 1
4.1 Part 7: Schedule of Rates 1
4.2 Part 9: Tender Forms 1
5 SUBMISSION OF TENDER 1
6 AUTHORITY OF SIGNATORY 1
7 ______MUNICIPALITY TENDER CONDITIONS AND PROCEDURES 1
8 ALTERNATIVES 1
9 VALIDITY 1
10 FORM ST8 1
11 PREFERENCE FOR PRODUCTS MANUFACTURED OR ASSEMBLED LOCALLY 1
12 TENDERERS TO COMPLY WITH DOCUMENTS 1
13 SUBCONTRACTORS 1
14 ACCEPTANCE OR REJECTION 1
15 TELEGRAPHIC TENDERS 1
16 REFUND OF DEPOSITS 1
17 CHEQUES 1
18 DETAILS OF DOCUMENTS TO BE KEPT CONFIDENTIAL 1
19 EMPLOYMENT OF LOCAL LABOUR 1
20 FINANCIAL STANDING 1
21 ABILITY TO PERFORM 1
22 VALUE ADDED TAX 1
23 RESULTS OF TENDERS 1
24 QUERIES WITH RESPECT TO THIS 1
25 TENDER ADVERTISEMENT 1
26 IMPORTANT CONDITIONS : MISCELLANEOUS REQUIREMENTS 1
27 BASIS OF TENDER ADJUDICATION 1
1 FORM OF CONTRACT AND SUBCONTRACT
The successful tenderer will be the Principal Contractor for Contract No. ______. Should the Project Specifications and the Schedule of Quantities provide for certain portions of the Works to be undertaken by specialists nominated by the Employer, or by the Engineer acting as agent of the Employer, then the Principal Contractor will be responsible for employing such subcontractors as are nominated by the Employer (or by the Engineer as its agent) for the respective portions of the Works that are described in the Project Specifications and in the Schedule of Rates. The Employer will call separately for tenders for the nominated subcontract works, either before or during the duration of the Contract in accordance with the approved construction programme of the Principal Contractor. The successful tenderers under these separate enquiries will be nominated as subcontractors to the Principal Contractor for the respective portions of the Works involved. Subsequent to nomination, each specific nominated subcontractor will be required to enter into a subcontract agreement with the Principal Contractor in terms of Clause 9(1) of the General Conditions of Contract. The nominated subcontractor will be bound, mutatis mutandis, by the same general and special conditions of contract as the Principal Contractor will be under this Contract, except as may be specifically indicated otherwise in this document. Tenderers for the Principal Contract should carefully examine the General Conditions of Contract, as well as the Special Conditions of Contract that are included in Part 3 of this document, in order to establish the contractual arrangements that will govern nominated subcontracts to the Principal Contract.
Tenderers are to take note of the fact that the bulk of the equipping and reticulation work is to be executed via “labour intensive construction” (LIC) methods. The execution of the work will be done on one of the following methods or as a combination of the methods :
(i) Established contractor to employ people from the village(s) where the work is to be done.
(ii) Nominated emerging sub-contractors who are to be employed and trained by the established contractor.
(iii) Established and emerging contractor who have entered into a joint venture agreement with one another.
The proportionate distribution of work between the above methods will be discussed in detail at the tender briefing meeting. The tenderers must take note of the fact that it will be expected of the successful tenderer to enter into a formal agreement with the Nominated Emerging Contractor (NEC) and/or the “normal” Emerging Contractor (EC). The established/main contractor (MC) will be responsible for the quality of work of the NEC and/or the EC. Provision has been made in Schedule 1 of the Schedule of Rates for a % mark-up on the amount payable to the NEC by the MC.
Although not foreseen at this stage, it may happen that it will be expected of the contractor to execute some work outside the existing borders of the ______Municipality’s Area of Jurisdiction. If the tenderers have any objection to this possibility, it must be clearly indicated in Part9, i.e. Alterations by Tenderer in this document.
The contract will consist of three main types of activities, namely Mechanical/Electrical Equipping and Installation, Civil Engineering Construction and Operation and Maintenance of the Works. The work to be carried out during the currency of the contract may be ordered as separate tasks. Each task to be undertaken will be issued as a written instruction by the Engineer and will consist of a detailed scope of work and relevant drawings for each particular task.
The value of work to be carried out as stipulated in the order will include ten percent to be used as contingencies in accordance with the general conditions of contract.
The estimated value of total work to be done in this region is R______. No guarantee can however be given regarding the expenditure of this amount. The actual expenditure for the financial year may exceed or may be less than the estimated amount.
2 ISSUING OF DOCUMENTS
(a) One complete set of tender documents (Volume 1), one set of drawings (Volume 2), and one copy of the Schedule of Rates will be issued to each prospective Tenderer. These documents are obtainable upon receipt of the deposit, from the office(s) as detailed in the Invitation to Tender, a copy of which has been bound into Part2 of this document.
