Community Health Partnerships

Job Description

Job Title: Payroll Manager

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Contractual Location:

Manchester

Reports to:Senior Corporate Finance Manager

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Band/Grade: £30k – £35k

Number of Direct Reports:

n/a /

Total Staff Responsibility:

n/a

Budget Responsibility: n/a

Main Purpose

To manage the end to end processing of the monthly payroll including the review and analysis of expense claims. The post holder will also manage the processing and payment of the monthly pension liability.

Key Accountabilities

Payroll
The post holder will be responsible for the accurate processing of the monthly payroll run. This will include:
  • processing monthly changes to salary and benefits.
  • processing tax codes changes and other HMRC notifications.
  • processing starters and leavers onto the payroll
  • producing the final payroll report for review before submission
  • ensuring compliance with all relevant legislation
  • responding to payroll queries in a timely manner.
  • producing payroll reconciliations as required.
Expenses
The post holder will be requiredto accurately analyse and process the monthly expense claims to be included in payroll made by staff members. This will include:
  • reviewing expenses to ensure the correct information has been provided.
  • reviewing the claims to ensure adherence to the agreed policy.
  • reviewing and maintaining the recording of and cumulative mileage claimed.
  • liaising with staff and line managers to resolve issues and errors.
  • ensuring expenses and included in payroll or paid direct to contractors.
  • producing a report to breakdown the expenditure for inclusion in the accounts.
Pension
The post holder will process the monthly pension calculation in line with auto-enrolment legislation. This will involve:
  • calculation of employee and employer contribution.
  • managing the auto-enrolment communication.
  • amending pension payments as requested.
  • answering queries in a timely manner.
Credit Card Expenditure
The post holder will be required to analyse and reconcile the monthly expenditure on the company’s credit cards. This will include:
  • collection of all receipts and invoices.
  • analysing expenditure by type.
  • ensuring the maximum VAT is reclaimed each month.
  • producing the required report for upload into Sage.
  • ordering new cards and ensuring older cards are cancelled.
Reporting
The post holder will be required to produce a number of key reports. This will include:
  • production and submission of all monthly reports to HMRC regarding payroll.
  • production of P11Ds.
  • producing reports on expenditure through payroll and expenses as requested
  • other ad hoc reporting.
Communication
The post holder will be required to actively communicate will all CHP staff regarding payroll and expense issues. This will include:
  • providing updates to all staff regarding any policy changes.
  • working closely with other members of the Corporate Services team to ensure all changes are processed correctly.
  • providing training to new staff members regarding the processes for payroll and expenses.
  • visiting other CHP offices to provide assistance with payroll and expense issues when required.
Processing Systems
The post holder will be responsible for the maintenance and management of the systems used to process payroll, expenses and credit card transactions. This will include:
  • reviewing current systems (including outsourcing) to ensure they are fit for purpose.
  • managing relationships with external suppliers.
  • proposing changes to existing systems (including insourcing) where identified.
  • managing the implementation of any new system procured.
Managing Relationships
The post holder will be expected to play an active role in the company and will be expected to:
  • to attend, participate and contribute to regular regional meetings as required, with some travel to London and Birmingham.
  • to build relationships with internal and external stakeholders.
  • to act as an ambassador for the Company.
  • to manage and develop own knowledge in specific area of expertise.
Person Specification

CHP Way

At CHP we consistently work together to exceed our customers’ expectations by:
  • Doing what we say we’ll do.
  • Investing in relationships.
  • Communicating openly and honestly.
  • Developing innovative ideas and solutions.
  • Always delivering an excellent service.

To be successful in this role you will need to demonstrate a genuine commitment and ability to work in this way.

Qualifications/Knowledge & Application:

Essential

  • Minimum of 5yrs payroll experience with at least 3yrs in a senior role.
  • Ability to manage multiple tasks in an organised manner.
  • Ability to work accurately under pressure.
  • MS Office Proficiency inc Outlook, Word, Excel.
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Desirable

  • Experience of training others on new processes or software.
  • Payroll/Accounting qualification.

Job Description Approval:
Line Manager Name: ………………………………………………………….
Position: ………………………………………………………………………..
Signature: ……………………………………………………………….……..

Date: ………………………………………………………………………….....