MINUTES OF A MEETING OF THE BUILDINGS MANAGEMENT COMMITTEE HELD ON WEDNESDAY 17THOCTOBER 2012 AT 8.00PM IN THE COUNCIL CHAMBER, SIMPSON CENTRE, STOTFOLD

Committee Members present:Mrs S Bundock (Chairman)

Mrs D ClarkB Collier Mrs M Cooper A Cooper S Dhaliwal

Also present:Councillor J Talbot and the Assistant Clerk

3298.APOLOGIES FOR ABSENCE

Apologies for absence were received on behalf of Councillors Mrs Clarey and S Hayes

3299.DISCLOSURE OF MEMBERS INTERESTS

There were none. Members were reminded that if at any time during the meeting they feel they have an interest in an item being discussed, they should declare it at that point.

3300.PUBLIC PARTICIPATION – QUESTIONS, COMMENTS & RESPONSES

There were none.

3301.CLERK’S REPORT, CORRESPONDENCE RECEIVED AND MATTERS ARISING FOR INFORMATION

None

3302.HIRE CHARGES

i)Simpson Centre – Council Chamber

Recommended that the session charge for 3 hours remains the same at £20.00 for 2013/2014.

ii)Simpson Centre – Room One

Recommended that the room hire for 3 hours remains the same at £20.00 for 2013/2014.

iii)Memorial Hall

Recommended that the charges for the Memorial Hall remain the same for 2013/2014 as below:

Saturday/sunday / pER hOUR
Main Hall, Kitchen & Extension / 12.50
Extension only / 8.50
Rear Hall / 8.50
Bar £31.50 per session
WEEKDAYS / PER HOUR
Main Hall, Kitchen & Extension / 10.50
Extension only / 7.50
Rear Hall / 7.50
Bar £31.50 per session

The Saturday rate for the hire of all rooms of the Memorial Hall from 9am to 12.30am remains at £300.

3303.EXCLUSION OF PRESS & PUBLIC

The Chairman proposed that the press and public are temporarily excluded whilst matters pertaining to staff issues are discussed and that they be instructed to withdraw from the meeting for the following item.

This was passed by Members

3304.CARETAKER & PART-TIME CARETAKER WAGES

Members were asked to consider whether they wish to increase wages for the buildings caretaker and part-time caretaking staff for 2012/2013.

Recommended that the wages for the caretaker and part-time caretaker are increased by 1% for 2013/2014.

At the conclusion of this item the press and public were permitted to return to the meeting.

3305.ESTIMATES FOR YEAR 2013/2014

Members were previously provided with a copy of the figures for the first five months of the current financial year and undertook an appraisal before the estimates of the general running costs for the Committee were considered.

Estimate figures for 2013/2014

Estimated running costs:£46,709.12

Less estimated income:£16,415.00

Total£30,294.12

Earmarked Reserves

Buildings Fund£ 5,000

Total£ 5,000

Recommended that:

i)The sum of £30,294.12 is submitted as this Committee’s budget request for 2013/2014

ii)The sum of £5,000 is submitted as this Committee’s Earmarked Reserves request for 2013/2014

iii)These amounts are to be submitted to the Establishment Committee for consideration prior to approval by full Council

3306.ITEMS FOR INFORMATION PURPOSES ONLY

There were no items to report.

There being no further business the meeting was declared closed at 8.25pm

CHAIRMANDATED

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