South West Community Assembly (SWCA) Delivery Plan2010/11
Draft Version for Consultation
31stAugust 2010
Individual Ward ‘Must Do’ Priorities:
- Crookes Ward –unallocated
- Dore and Totley Ward - Allotments
- Ecclesall Ward –Bents Green local centre
- Fulwood Ward –PorterValley Masterplan
Theme: Environment
Aim: The South West is a good place to live – ensuring planning process protects and enhances the built and natural environment
Priority / Ward / Outcome(s)What will be different as a result of the activity / Action(s)
What are key steps to achieve outcome / Time-scales
When will step be finished / Milestones / Performance Indicators
How will Councillors know it is happening / Major Risk(s)
What is going to stop it happening / Resource Implications
What is cost (if any) of work / Lead Officer & Agency
Local Planning Control / Dore and Totley / Views of the public fully considered in the SDF and incorporation of local planning guidance / Report to Community Assemblies about what consultees said about their area during consultation on draft City Policies and Sites Document (Summer 2010) / Oct-Nov 2010 / Area-based Summary of consultation comments produced, which Councillors can respond to / Delay on collating consultation results / Included in core SDF budget / Sarah Smith, Planning
Consultation Report including full Schedule of comments received during draft City Policies and Sites Document consultation Summer 2010 and Council responses to them
Consultation seeking representations on the soundness of the final City Policies and Sites Document which will then be submitted to Government Office for examination / Summer 2011 / Schedule of comments and Council responses to Summer 2010 consultation
Submission document published and consultation period and events advertised to Councillors / Delay due to budgetary constraints. / Included in Core SDF budget
As consultation is specific to soundness issues, budget allocated to it will reflect this.
Produce list of supplementary planning documents (SPD) to be undertaken when resources permit
(Decision to take place at least 6 months after City Policies and Sites Document consultation) / Summer 2011 / List circulated to SWCA Councillors. / Budgetary constraints could delay decision & reduce capacity
Statutory requirements restrict scope to planning matters
Decisions about SPDs will take account of priorities across the whole city / Additional to core SDF budget
Additional budget would need to be found to produce SPDs
Aim: The South West is a good place to live – promote sustainable lifestyles and reduce environmental impact
Priority / Ward / Outcome(s)What will be different as a result of the activity / Action(s)
What are key steps to achieve outcome and what are options / Time-scales
When will step be finished / Milestones / Performance Indicators
How will Councillors know it is happening / Major Risk(s)
What is going to stop it happening / Resource Implications
What is cost (if any) of work / Lead Officer and Agency
Tree Planting / Fulwood / Additional trees planted according to locally agreed tree planting plan / Consultation on sites for tree planting / Oct 2010 / Consultation results published / No resources for tree planting. / Currently funding not secured
Dependent on number of trees required from consultation. £1000 to £5000. / Holly Barnes, P&C
John Gilpin, P&C
Plan for sites identified through consultation / Dec 2010 / Sites agreed
Tree planting / Apr 2011 / Trees in situ
Aim: Protect and enhance the green and open spaces – parks and woodlands
Priority / Ward / Outcome(s)What will be different as a result of the activity / Action(s)
What are key steps to achieve outcome / Time-scales
When will step be finished / Milestones / Performance Indicators
How will Councillors know it is happening / Major Risk(s)
What is going to stop it happening / Resource Implications
What is cost (if any) of work / Lead Officer and Agency
Millhouse Park Mill Buildings / Ecclesall / Project formally recognised as a Sheffield City Council corporate priority and close working relationship with Friends of Millhouses Park / Formal agreement on use of the building agreed and signed / Sep 2010 / Agreement signed / Agreement not signed / None / David Hargate, P&C
Mark Lowe, P&C
David Hempshall, P&C
Liaise between Friends of MP and SCC officers to develop the plan for the building / Nov 2010 / Plan produced / Time resources / There will be a cost regarding condition surveys. At this stage this cost is unknown
Submit plan to corporate priority list / Dec 2010 / Plan submitted / Competition for capital resources / Dependent on plan devised
Assess business case for remaining buildings and agree future use / Mar 2011 / Business case assessed, future use agreed / Condition too poor for use.
Disagreement on future use / Unknown
Allotments / Fulwood / Across Fulwood Ward all allotment plots on all sites let and actively worked / Reassessment of plots by SW allotment ranger / Oct 2010 / Number of plots ‘out of service’ reducing, waiting lists reducing / Recruitment delay / £15.5kRanger - SWCA (2010/11).