(b) This tender document contain pages numbered consecutively. Tenderers must satisfy themselves that the documents are complete. Should any figures or writing be indistinct, or should any pages be missing from this document, or should this document or the drawing(s) contain any obvious errors, the Tenderer must immediately notify the Engineer in order to have any discrepancy rectified, as no claim whatsoever will be entertained for faults in the tender price resulting from the abovementioned discrepancies.
(c) This document is to be left intact in its original format and no pages are to be removed or re-arranged. Should there be inadequate or no space for the Tenderer to enter a particular item, then such information shall be submitted in a covering letter and shall be referred to in the schedule in Part9 entitled "Alterations by Tenderer".
(d) All Tenderers shall be deemed to have waived, renounced and abandoned any conditions which are in conflict with the conditions that are laid down in this document, which are printed or written upon any stationery used by them for the purpose of or in connection with the submission of tenders for this Contract.
3 SITE INSPECTION / BRIEFING MEETING
A compulsory official tender briefing meeting will be held. Particulars regarding the briefing meeting appear in the Invitation to Tender, a copy of which has been bound into Part2. The briefing meeting will be attended entirely at the Tenderers own risk and expense insofar as transport and accommodation are concerned. Tenderers shall make their own arrangements in this regard. The Briefing Meeting Certificate that is included in Part9 of this document must be completed in respect of every tender submitted.
4 INFORMATION TO BE ENTERED
The Tenderer is required to enter information on the following pages of this contract document:
4.1 Part 7: Schedule of Rates
7.1 Schedule of Rates
4.2 Part 9: Tender Forms
9.1 Alterations by Tenderer
9.2 List of Works Previously Executed
9.3 Present Commitments
9.4 List of Supervisory Personnel
9.5 Local Labour Content
9.6 Labour Utilisation
9.7 Compliance with OHSA (Act 85 of 1993)
9.8 List of Available Plant and Equipment
9.9 Sub-Contractors
9.10 Equipment Questionnaire (ST 10)
9.11 Preference Certificate (ST 11)
9.12 Briefing Meeting Certificate
9.13 Authority of Signatory
9.14 Appendix to Tender
9.15 Declaration of Interest (ST 12)
9.16 Declaration of Good Standing regarding Tax (ST 5)
9.17 Tender (ST 8)
9.18 Form of Tender
Notes
(i) All prices quoted shall be in South African currency and shall exclude Value Added Tax.
(ii) The tender must be signed and witnessed on the Form of Tender annexed hereto, with all blanks in the Tender, Appendix and other forms filled in.
(iii) Individual pages should only be initialled by the Contractor and by the witnesses after the award of a tender for the Works.
(iv) All spaces in the State Tender Board forms and other annexures shall be completed in full.
(v) The Schedule of Rates must be fully priced. Tenderers must tender for all options included in the tender.
(vi) The pro-forma Contract Agreement and Guarantee bound into Part 8 of this volume are not to be completed at the time of tendering.
(vii) The tender documents shall not be separated in any way nor must any pages be detached from the original documents.
5 SUBMISSION OF TENDER
The tender document shall be duly completed and signed and shall be submitted as follows:
(a) The tender, together with the covering letter and supporting documents, shall be sealed in an envelope endorsed:
"ORIGINAL TENDER FOR CONTRACT No. ______, ______MUNICIPALITY COMMUNITY RURAL WATER SUPPLY PROGRAMME - EQUIPPING OF BOREHOLES"
(b) Tenders sealed and endorsed, will be received by:
The (Acting) Municipal Manager, ______Municipality, P O Box ______, ______or may be deposited in the tender box in the foyer of ______Municipality at ______Street, ______up to 12:00 on the date shown below.
Tenders must be received in the tender box at the address listed above not later than 12:00 on ______, ______200__.
(c) The extra copy of the Schedule of Rates may be retained by the Tenderer for his records, but the set of drawings must be returned to the consultants at the address listed above. Tenders must be received in the tender box at the address listed above not later than 12:00 on ______, ______2001.
6 AUTHORITY OF SIGNATORY
If the Tenderer is a company, a certified copy of the resolution of the Board of Directors of the company (personally signed by the Chairman of the Board), authorising the person who signs this Tender to do so, as well as to sign any contract resulting from this Tender and any other documents and correspondence in connection with this Tender and/or Contract on behalf of the company, must be submitted with the Tender.
If the Tenderer is a close corporation, a certified copy of a resolution of the Board of Officials (personally signed by the Chairman of the Board), authorising the person who signs this Tender as well as any contract resulting from this Tender and any other documents and correspondence in connection with this Tender and/or Contract requiring such signature, to do so on behalf of the close corporation, must be submitted with the Tender.