Communities Fiji Britain
JOB DESCRIPTION
Job Title: / Executive Project ManagerResponsible to: / Communities Fiji Britain Board of Trustees
Purpose of the Job
To lead and manage day-to-day operations of Communities Fiji Britain (CFB) including recruitment and line managing all paid staff positions.
To have overall responsibility for developing and implementing community engagement and outreach activities that support the changing needs of the Fijian community residing in the UK, as well as improve community cohesion/empowerment within the community.
To lead and identify potential future sources of sustainable funding, and write funding applications on behalf of the Board of Trustees. This includes ability to effectively monitor and evaluate projects as per CFB Trustee/funder requirements.
To lead on CFB strategic communications and develop communication tools such as social media accounts. To be the main communications contact and liaison on behalf of CFB as directed by the Board of Trustees
To be the lead contact responsible for data protection, confidentiality and safeguarding for CFB.
To design, and lead, a training programme for CFB staff, Board of Trustees, and volunteers.
To develop links, and networks of key community leaders within the Fijian community residing in the UK.
To develop strategic partnerships with other organisations supporting Fijians in the UK.
To ensure that CFB activities support the strategic aims of CFB and other agencies that CFB works with.
To ensure that activities are recorded and successful ones are promoted internally and externally, including online and by award submissions.
To have overall reporting responsibility to the CFB Board of Trustees and work closely with the Governance Support Co-ordinator to produce reports as and when required for the Board of Trustees.
To undertake projects as directed by the CFB Board of Trustees.
Financial Responsibilities
Develop and propose an annual budget to the Board of Trustees for approval.
Monitor and report on the budget at CFB Board meetings.
Ensure the CFB budget is spent effectively and within budget limits.
Other Responsibilities
1. To plan, develop and deliver on all day-to-day operations of CFB and consultation initiatives including digital engagement. Develop an engagement and outreach plan annually, outlining engagement and outreach objectives as directed by the CFB Board of Trustees.
2. Ensure continuous improvement in the quality and range of opportunities for CFB activities including supporting existing community organisations/groups and work in partnership with other support organisations relevant to CFB’s strategic objectives.
3. Coordinate community events and outreach to support CFB strategic objectives / priorities and evaluate effectiveness / social impact of CFB activities. This includes developing an annual community needs survey to assist with identifying new or emerging issues impacting on the Fijian community residing in the UK
4. To keep abreast of the needs and emerging issues impacting on the Fijian community residing in the UK, to build on new initiatives to ensure CFB is at the forefront in understanding the key issues Fijians are facing in the UK.
5. Produce publicity and write reports on CFB activities and their impact, including updating the CFB website and social media accounts.
6. Use data collected to shape the priorities and work of CFB and enable benchmarking with other organisations where possible that is relevant to the strategic objectives of CFB.
7. Develop Trustees’, staff and volunteers’ skills and knowledge by producing and ensuring the delivery of an annual training and capacity building programme.
8. Support CFB to meet its aims by delivering successful projects as agreed, and directed by the CFB Board of Trustees.
9. Ensure that all users, or potential users, of the services offered by CFB have fair and equal access by using information about ethnicity, vulnerability and disability to measure involvement and identify needs by those groups and act where needed.
General Responsibilities
1. To coordinate activities to ensure the best allocation of resources and record activities to ensure effectiveness and benchmarking with other organisations where viable.
2. To develop the team and work with colleagues and the CFB Board of Trustees to help them develop to their fullest potential.
3. Maintain good working relationships and effective communications both internally and externally. Work collaboratively with staff, volunteers and Trustees across CFB to ensure the delivery of CFB strategic objectives and represent CFB at meetings with external organisations and partners as appropriate
4. Maintain health, safety and security of self and others, with an awareness and commitment to good safe working practice and adherence to CFB’s Health and Safety policies and procedures including safeguarding.
5. Adhere to and support CFB equalities policy, acting in ways that support equality and fair opportunities for all staff, volunteers and Trustees
6. Represent CFB at meetings (including evening and weekend meetings) as required.
7. Carry out other duties commensurate/consistent with the position/grade as directed by the Trustees.
Contacts
The post-holder will have direct contact with:
· CFB Board of Trustees
· CFB Governance Support Coordinator
· CFB Casework and Volunteer Co-ordinator
· CFB Administration support worker
· CFB Volunteers
Other Contacts:
· Fijians residing in the UK
· Key community leaders within the Fijian community residing in the UK
· Support organisations that support the Fijian community residing in the UK
· Recognised UK military support organisations and charities
· Fiji High Commission in London.
· UK Ministry of Defence Personnel
· Members of Parliament and elected local Councillors
· Other external organisations that are relevant to the work carried out by CFB.
Communities Fiji Britain
Person Specification: / Executive Project Manager
QUALIFICATIONS, SKILLS AND EXPERIENCE
Essential / DesirableExperience and skills
At least 3 years proven experience in strategic operations / E
Demonstrable leadership and management skills. / E
Accomplished written work through policy creation and complex report writing. / E
Experience in writing and managing budgets. / E
Evidence of successful bid applications and other revenue generating activities. / E
Experience in research and benchmarking of other organisations to improve services. / D
Strong experience of digital and social media engagement. / D
Sound recruitment and training experience and proven learning and development credentials for staff and volunteers. / E
Experience of working in charity/not-for-profit/volunteer sectors. / E
Good knowledge of relevant legislation. / D
Experience of reporting to a Board of Trustees or equivalent senior group. / E
Demonstrable understanding of working with senior stakeholders. / D
An understanding of the differences between the volunteer and employee landscapes. / D
Qualifications
Educated to degree level or equivalent through experience. / E
Competencies
Our stakeholders / · Mobilises people’s energy and commitment to get services delivered to exceptional standards
· Demonstrates high levels of pace, energy and commitment to providing an excellent service
· Constantly challenges teams to improve service levels & deliver the best for staff/volunteers/clients/stakeholders/CFB Trustees.
· Shows respect, helpfulness and co-operation at all times.
Our Promises / · Clearly agrees what is expected of others and holds them to account
· Communicates clearly, concisely, accurately and in ways that promote understanding
· Recognises the achievement of others
· Takes responsibility for delivering promises
· Supports others to ensure promises are delivered.
Our innovations / · Takes appropriate risks but knows when to ask for support
· Encourages cross organisational interaction to improve knowledge across CFB and inspire new thinking
· Listens to staff/volunteers/clients/stakeholders/CFB Trustees to identify areas requiring improvement
· Provides an environment that supports and develops new ideas
· Supports & encourages actions for improvement
· Equates the impact of innovations and pushes on to higher levels.
Our People / · Identifies development needs with each individual member of staff and supports them to achieve
· Delegates & empowers CFB staff/volunteers to achieve their full potential
· Proactively recruits, retains and develops a diverse range of talented people
· Communicates and shares information with all staff
· Communicates the CFB’s strategic objectives to make them a reality
· Exhibits professional excellence, inspiring trust & respect
· Works to develop an atmosphere of professionalism and mutual support.
Smart with Money / · Ensures CFB staff/volunteers understand their contribution to delivering value for money
· Strives to deliver the highest quality of services at an affordable price
· Saves money through smarter working
· Acts responsibly to procure services and goods to the right quality and best price
· Manages budgets skilfully and flexibly.
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CFB – Executive Project Manager – Job Description Final 19 May 2017