£15k capital- SWCA 2009/10 Climate Change Fund
Split over 4 Wards / Michael Peacock, P&C
Action taken against plotholders with poorly managed plots / On going / List of plots not in use/not lettable
Improvement to plots identified, faster action against poorly maintained plots / On going
Joint work with local groups to identify Brownfield Site / Cabinet report on community sites / Aug 2010 / Report submitted / Report delayed / Potentially £10kto £150k depending on size and condition of site / Chris Heeley, P&C
Identify site within or close to Fulwood / Feb 2011 / Site identified / Resources – officer time.
Availability of ‘brownfield’ site
Identify groups wanting to use a site / Mar 2011 / Groups identified / Group capacity to manage site,
No groups identified
Develop plan for site / Jun 2011 / Plan complete / Availability of financial resources
Practical completion of site / Oct 2011 / Site complete / Planning requirements
Dore & Totley
‘Must Do’ / New Dore and Totley allotment site fully established / Final site design / Sep 2010 / Designs produced / None / £5k funded – SWCA 2010/11 / Chris Heeley, P&C
Planning permission obtained (parking, access) if necessary. / Dec 2010 / Permission Granted / Planning issues, Local objections.
New allotment site complete / Mar 2011 / Practical completion of site / Weather
New allotment site open / May 2011 / Plots in active management / No further risks
Across Ward all allotment plots on all sites let and actively worked / Reassessment of plots by SW allotment ranger / Oct 2010 / List of plots not in use/not lettable / Recruitment delay / £15.5k Ranger - SWCA (2010/11).
£15k improvements - SWCA 2009/10 Climate Change Fund
£ split over 4 Wards / Michael Peacock, P&C
Action taken against plotholders with poorly managed plots / On going / Number of plots ‘out of service’ reducing
Waiting lists reducing
Improvement to plots identified, faster action against poorly maintained plots / On going
PorterValley Masterplan / Fulwood
Must Do / Masterplan/Conservation Management Plan completed / Project officer recruited / Sep 2010 / SWCA project officer appointed / Delays in recruitment / £20k SWCA / SW Project Officer, P&C
James Barnes, P&C
Commission Option Appraisal for Forge Dam / Mar 2011 / Consultation with stakeholders, submission of completed plan / Time
Resources.
Unable to sustain Project Officer beyond March 31st 2011 / C£60,000
Secure additional funding and agree PorterValley management plan brief and appoint consultant. / Mar 2011
Agree phased approach / Jun 2011
Funding bids submitted
Café building improved / Identification and costing of critical works / Aug 2010 / Works plan complete / Availability of sufficient funds / Subject to costings / David Hempshall, P&C
Café closure, works commence - new roof / Sep 2010 / Work commenced on site
Completion of works – new roof / Dec 2010 / Café re-opens / Weather, unforeseen structural problems
Maintaining or improving play facilities in local parks / Crookes / Clear evidence of existingP&C managed park play facilities being maintained and improvements to samein Crookes ward. / Installation of all age gym equipment at Lydgate Lane play area / Aug 2010 / Installation of equipment and surfacing underneath / Availability of equipment / Already funded / Peter Jones, P&C
Stuart Walton,P&C
Ian Turner, P&C
Safety/maintenance inspections carried out weekly plus annual H&S inspection / Weekly, annual / Equipment functional and safe / None / Funded through P&C revenue
Play value scores assessed / Jul 2010 / Circulation of data regarding play value / None / Funded through P&C revenue
Clear evidence of existingnon P&C managed park play facilities being maintained and improvements to samein Crookes ward. / Investigate ownership and management of other play areas in Crookes / Sep 2010 / Playgrounds identified, ownership/ management identified / None / None / Tammy Barrass, SWCA
Negotiate potential improvements and funding with managers of sites / Dec 2010 / Improvements agreed / Funding availability / Subject to cost of new equipment
Skate-park built at Bolehills / Coordination meeting of South and Central CA Managers / Sep 2010 / Way forward agreed / Agreement not reached / None / Central and Southwest CA Managers
James Barnes, P&C
Peter Jones, P&C
Parks and Countryside Programme Board approval required. / Sep 2010 / Approved
Plans for new skate-park drawn up in consultation with residents of both CAs / Jan 2011 / Plans complete / Officer time
Skate-park funding agreed and sourced / Mar 2011 / Funding agreed / Availability of funds / £70k-£120k, officer time
Skate-park installed / Aug 2011 / Skate-park open to users
Totley Bents Pavilion / Dore Totley / Local People using new Pavilion / Target Capital raised / Sep 2010 / Capital raised / Security of funding in current financial climate / £140,000 plus officer time. Money raised by users. / David Hempshall, P&C
David Hargate, P&C
Mark Lowe, P&C
Design complete / Sep 2010 / Design complete
Planning permission obtained if necessary / Dec 2010 / Permission granted / Local objections
Installation / Mar 2011 / Practical Completion / Weather
Building open / May 2011 / Building in use / No further risks
Aim: Road Safety and state of the roads – improve the way people can move about the area
Priority / Ward / Outcome(s)What will be different as a result of the activity / Action(s)
What are key steps to achieve outcome / Time-scales
When will step be finished / Milestones / Performance Indicators
How will Councillors know it is happening / Major Risk(s)
What is going to stop it happening / Resource Implications
What is cost (if any) of work / Lead Officer & Agency
Grass Verge Parking / Ecclesall
Dore / Verges are in excellent condition and no reports of damaged verges / Consider new verge protection requests subject to remaining small schemes budget / Sep 10 / That vehicles use unprotected verges in the vicinity of those that have been protected.
That bollards are damaged / Each bollard costs £120 to buy and implement
Jul 2010 verge total protection orders aprx:
- Ecclesall. £7,000
- Dore & Totley £1,200
Green Oak bollards implemented (bar Edale Rd scheme) / Oct 10 / Streetforce aim to implement within 12 weeks of order
T&H link officer to inform transport lead member when implemented
Monitor the impact of the green oak bollards / Dec 10 / The link officer will monitor the key areas at school drop off and pick up time during the course of the Autumn 2010 and advise SWCA accordingly
Investigate local supplier options / Jan 11
Park and Ride / Dore / Planning permission granted for new Park and Ride
Formalised option for commuting into and out of the city and improvedcar parking in the area and / Ward members to meet with SYPTE and Cllr Auckland to discuss interim proposals / Aug 10 / Thorough consultation. SYPTE have been asked to send councillors consultation information prior to it being sent out to the general public / Significant planning related objections to the proposal, legal challenge could delay the permission being granted / SYPTE will bear all costs / David Budd, Planning
Detailed Consultation / Summer / Autumn 10
Planning application submitted / Winter 10/11
Planning permission granted / Mar 11
Public Transport / Ecclesall / Residents more aware of public transport options, impact of levels of use on service retention and alternatives if bus services are lost/reduced. / Promotion of current ‘Bus Vision’ Consultation. / Sept 2010 / Information in SWCA newsletter/Blog. / Time: Matthew Rush/Richard Keenan / Richard Keenan, Communications
Communicate the difference between lobbying/campaigning by Cllrs (fought & lost the initial campaign with First) and promotion of issues by CA/SCC. / Production of material that explains/storyboards the roles of Cllrs/Officers/Stakeholders in a case like public transport campaigning/consultation. / Staff Time / Time: Richard Keenan working with Cllrs/CA officers and SYPTE
Promote alternatives where available (Dial-a-bus, shopper buses etc). / Oct 2010 / Production of Communication Plan for South West Assembly that includes promotion of local services. / Staff Time / Time: Richard Keenan/Assembly Officers
Aim: District and local centres – improve appearance of the neighbourhood centres and local streetscene
Priority / Ward / Outcome(s)What will be different as a result of the activity / Action(s)
What are key steps to achieve outcome / Time-scales
When will step be finished / Milestones / Performance Indicators
How will Councillors know it is happening / Major Risk(s)
What is going to stop it happening / Resource Implications
What is cost (if any) of work / Lead Officer & Agency
More street cleaning less litter and graffiti, more litter bin emptying and;
Extensive repairs to appalling roads and pavements / Crookes / Identification of problem areas and ‘Hot Spots’
streets cleaner throughout ward, litter bins never overflowing throughout ward;evidence of more street cleaning and prosecutions for dropping litter throughout ward. Ditto graffiti;
less rutted and potholed roads & pavements in all parts of Crookes ward / Analyse the Enquiry Trace forms information held on the Street Force Confirm system on a quarterly basis and share with Councillors / Oct 2010 / Report produced / No information available / No Cost / Andrew Staniforth, Streetforce
Once locations are identified these will be discussed and an approach agreed with Councillors / Oct 2010 / Analysis taken place and results discussed / No sites identified / No Cost
Encourage the Public to report litter, graffiti and potholes in their area. / On going / Feedback to SWCA / Lack of interest from local residents / No Cost
Street Force to supply Councillors and the Community Assembly with information cards to share with local residents to enable better reporting.
This could be done at CA meetings and events, via the CA Newsletter and Councillor Surgeries. / On going / Crookes residents fully aware of how to report issues if needed / Lack of interest fromlocal residents / No Cost
Student noise, parking and bin ‘abuse’ in parts of Crookes / Crookes / Some students not playing music loudly largely in Crookes (proper) part of Ward / All residents know how to access Night Time Noise Service (NTNS) at night via 101. to intervene on reported noise issues
Service response on first come first served basis with demand and best use managed by priority system / Oct 10 / Reissue of contact information via CA contact lists and local mechanisms.
Suite of performance indicators for overall service.
Basic 1/4rly reports of service requests and action for ward produced. / Demand exceeds capacity at peak times. Priority system may mean that a resident with a low priority call does not receive a service on the night during peak demand.
NTNS is only funded to run until 31 03 2010. Funding levels and subsequent service offer being explored. / Additional £5k per month required to manage peak summer demand
CA support distribution of info about noise and bins.
Approx £300k p.a. required to sustain current service. / Nick Chaplin
Some students not leaving bins cluttering pavements largely in Crookes (proper) part of Ward. / Number of bins left out on street after collection minimised
Work with Waste Management Service and deployment of small amount of existing resource to target priority areas in city including Crookes. / Ongoing as work already started / Basic performance information – no of patrols carried out in problem areas; number of legal notices served and any follow up formal action; no. of bins returned / orphan bins removed.
End of student term initiatives continue to be supported to manage waste and bin issues as effectively as possible. / Other priorities such as fly tipping compete for officer time along with business inspections to ensure waste disposed of correctly. / 11/12 budget cuts may impact services delivered
Deployment of resources as a part of Good Neighbours Great Communities project – more targeted and specific action on local blights on the street scene.
Bin Tag initiative and Bin Push Back. / August 2010 start / Establish base line and targets for physical reduction in number of bins left out legal notices served.
Residents communication campaign / CA support est. local baselines and distribution of info to residents
Bents Green local centre
Must Do / Ecclesall / Centre is attractive, clean and safe and residents and users are satisfied with the ‘Smartroute’ planned changes to road layout for bus access and car parking / Partner Panel to assign lead / Sep ‘10 / Lead Officer assigned / No Service able to take lead / Tammy Barrass, SWCA
Multiagency Group convened / Sep’ 10 / Terms of Reference produced / Officer time
Plan formulated to address keys issues of:
- street cleanliness
- Youth nuisance/ASB
- Smartroute bus and car developments
Planned improvements completed / Feb ‘10 / Reduction in ASB
Increase quarterly street cleanliness
Increase in public satisfaction / Services not held to account / Financed from existing resources
Theme: Community Safety
Aim: Ensure South West remains a safe place to live
Priority / Ward / Outcome(s)What will be different as a result of the activity / Action(s)
What are key steps to achieve outcome / Time-scales
When will step be finished / Milestones / Performance Indicators
How will Councillors know it is happening / Major Risk(s)
What is going to stop it happening / Resource Implications
What is cost (if any) of work / Lead Officer & Service
Anti-SocialBehaviourSpiderPark / Fulwood / Graffiti and vandalism stopped and all park users feel safe and happy to use park / Scanning/assessment to
Identify:
- key times/days
- Groups or individuals involved
- Volume/type of incidents reported
PACT/NAG driving at operational level.
Police activity via audit trailable police operations reported to PACT/NAG meetings.
Reductions in police incidents and recorded crime in conjunction with community feedback. / Unforseen critical incidents or staffing issues. / From existing police budget / Insp. Ian Robertson, SYPolice
Response via range of activities including:
- High profile policing. Engagement/diversion to youth services. Use of PAL letters etc.
- Surveillance – Use of MOCAMS where necessary/plain clothes operations to obtain evidence of offences and identify offenders.
- Liaise with partners to explore if environmental changes are possible to reduce offences.
Reduce low level crime / Crookes / No gangsintimidating people in all parks and both shopping centres in Crookes ward. No drug dealing inany part of Crookes ward / Scanning/assessment
- Problem identification and prioritisation. Identify which locations are worst affected via analysis and consultation.
- Via PACT/NAG process prioritise with public and partners which locations are to be targeted.
PACT/NAG will identify the priority areas/locations
Police activity will be captured via audit trailable police operations which will be reported on to public and partners at subsequent meetings
Periodic evaluation will measure;
- ASB/crime figures from police/partners
- Community feedback – via PACT
Response (Options)
A range of activities will be undertaken dependant upon the circumstance;
ASB issues
- High profile policing (Engagement/diversion to youth services or in partnership)
- Surveillance – Use of MOCAMS where necessary/plain clothes operations
- Test purchasing operations to ensure that local retailers are not selling alcohol to those under age and contributing to issues
- Preventative advice to retailers where appropriate (e.g security)
- Environmental audits to examine if physical changes can be made to reduce ASB
The aspiration of NO drug useage in any locality is desirable but un-achievable. The range of interventions will include;
- Surveillance/Plain clothes police operations
- Warrants obtained under Misuse of drugs act 1971 to enter and search target premises
- Intelligence led Stop search of persons and vehicles
Theme: Community Engagement